Bulk Uploads
How do I deactivate an existing leave scheme setup?
This feature is available on all Deel Local Payroll powered by payspace editions Navigate > Config > Human Resources > Leave Administration > Leave Scheme Setup Step 1: Click on the pencil icon to edit the relevant Leave Scheme. Step 2: Insert an ...
How do I configure a new leave bucket?
This feature is available on all Deel Local Payroll powered by payspace payroll editions New leave buckets (e.g. annual leave, sick leave, special leave, etc.) can be created on the Leave Scheme Parameters screen. Read each field description ...
Why would a user receive a pickle error: "Oops! Something went wrong."?, when accessing an employee's Leave Balance screen, who was onboarded early.
This applies to all PaySpace editions. Users will receive a pickle error when accessing an employee's Leave Balances screen if the record/profile was created before their employment date is realised. Navigate > Employee > Leave > Balances The error ...
Can I only update certain details on employees' Basic Profile screen via the Bulk Actions screen?
This feature is available on all PaySpace editions. Yes. A new bulk upload functionality has been added that allows users to update employee basic profile information. Once the template has been downloaded, the user can complete the employee code ...
How do I resolve the error: "No pay run has been created for the selected dates, please contact your payroll or HR administrator." when applying for future dated leave?
This applies to all Deel Local Payroll powered by payspace payroll editions This error cannot be resolved until the system automatically generates the runs for the upcoming tax year, therefore the leave application cannot be attached to a run that ...
Can I prevent employees from receiving notifications when company level users delete or amend their leave applications?
This applies to all PaySpace editions. No. The system does not cater to prevent employees from receiving notifications when company level users delete or amend their leave applications.
Will the system allow an employee with a leave balance of fewer days to apply for a number of days in the future that exceed their balance?
This feature is available on all Deel Local Payroll powered by payspace payroll editions Yes. By default, the system will reference the employee's projected leave balance for the future. Therefore, the system will allow the employee to apply if they ...
How does the system's response differ based on the cancellation of the leave application and its status?
This applies to all Deel Local Payroll powered by payspace payroll editions The status of the leave application will affect the system differently if it is cancelled: If leave is approved and is cancelled, the approver/s will receive a notification, ...
Does the system have a feature where teams can be notified once their members' leave applications are approved?
This applies to all PaySpace editions. No. The system does not accommodate for notifying different teams when their member's leave applications are approved.
How do I configure the system so that employees are able to submit leave applications even if they have a negative balance?
This feature is available on all Deel Local Payroll powered by payspace payroll editions Enter an amount in the "Negative balance limit:" advanced options field on the applicable leave type, in order to prevent an employee from exceeding the ...
How do I configure the system to include weekends in leave applications?
This feature is available on all Deel Local Payroll powered by payspace payroll editions In order for the system to consider weekends as a part of the number of days that were applied for, enable the below company setting: Navigate > Config > Human ...
How does the "are attachments mandatory for leave applications" advanced option work?
This feature is available on all Deel Local Payroll powered by payspace editions To ensure attachments are attached to a leave application, ensure that the “are attachments mandatory for leave applications” checkbox under advanced options on the ...
How do I link an employee to a new leave scheme while keeping the previous leave scheme's historical data?
This feature is available on all Deel Local Payroll powered by payspace payroll editions Before making the necessary leave adjustments and linking employees to the new leave scheme that is required, you will need to download the Leave Balances report ...
Why would a user receive the warning message "Future dated leave applications could influence this applications ability to be saved based on leave rules related to negative leave balances" when applying for leave?
This applies to all PaySpace editions. A user will receive the the following warning if they are trying to apply for leave while they still have existing leave application that are awaiting approval. Check if the employee has any other leave ...
How do I enable employees to select a specific bucket when applying for leave?
This feature is available on all PaySpace editions. To allow employees to choose the leave bucket from which their leave will be deducted, use the "Show option to select a specific bucket on the employee leave application screen" checkbox under the ...
Can leave application attachments be made mandatory after a certain amount of days?
This feature is available on all Deel Local Payroll powered by payspace payroll editions Yes. Attachments for leave applications can be made mandatory after a specified amount of days, by enabling the "are attachment mandatory for leave ...
How can I force an attachment after the second leave application within an 8 week cycle?
This feature is available on all Deel Local Payroll powered by payspace payroll editions To force an attachment after the second leave application within an 8 week cycle, enable the below advanced options on the related leave bucket on the Leave ...
How can I make attachments mandatory for leave applications?
This feature is available on all Deel Local Payroll powered by payspace payroll editions Leave application attachments can be made mandatory when configuring/editing the related bucket on the Leave Scheme Parameters screen. Navigate > Configuration > ...
How do I delete a leave application?
This feature is available on all Deel Local Payroll powered by payspace editions Leave applications can only be deleted in the open run in which it was submitted. To delete a leave application, select the Bin icon against the applicable leave ...
Can a leave application be processed for a terminated employee?
This feature is available on all Deel Local Payroll powered by payspace payroll editions No. A leave application cannot be processed for a terminated employee. If the employee did apply for Leave that was not uploaded to the system, a leave ...
Why would a user receive the error: "The application Start Date can not be after the leave setup Stop Date"?, when applying for leave?
