What is the COIDA Reference Number on an employee's Basic Profile screen used for?

An employee COIDA Reference Number is a unique identification number that is assigned to an employee when a claim is made for compensation under the Compensation for Occupational Injuries and Diseases Act (COIDA) in South Africa. The number is used to identify the employee's claim and track its progress in the Compensation Fund's system. It is generated when the employee submits a claim to the Compensation Fund (Department of Labour) and is provided to the employee as a reference for all future communications with the Fund regarding their claim. It is also used by the Compensation Fund to identify the claim and ensure that it is processed correctly.

Affected employees' COIDA Reference Numbers can be recorded in the "Coida Reference Number" field under the Statutory Fields sub-section in the Employee Details section on their Basic Profile.

      Navigate > Employee > Basic Information > Basic Profile > Employee Details > Statutory Fields

      

A new drop-down menu labelled: "Coida Reference Number" has been added on the Report Parameters screen for the Coida Report.

      Navigate > Reports > Reports > Reports (Classic) > Legislative

      

      

This drop-down menu will display the employees' COIDA reference numbers captured on the their Basic Profile screens. Once a reference number is selected, the report will only include that specific group of employees linked to the selected number across all frequencies.

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