Can the system be configured so that leave applications do not span over a financial year end?

This feature is available on all PaySpace editions.

Yes. A company's leave liability is usually inaccurate because the system is unable to split leave transactions over two runs.

A leave setting has been created to accommodate the system behaviour: "Do not allow annual leave applications that span across the company's financial year (specified on the basic company information screen). Two separate applications need to be created."

      Navigate > Configuration > Human Resources > Leave Administration > Leave Settings > Employee self service

      

For example, if an employee applies for leave from 25 January to 5 February, five days should be deducted from the January and February runs respectively. However, the system will deduct the entire ten days in one of the two periods depending on the company's setup. This is generally not a big issue during the year as it will balance out in the following month, however, it can be an issue when this happens over the financial year period as the finance team need to close off the books at the end of the year.

If the setting above is enabled and an employee applies for leave that spans across a financial year end, an error message will display when processing the leave application. Two separate applications should then be created.

Note! 

      This is only applicable to the Annual leave scheme parameter.

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