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How do I set up leave according to grades?
This feature is available on Premier and Master editions Make use of the following steps to configure leave according to grades. Step 1: Set up the grades. Navigate > Config > Human Resources > Organisation Structure > Grades Step 2: Edit or create ...
How do I configure a study leave bucket?
This feature is available on all PaySpace editions. Once a Leave Scheme is created, leave buckets, such as a Study Leave bucket can be created and linked to it on the Leave Scheme Parameters screen. Read each field's description carefully, to discern ...
Will an employee's cancelled leave days automatically be added back to their leave balance?
This feature is available on all Deel Local Payroll powered by payspace payroll editions Yes. If the employee cancels their leave, the number of days that was originally applied for will automatically be added back to their Leave Balances screen. ...
If a leave approver no longer works for a company, how can I reallocate the applications pending approval in their inbox?
This feature is available on all PaySpace editions. Leave applications (and other workflow items) pending approval in the resigned approver's Inbox, need to be reassigned to a different approver. Navigate > Employee > Other > Inbox Management Step 1: ...
How do I encash a negative leave balance?
This feature is available on all Deel Local Payroll powered by payspace payroll editions A negative value cannot be entered in the Leave Pay component (tax code 3605). An employee's negative leave balance will have to be processed through an Unpaid ...
How do I view leave for an entire company from the Leave Calendar screen?
This feature is available on all PaySpace editions. The Leave Calendar Screen can be accessed on an employees profile. Navigate > Employee > Leave > Calendar Step 1: Select the Filters button on the Leave Calendar Screen Step 2: Select and specify ...
How do I include public holidays as leave days using the Rosters module?
This feature is available on the Premier and Master payroll edition. Make use of the following steps so that public holidays are included as leave days when configuring the Rosters module. Step 1: Click on "+ Roster" to create a roster on the Rosters ...
How can I set up an Alternate Leave Pay component to calculate the leave value?
This feature is available on all Deel Local Payroll powered by payspace payroll editions By default, Leave Pay calculates according to the Package amount that is captured on the employee's Pay Rate Details screen. Make use of the following steps to ...
If a company has a leave setup given to employees upfront and accumulative, will the leave accrue for each cycle?
This applies to all PaySpace editions. If a company has a leave setup as upfront and accumulative, the leave accrual will only appear in the first cycle. The forfeiture fields define when an old cycle will end and when a new cycle will start. Without ...
Why does the expiry month on an employee's Leave Balance screen differ from the Leave Scheme Parameters screen?
This applies to all PaySpace editions. If the setup on the Leave Scheme Parameters screen is set to forfeit after every six months starting from January, it will work as follows: The 1st cycle will run from January to June. The 2nd cycle will run ...
Why am I receiving a leave error: "The application cannot be saved as the leave balance is less than the allowed minimum"? when there are multiple annual leave buckets?
This feature is available on all Deel Local Payroll powered by payspace payroll editions When submitting a leave application, a user may receive the error message: "The application cannot be saved as the leave balance is less than the allowed ...
Can I exclude a public holiday for specific employees?
This applies to all PaySpace editions. No. Public holidays apply to all employees in the particular Tax Country. A public holiday can be viewed on the Leave Calendar screen. Navigate > Employee > Leave > Leave Calendar Should the company level user ...
Why are certain leave type balances reflected as zero when no adjustments or applications have been made, and the system immediately forfeits any changes made to correct them?
This applies to the Premier and Master payroll edition. If certain Leave Type balances are reflected as 0.00 on the employees' Leave Balances screen, it may be that the affected Leave Type balance has been configured to not exceed 0.00. Navigate > ...
Can I override an employee's current leave balances?
This feature is available on all Deel Local Payroll powered by payspace editions Yes. To override an employee's current leave balances, enable the following checkbox under the Additional section when processing a Leave Adjustment. Navigate > Employee ...
Can I edit an employee's leave application?
This feature is available on all Deel Local Payroll powered by payspace payroll editions Users with Company or Business Partner level access can edit an employee's leave application within the History Grid on the Leave Application screen, provided ...
Upon changing employee leave schemes, will negative balances be transferred if the Leave Bucket Mapping module is configured?
This feature is available on Premier and Master editions Yes. If a company has setup Leave Bucket Mapping, the system will carry over negative leave balances to the new Leave Scheme.
Can a custom field be created on the Leave Application screen?
This feature is available on the Master payroll edition. Yes. Custom fields can be created on the Leave Application screen. Navigate > Configuration > Basic Settings > Customs Screens & Fields > Custom Fields Navigate > Employee > Leave > Application ...
Can an employee submit a leave application without a mandatory attachment?
This feature is available on all PaySpace editions. No. The system has been designed to prompt an error when an employee attempts to submit an application which requires a mandatory attachment, before submission to an approver. Navigate > Employee > ...
How do I configure the system so that employees can specify the time of day when applying for leave for a fraction of a day?
This feature is available on all Deel Local Payroll powered by payspace payroll editions To allow employees to specify the time of day they will be on leave, enable the "When applying for leave of less than 1 day, show an indicator for the employee ...
Which report can be downloaded that will display employees leave forfeiture details?
This feature is available on all Deel Local Payroll powered by payspace payroll editions The Leave Balances report displays employees' leave days due to expire and the month in which it will expire in two separate columns. Navigate > Reports > ...
