On / Off Boarding | Suspending an Employee
About
When an employee goes on maternity leave or needs to take a leave of absence, you can suspend the employee. Suspensions are processed on the Suspension Screen.
Edition
This feature is available on all PaySpace editions.
Navigation Path
Navigate > On/Off Boarding > Suspension
Ensure that the correct employee is selected.
The Location Menu
Suspending an Employee
Select + to start the action of adding a suspension record.
Once you have selected to add a suspension, complete the fields on the screen and select to save.
The Suspension Screen after adding the Suspension.
Important Comments
Tips
- Once the suspension has been saved, the system will automatically calculate the employee’s pay based on the details specified.
- Should the employee be suspended in the middle of the month, the system will prorate the income considering the percentage specified.
- The Basic Pay on the payslip should not be edited before capturing a suspension record.
- You will be able to download the UI-19 form the Suspension Screen.
The Employee Suspension Report
To extract a listing of all suspended employees as of a specified date, print the Employee Suspension Report.
Navigate > Reports > Reports > Standard Classic > Category Heading: HR
An example of the Employee Suspension Report
Related Articles
How do I place an employee on maternity leave?
This feature is available all PaySpace editions. An employee can be placed on maternity leave by creating a record on the Suspension screen and selecting "Maternity/Adoption" as the suspension reason. Navigate > Employee > On / Off Boarding > ...How do I reinstate a suspended employee on maternity leave, returning to work earlier than agreed upon?
This applies to all PaySpace editions. To reinstate an employee on maternity leave, returning to work earlier than agreed upon, edit the applicable suspension record and update the "Date Before Return" field on the Suspension screen. Navigate > ...How do I configure the system to prevent an employee's recurring components from calculating while they are on maternity leave?
This applies to all paySpace editions. If an employee is placed on maternity leave using the Suspension screen, enable the "Do Not Calculate Recurring Components During Suspension Period:" checkbox on the applicable record, to prevent their recurring ...How do I setup a maternity/paternity leave scheme parameter?
This feature is available on all PaySpace editions Use the following steps to create a Maternity/Paternity Leave Type. Navigate > Config > Human Resources > Leave Administration > Leave Scheme Parameters Select the Leave Type as Special. Add the ...How do I suspend an employee?
This applies to all PaySpace editions. An employee can be placed on suspension by creating a record on the Suspension screen. Navigate > Employee > On / Off Boarding > Suspension Step 1: Select the + Suspension button. Step 2: Configure the pop up ...