Basic Company Information
How do I update a company's calculation method?
This feature is available on all PaySpace editions A company's calculation method is a mandatory field that can be updated on the Basic Company Information screen. Navigate > Config > Basic Settings > Company Settings > Basic Company Information > ...
Mali | How to exempt a company from Training Levy contributions
Users have the option to exempt the company from contributing towards the statutory training Levy. Navigate to Config > Company Settings > Basic Company Information > Statutory Fields With the selected option from the drop down list, the company ...
What is the function of the Company tab on the Basic Company Information screen?
This feature is available on all PaySpace editions The Company tab is located on the Basic Company Information screen. The company’s biographical information is stored on this screen. Navigate > Configuration > Basic Settings > Company Settings > ...
What is the function of the Company Address tab on the Basic Company Information screen?
This feature is available on all PaySpace editions The Company Address tab is located on the Basic Company Information screen. A company's physical and postal address can be recorded on this tab. If applicable, there is an option to use the physical ...
Basic Company Information | The Basic Company Information Screen
Overview The Basic Company Information screen stores the company’s biographical information. Edition This feature is available on all PaySpace editions. Navigation Navigate > Configuration > Basic Settings > Company Settings > Basic Company ...
What is the function of the Statutory Fields tab on the Basic Company Information screen?
This feature is available on all PaySpace editions. The Statutory Fields tab is located on the Basic Company Information screen. In addition to governing the tax rules for the payroll, the tax authority selected on the Company Details tab will ...
How is the UIF Declaration File name formatted on the system?
The file name on the UIF Declaration File report has been updated in South Africa. The file name is comprised of the UIF reference number and the UIF file number (Format: uuuuuuuu.nnn) uuuuuuuu represents the UIF reference number nnn represents the ...
How do I reactivate an inactive company?
To reactivate an inactive company contact the Finance department at finance@payspace.com.
How do I change the login wallpaper?
This feature is available on all PaySpace editions. Company level users can customise the wallpaper on the login page according to the company’s corporate identity under the Company Themes tab on the Basic Company Information screen. To do so, upload ...
How do I remove a company logo on the system?
This feature is available on all PaySpace editions A company's logo can be removed on the "Company Themes" tab on the Basic Company Information screen by uploading a blank image to replace the previous logo. Configuration > Basic Settings > Company ...
How do I remove the UIF signature saved on the system?
This feature is available on all PaySpace editions A business partner- or company level user can upload a blank or plain white image in the "Signature" field under the Statutory fields tab on the Basic Company Information screen to overwrite the old ...
How do I upload the UIF signature on the system?
This feature is available on all PaySpace editions An image of the UIF signature can be uploaded under the Statutory Fields tab on the Basic Company Information screen, which will reflect on the applicable legislative reports. Navigate > ...
How do I set up a password expiry period?
This feature is available on all PaySpace editions A password expiry period can be configured under the General Details tab on the Basic Company Information screen (i.e. insert a number of days after which a user's password will expire). Navigate > ...
Why are users prompted to reset their password every time they log in?
This feature is available on all PaySpace editions If the "password expiry period" setting is enabled to indicate the password expiry period as 1, the user will be prompted to reset their password when logging in every day as the password expires ...
What should the format and size of a company logo be?
This feature is available on all PaySpace editions When uploading the company's logo, the upload file should meet the following requirements: File type - JPEG, PNG etc., the file can be saved as JPG or PNG. Pixel size - The logo should not exceed 72 ...
Where can I find the Company ID?
This feature is available on all PaySpaces editions The Company ID can be found on the General Details tab on the Basic Company Information screen. Navigate > Configuration > Basic Settings > Company Settings > Basic Company Information > Company Did ...
Basic Company Information | Grouping Companies
About This article outlines the purpose of grouping companies in PaySpace. Edition This feature is available on all PaySpace editions. Navigation Path Navigate > Configuration > + Company Overview When a new company is created, the system ...
Can a company level user link a company to a group?
This feature is available on all PaySpace editions No. Only Business Partner level users are able to link companies to a group. Note! Complete the attached form should a company be linked to a group after it has been created and send it to ...
Why are the theme changes saved on a company not visible to a Business Partner user who applied the changes?
This feature is available on all PaySpace editions A Business Partner will not be able to see any theme changes to a company's theme. However, the changes will be visible when a company level or employee level user logs into the system. Navigate > ...
How do I link a company to a group when creating it?
This feature is available on all PaySpace editions To do so, enable the "is this company part of a group ?" company setting on the Company Details tab on the Add A New Company screen. Important! Linking a company to a group is only possible during ...
Can a company's tax authority be changed?
This feature is available on all PaySpace editions A company's tax authority is set up on the Company Details tab on the Basic Company Information screen. (Important! this field is only editable during a company's implementation). Navigate > ...
Why can't I update the Employee Number field on the Basic Profile screen?
This feature is available on all PaySpace editions The "Employee Number" field on the Basic Profile screen cannot be updated, if the "Automatically Generate Employee Numbers" option is enabled on the General Details tab Basic Company Information ...
Can one company registration number be used across multiple company profiles?
No. The system will not allow companies to be created with the same company registration number by displaying an error message. If different companies share the same company registration number, each company can be created as a frequency on the main ...
Can a duplicate company profile created in error be deleted?
No. The duplicate company cannot be deleted. However, it can be deactivated. Contact finance@payspace.com for further assistance.
On which screen is a company's SETA Framework specified?
This feature is available on all PaySpace editions The Sector Education and Training Authority (SETA) is based on the Organising Framework for Occupations (OFO). OFO codes are relevant to SETA reporting and BEE Audits. A company's SETA can be ...
Where is a company's UIF registration number captured?
This feature is available on all PaySpace editions The UIF Registration Number (also known as the UIF Reference Number) is required upon registering of a company on PaySpace, which is provided to the company by the Department of Labor. This number ...
How do I ensure that the correct OFO codes and levels are available when creating positions on company level?
This feature is available on all PaySpace editions The Sector Education and Training Authority (SETA) is based on the Organising Framework for Occupations (OFO). OFO codes are relevant to SETA reporting and BEE Audits. The version of the OFO codes ...
How do I deactivate a company?
To deactivate a company, complete and send the attached form to the Cancellations department at cancellations@payspace.com.