Accessing and Downloading PDF Payslips
Field | Explanation |
return this report to me in the following format | Various formats are available to extract reports. |
email this report to me in the above format? | Selecting this option, when the report is executed, will e-mail the report to you in the selected format. The report will be zipped, and password protected. |
tick here if you want to add this report with the selected parameters to your list of scheduled reports: | You can select to save all defined parameters. A unique name can be specified to identify the report, going forward. The report will be saved as a scheduled report for future use. Note! Scheduled reports are set up per user profile |
select a run | Choose a run whose payslips will be downloaded/extracted. |
sort order | Choose a option to sort employees by their last name or employee number. |
exclude org. unit, pay point & project sorting (only sort on the option selected above) | By default, the payslip report is sorted by org. unit, pay point and then projects. Selecting this option, will ignore the default and sort the report either by Employee Last Name or Employee Number as per the sort order selection. |
include zero net pay payslips? | Employees’ payslip with a zero net pay, will also be generated. |
exclude payslips for employees marked as paid? | This applies to the run selected above. Where the indicator, net pay for this payslip has already been paid, has been selected on the Payslip Edit Screen, the payslip will be excluded. |
filter employees paid via | The Payslips Report can be generated for employees who are paid Cash, Cheque or EFT. |
organisation level | These two fields work in conjunction with each other. You can run the report for a specific organisation level. |
organisational units | Alternatively, you can run the report for a specific organisational unit by selecting the box from the list provided. Selecting a parent item will automatically include all relevant children items. Note! Should the parent and children items be selected, the figures will double on the reports. |
employee number | Specify the employee number to generate a PDF Payslip for a specific employee record. |
only include employees that do NOT have email addresses? | Selecting this option, will only include employees without an email address specified on their Basic Profile screen. |
do you want to view the component names in an alternative language? | This option allows you to provide the PDF payslips in an alternate language. Only the component names will print in the alternative language as it was set up on company level. |
position | If you are utilising this field, by default, the report will return all employees linked to all positions. However, you can choose to only run the report for a selected position. |
custom field | This field may be ignored. |
Execute | This will execute the file containing the PDF payslips. The file will be obtainable from your Downloads Folder. |
Send Email Notification | If Employee Self Service (ESS) is used, selecting this option will e-mail payslip notifications to employees. The e-mail will contain a link that will direct the employee to their Employee Self Service (ESS) profile. |
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