Company Level Users | Employee Templates
Overview
Employee Templates is a feature that enables users to create and manage standardized payroll configurations for defined employee groups, based on contract types, pay structures, and payroll variations.
Edition
This feature is available on all Deel Local Payroll powered by payspace payroll editions
Navigation
Config > Basic Settings > General Company > Template Setup
Config > Basic Settings > General Company > Template Configuration
Details
How Employee Templates Support Company-Level users
Company-level users can utilise the Employee Templates feature to define and manage standardised payroll configurations for specific groups or sub-sets of employees within an organisation. For example, in South Africa, many organisations employ staff who are governed by different Bargaining Councils, each with its own wage structures, contribution rules, and statutory requirements. Managing these variations manually at an individual employee level can be complex, error-prone, and difficult to maintain over time.
The Employee Templates feature enables administrators to create Bargaining Council–specific templates at a company level, encapsulating all required payroll variables for each council. Once created, employees can be assigned to the appropriate Bargaining Council template based on their role, location, or employment contract.
Once created -
- Payroll calculations automatically reference the correct variable values.
- Income bases and contribution calculations remain consistent across all employees linked to the same template.
- Updates to council rates can be managed centrally by modifying the relevant template, eliminating the need to update individual employee records.
Creating Employee Templates
Templates (tab 1): Create and manage templates and their sub-templates.
Component
Variables (tab 2): Define the Component Variables that will be used in the
templates.
Company Template Configuration
The Template Configuration screen allows users to assign values to Component Variables that are associated with each template. These assigned values can then be utilised when calculating income bases for determining employee pay or contribution structures.
Employee Template Setup
Once the Employee Templates have been configured, they can be linked to employee profiles on the Employee Templates screen.
The Employee Templates screen is used to associate employees with predefined company-level templates. In addition, users can further tailor individual employment contracts by customising or overriding specific component values originally defined within the template configuration.
Navigate > Employee > Basic Information > Employee Templates
Template Variables Within an Income Base Reference
The Employee Templates feature introduces a Component Variables source type, allowing component variables from Templates and Sub-templates to be referenced within an income base. These variables are automatically applied in calculations, removing the need for manual updates when values are modified.
Navigate > Config > Payroll > Payroll Config > Payroll Components.
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