Classic | Terminating an Employee
About
When an employee resigns from the company, a termination needs to be captured during the employee’s final pay run. Terminations are processed on the Employee Tax Profile Screen.
Please note: Click on any image in the article to enlarge.
NextGen or Classic
The Classic version is the name given to the previous look and feel of the system. Important to note, both NextGen and Classic point to the same database. No data migration is therefore applicable.
This article covers Terminating an Employee for the Classic version of the system.
An Example of the Classic Landing Page
To access the article that explains the same for the new and improved NextGen version, please select this link: NextGen | Terminating an Employee
An Example of the NextGen Landing Page
Edition
This feature is available on Lite, Premier and Master.
Navigation Path
Option 1: Employee Menu>Tax Profile
Option 2: Employee Screen>I want to…>Access the tax status
Option 3: Employee Menu>Terminate/Reinstate or Suspend Employment>Terminate/Reinstate
Overview
Example
Important Comment
Important Considerations when Processing a Termination
- Although an employee has been terminated, a payslip within the tax year can still be created should payments be due.
- The termination date has a direct effect on the tax calculation, proration of the salary and dependant components.
- Before the tax year end, you should ensure all employees have been correctly terminated,as an employee cannot be terminated in a previous tax year. An employee can still be terminated one month after leaving. If more than two months have passed, please contact the Support Centre for assistance.
- In a South African Tax Authority Company, you can export the UI-19 report from Company Menu>Reports>Legislative>UI-19 Report once the employee has been terminated. Kindly note, the UI-19 is date driven. You must have processed the employee’s termination. If not, the report will return nil results.
- If an employee who has subordinates reporting to them resigns, you will be prompted to change the reporting lines of the subordinates.
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