On / Off Boarding | Reinstating an Employee
About
An employee may have been incorrectly terminated or may have decided to return to the company to continue employment. In these scenarios, the employee’s record needs to be reinstated. Reinstating an employee is also processed on the Tax Profile Screen.
Edition
This feature is available on all PaySpace editions.
Navigation Path
Navigate > Employee > Basic Information > Tax Profile
The Tax Profile screen can also be accessed through the On/Off Boarding screen.
Navigate > On/Off Boarding > Terminate
Reinstating an Employee Starting a New Record
Reinstating an employee starting a new tax record, will create a new set of YTD accumulations and is relevant when the employee’s employment record constitutes a break in service.
Ensure the correct employee is selected.
The Location Menu
The History Grid before reinstating the employee starting a new record.
On the Tax Profile screen select the option, Reinstate Starting a New Record. Capture the new Employment Date and then click on Update.
Once saved, the two tax records will display on the History Grid.
Tips
- The employee will receive separate tax certificates for the old and new record within the same tax year.
- There are no restrictions to the amount of tax records an employee can have on the payroll.
- You may not terminate an employee, provide final termination pay, and then reinstate the employee with a new tax record in the same effective run, since it does not constitute a break in service.
Reinstating an Employee Resuming This Record
Reinstating an employee resuming this tax record will add new current figures to the existing YTD accumulations and is used when there has been no break in service.
Ensure the correct employee is selected.
The Location Menu
The History Grid before reinstating the employee resuming the record:
Select the option, Reinstate Resuming This Record, then select to Update.
Once the reinstatement resuming the record is saved, the Termination Date will be removed from the History Grid:
Tip
An employee may be terminated and reinstated resuming the existing tax record within the same effective run.
Reversal of Encashment of Leave
Reinstating an employee resuming the existing tax record will not reverse the encashment of leave.
Payslip Edit Screen
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