How do I prevent employees from cancelling their leave applications on ESS?
This feature is available on all PaySpace editions. To prevent employees from cancelling their leave applications on ESS, access permission to allow employees to cancel their leave can be denied on the "Employee" menu branch of the ESS security role. ...
How can the BCEA Eight-week Leave Rule be implemented on the system?
This applies to all PaySpace editions. According to Section 23 of the Basic Conditions of Employment Act, “An employer is not required to pay an employee in terms of section 22 if the employee has been absent from work for more than two consecutive ...
Can the system be configured so that leave applications do not span over a financial year end?
This feature is available on all PaySpace editions. Yes. A company's leave liability is usually inaccurate because the system is unable to split leave transactions over two runs. A leave setting has been created to accommodate the system behaviour: ...
How do I configure the system to allow users to view leave applications across all companies within a group?
This feature is available on all PaySpace editions. Many companies may consist of multiple legal entities with employees reporting to managers in different companies within the group. The system has been enhanced to allow users to view leave ...
How do I hide the Employee Search and Company Structure fields on the employee Leave Calendar screen?
This feature is available on all PaySpace editions. To hide the Employee Search and Company Structure fields on the employee Leave Calendar screen, enable the "Limit leave calendar to only show applications for employees reporting to the logged-in ...
How do I view an employee's Leave Value Breakdown screen?
This feature is available on all PaySpace editions An employee's leave value calculation can be viewed by selecting the calculator icon next to the Leave Value column on their Leave Balances screen. This is available when expanding an employee's ...
How do I setup the system so that employees can select a leave type when submitting a leave application?
This feature is available on all PaySpace editions. Enable the "Show option to select a specific bucket on the employee leave application screen" checkbox, under the Employee self service section on the Leave Settings screen, to allow employees to ...
How do I create a leave adjustment?
This feature is available on all Deel Local Payroll powered by payspace payroll editions Employee leave balances can be modified by creating an adjustment on their Leave Adjustment screen. Navigate > Employee > Leave > Leave Adjustments ...
How do I configure the system to prevent employees from editing the "days" field on the Leave Application screen?
This feature is available on all PaySpace editions. Enable the "Make leave days read-only on leave application" checkbox, under the Employee self service section on the Leave Settings screen, to prevent employees from changing the calculated leave ...
How do I specify the number of days after which pending leave applications should be escalated to the approver?
This feature is available on all PaySpace editions. If a leave application has not been actioned for the number of days specified, the employee’s direct manager (or the next approver in the leave workflow) will receive a notification to approve it. ...
Is it necessary to delete an employee's old leave scheme when they are linked to a new one?
This feature is available on all Deel Local Payroll powered by payspace payroll editions An employee can only be linked to one leave scheme at a time. Should an employee need to be linked to a new leave scheme, simply add a new Leave Scheme record, ...
Will the system automatically adjust employees' leave balances if they are attached to a Leave Scheme late?
This applies to all PaySpace editions. No. The system will not automatically adjust employees' leave balances if they are attached to a Leave Scheme late. In such a scenario, a leave adjustment has to be created to correct employees' leave balances. ...
How do I configure the system so that employees can view their balances for a specific leave type on ESS?
This feature is available on all Deel Local Payroll powered by payspace payroll editions Enable the "display balance for ESS user?" advanced option for each applicable leave type so that employees can view their balances on ESS. Navigate > Config > ...
How do I configure the system so an employees' leave balance on the Leave Application and Balances screens are reflected in hours?
This feature is available on the Premier and Master payroll edition. Enable the "Reflect leave applications and balance (on leave balance screen and payslip) in hours" advanced option when configuring the specific leave type, which will result in its ...
Which report will display the values of each leave type's balance?
This feature is available on all Deel Local Payroll powered by payspace payroll editions The Leave Balances Report will display the value of the balances for all leave types per employee. Navigate > Reports > Reports > Nextgen > Leave
How do I set up the system to prevent employee's from submitting leave applications for more than the specified number of calendar days?
This feature is available on the Premier and Master payroll edition. Specify the number of days on the "prevent applications that exceed this number of consecutive calendar days" advanced options field for each relevant leave type on the Leave Scheme ...
Why does the balance on an employee's Leave Balance drill down screen not match with that displayed on the Leave Balance Breakdown window?
This applies to all PaySpace editions. The discrepancy in leave balances arises because the Leave Balance Breakdown window does not account for forfeited leave as designed by the system. As a result, the figures displayed in the Leave Balance ...
How do I delete duplicate Leave Scheme Parameters that have been linked to employees?
This feature is available on all Deel Local Payroll powered by payspace editions The system will display the below error message if you try to delete a duplicate Leave Scheme Parameter that has been linked to employees: Duplicate Leave Scheme ...
Which report can be generated that will display leave applications in detail?
This feature is available on all PaySpace editions. The Leave Transactions report provides a list of all leave transactions for a specified period. Leave applications can be extracted according to the actual period taken or approved month. Navigate > ...
How do I configure a leave type to accrue a fixed amount of days for a specified period from one's employment date?
This feature is available on all Deel Local Payroll powered by payspace editions Enable the "activate prorate options" checkbox and specify the proration rules in the accrual section of the leave type(s) on the Leave Scheme Parameters screen. ...
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