This feature is available on all Deel Local Payroll powered by payspace payroll editions A user will receive the following error if they are applying for leave for a date after the captured inactive date on the Leave Scheme Parameters screen. ...
Why would a user receive the following error when trying to apply for leave "Please contact your HR Administrator, this leave scheme is no longer active"?
This feature is available on all Deel Local Payroll powered by payspace payroll editions The error message will display if an employee applies for leave on a date before when they were linked to the leave scheme recorded on the Leave Setup screen. ...
How do I notify an additional person when leave applications are approved?
This feature is available on all Deel Local Payroll powered by payspace payroll editions Insert the applicable recipient's email addresses, in the "Notify email recipients on advanced leave approvals" field, under the Employee self service section on ...
How do I ensure an employee's leave accrues in the current open period?
This feature is available on all Deel Local Payroll powered by payspace payroll editions In order for an employee's leave to accrue on the Leave Balances screen, ensure that a payslip has been created for the current month/period. Navigate > Employee ...
How do I configure the system to notify employees when leave is due to forfeit?
This feature is available on all Deel Local Payroll powered by payspace payroll editions By default, a notification will display on the Leave Widget on the ESS Dashboard, 60 days before the employee’s annual leave expires. The below leave setting can ...
How do I resolve the error "This Leave Type has not been configured on company level, please ask your HR Administrator for assistance" when employees are cancelling leave?
This feature is available on all Deel Local Payroll powered by payspace payroll editions The error message will display if an employee has been linked to a new leave scheme and is trying to cancel a leave application that is linked to their previous ...
How does the "Escalate leave applications awaiting approval after this many days" setting work, if no workflow has been setup?
This applies to all Deel Local Payroll powered by payspace payroll editions The "Escalate leave applications awaiting approval after this many days" setting will escalate the leave applications to the employees directly reports to person, direct ...
How do I configure the system so that employees are able to go into a negative balance when submitting leave applications?
This feature is available on all Deel Local Payroll powered by payspace editions Enter a value in the "do not allow total balance to exceed the following negative amount at any stage:" advanced options field on the applicable leave type, in order to ...
How do I setup the BCEA Leave Provision to show on an employees payslip?
This feature is available on all PaySpace editions. Make use of the following steps to display an employee's BCEA Leave Provision on their payslip. Step 1: Search for and select the Leave Provision component. Navigate > Configuration > Payroll > ...
How do I setup BCEA Leave Liability to calculate based on BCEA Remuneration?
This feature is available on the Premier and Master payroll edition. The system will by default apply the BCEA Remuneration as specified on the Leave Averaging Income Setup screen to calculate the Leave Value. Edit the relevant Annual Leave Scheme ...
How does the "Use Leave Priority" option work when applying for leave?
This feature is available on all Deel Local Payroll powered by payspace payroll editions When employees apply for leave, the option Use Leave Priority appears beneath the bucket section. Navigate > Employee > Leave > Applications Selecting Use Leave ...
How do I configure the system to apply a custom leave liability calculation?
This feature is available on the Premier and Master payroll edition. Step 1: Create and define the "Company Leave Provision Current Balance" component. Step 2: Link the above component to "the component that governs leave liability calculation for ...
How do I configure the system to calculate an employee's hours worked for leave accrued on an hourly basis, using a custom calculation?
This feature is available on the Premier and Master payroll edition If leave is accrued on an hourly basis, the system will apply the hours processed on the Basic Pay component to calculate the accrual. Should a custom formula be used to calculate an ...
How do I setup an Annual Carry Over Leave bucket?
This feature is available on all Deel Local Payroll powered by payspace editions An "Annual Leave Carry Over" or "Carry Forward Leave" bucket refers to a type of leave parameter in which unused Annual leave from one year or accrual period can be ...
How do I configure the system to allow employees to apply for leave in hours as well as days?
This feature is available on all Deel Local Payroll powered by payspace editions To allow employees to submit leave applications in hours and days, enable the" Enable the ability to apply for leave in hours as well as days" checkbox under the ...
How do I encash an active employee's leave?
This feature is available on all Deel Local Payroll powered by payspace payroll editions Step 1: Create the Leave Pay component on company level. Navigate > Config > Payroll > Payroll Config > Payroll Components Step 2: Add the component to the ...
How do I setup a Maternity/Paternity Leave Scheme Parameter?
This feature is available on all Deel Local Payroll powered by payspace editions Use the following steps to create a Maternity/Paternity Leave Type. Navigate > Config > Human Resources > Leave Administration > Leave Scheme Parameters Select the Leave ...
How do I set up leave in lieu of overtime?
This feature is available on all Deel Local Payroll powered by payspace payroll editions A Pre-defined Formula can be applied to convert overtime hours processed on an employee’s record into leave. Make use of the following steps to configure Leave ...
How do I setup a Long Service Annual leave bucket?
This feature is available on all PaySpace editions. Make use of the following steps and complete the rest of the Leave Scheme Parameters screen according to your company's leave policy regarding Long Service Annual Leave and save your changes. ...
How do I setup leave to accrue per hour?
This feature is available on all PaySpace editions In order to configure a leave type to accrue per hour complete the "this leave type accrues at" section on the Leave Scheme Parameters screen as per your requirements (example: 1 hour per 17 hours). ...
Next page