On/Off Boarding
Can Business Partner or company level users access employees' payslips before and after their transfer?
This applies to all PaySpace editions. The payslip records that were processed in the previous entity for the employee, will be accessible from the affected employee's Edit Payslip screen in the new entity. Business Partner and company level users ...
Does the system allow for a new Directly Reports to Person to be reassigned to employees whose manager has been terminated?
This applies to all PaySpace editions. The below message will appear, when a manager's employee record is terminated, where the user will have the option to skip or proceed to the the reporting line reassignment. Navigate > Employee > Basic ...
Will an employee's loan components automatically be moved when they are transferred?
This applies to all PaySpace editions. No. Loan components will not be transferred as they have balances. These recurring components will have to be readded in the new frequency or entity.
Can an employee be terminated and reinstated starting a new tax record in the same run?
This applies to all PaySpace editions. No. The following error message will display when an employee is terminated and is trying to be reinstated on the Tax Profile screen: An employee cannot be reinstated in the same effective run in which their ...
How do I terminate an employee in the previous tax year?
This applies to all PaySpace editions. In order to terminate an employee in a previous tax year, ensure that they do not have payslips linked to the current financial year, and terminate them in the current period. Thereafter, complete and send the ...
Why are there no statutory components reflected on the mock payslip?
This applies to all PaySpace editions. The mock payslip is generated according to the open main run on the Payslip Pay Dates screen. Navigate > Payroll Cycle > Payslip Pay Dates > Open Runs Navigate > On / Off Boarding > Create A Mock Payslip > ...
How do I change an employee number after an employee is transferred?
This feature is available on all Deel Local Payroll powered by payspace editions A transferred employee's employee number can be changed on the Basic Profile screen if the "generate employee numbers?" checkbox on the Basic Company Information screen ...
How do I place an employee on paternity/parental leave?
This feature is available on all Deel Local Payroll powered by payspace editions An employee can be placed on paternity leave by creating a record on the Suspension screen and selecting "Parental" as the suspension reason. Navigate > Employee > On / ...
When should an employee be reinstated Starting A New Record or Resuming This Record?
This feature is available on all Deel Local Payroll powered by payspace payroll editions Reinstate Starting A New Record: There are no restrictions to the amount of tax records an employee can have on the payroll. This option will create a new set of ...
How do I terminate an employee in a closed run?
This feature is available on all Deel Local Payroll powered by payspace payroll editions To terminate an employee in a run that was recently closed, create an interim run attached to the main run or the last closed run and process the termination on ...
How do I remove employee profiles stuck in workflow?
This applies to all PaySpace editions. An email notification will be sent to the user if employee profiles are stuck in workflow. The incomplete workflow can be accessed, by searching for the record on the Employee Search screen. The system will ...
How do I place an employee on maternity leave?
This feature is available on all Deel Local Payroll powered by payspace editions An employee can be placed on maternity leave by creating a record on the Suspension screen and selecting "Maternity/Adoption" as the suspension reason. Navigate > ...
How do I create a mock payslip?
This applies to all PaySpace editions. The mock payslip enables you to calculate a prospective employee's net salary without having to do a manual calculation or add the employee to the payroll. All the parameters that can affect the tax calculation ...
How do I create a new employee record?
This applies to all PaySpace editions. A new employee record can be created by following and completing the workflow on the Add New Employee screen. Navigate > On / Off Boarding > Add New Employee Important! If, for any reason, you are directed away ...
How do I transfer an employee from one frequency to another within the same company?
This feature is available on all Deel Local Payroll powered by payspace editions The transfer process of an employee from one frequency to another within the same company is initiated on the Transfer screen. For instance, if an employee is ...
How do I suspend an employee?
This applies to all PaySpace editions. An employee can be placed on suspension by creating a record on the Suspension screen. Navigate > Employee > On / Off Boarding > Suspension Step 1: Select the + Suspension button. Step 2: Configure the pop up ...
How do I reinstate a terminated employee?
This feature is available on all Deel Local Payroll powered by payspace editions A terminated employee can be reinstated by selecting the Reinstate menu option which opens the Tax Profile screen. (Alternatively, you may access this screen through the ...
How do I terminate an employee?
This feature is available on all Deel Local Payroll powered by payspace editions An employee can be terminated by selecting the Terminate menu option which opens the Tax Profile screen. Navigate > Employee > On / Off Boarding > Terminate > Tax ...
On / Off Boarding | External Transfers
Overview Where more than one company and/or frequency have been registered on the system, a need may arise for an employee to transfer from one entity to another. This article clarifies how to transfer an employee. Edition This feature is available ...
On / Off Boarding | Creating a Mock Payslip
About The mock payslip enables you to calculate an employee’s net salary without having to do a manual calculation or add the employee to the payroll. All the parameters that can affect the tax calculation has been included on the Create A Mock ...
On / Off Boarding | Suspending an Employee
About When an employee goes on maternity leave or needs to take a leave of absence, you can suspend the employee. Suspensions are processed on the Suspension Screen. Edition This feature is available on all PaySpace editions. Navigation Path Navigate ...
On / Off Boarding | Reinstating an Employee
About An employee may have been incorrectly terminated or may have decided to return to the company to continue employment. In these scenarios, the employee’s record needs to be reinstated. Reinstating an employee is also processed on the Tax Profile ...
On / Off Boarding | Terminating an Employee
About When an employee needs to be disengaged from the company, a termination needs to be captured during the employee’s final pay run. Terminations are processed on the Tax Profile Screen. Edition This feature is available on all PaySpace editions. ...
On / Off Boarding | On Boarding New Employees Using the Bulk Actions Screen
Overview Besides on boarding new employees individually, you can upload employees using the Bulk Actions Screen. Where a frequency is added, or a new company is registered during the tax year, the system will automatically create an Interim Run to ...
On / Off Boarding | On Boarding a New Employee
About New employees that join the organisation must be loaded onto payroll in the current processing period to receive payment. Employees can be uploaded in bulk or loaded individually. This article focuses on individual loading of employees. Edition ...