Payroll Cycle | Cloud Room

Payroll Cycle | Cloud Room

Overview

Cloud Room is a secure portal within PaySpace geared towards outsource environments and payroll processes where customers send information to PaySpace and vice versa for processing and feedback/response purposes. Instead of exchanging information via insecure methods such as email, Cloud Room provides a secure portal to upload as well as track item statuses. Information can easily be audited, traced, and retrieved in a central environment at any time rather than tracking down information stored in various locations. The second feature of the Cloud room is the ability to define the customer's regular or ad-hoc process steps which will remind and control the responsibilities of the relevant users (Customer and Vendor) via notifications. Auditability is thus also transparent on both sides.

Security Governance! In alignment with PaySpace Outsourcing Security Governance and ISO 27001 standards, the user will utilise Cloud Room to transmit data to PaySpace and vice versa.

Edition

Alert
This feature is available on all PaySpace editions.
Navigate > Payroll Cycle > Cloud Room

Details

Make use of the following steps to create a Cloud Room item.

Step 1: Cloud Room is available to business partner - and company level users. They are created and maintained on the User Profiles screen.

      Navigate > Config > Security > Security > User Profiles

To add a new user, select the "+" button to add a new user profile.

            

Complete the fields on the User Profile screen.

Info
Important
Ensure that the "Cloud room" user checkbox has been enabled.

            

Add the relevant security role applicable.

Info
Important
      The security role must give the user full access to the Cloud Room screen.

            

Give the user access to the companies and the frequencies applicable.

            

Step 2: Configure the Period Processes and Payroll Processes Definition screens that will define the dropdown options on the Cloud Room screen.

Navigate > Config > Basic Settings > Payroll Cycle Setup > Period Processes

Period Processes are used to create Group Names that are required when creating Cloud Room items.

      
              

Navigate > Config > Basic Settings > Payroll Cycle Setup > Period Processes Definition

Period Processes Definitions are used to create Checklist items that are required when creating Cloud Room items.


Step 3: The company level user can access the Cloud Room screen and proceed to add a new item by clicking on the "+ Item" button.

      Navigate > Payroll Cycle > Cloud Room > + Item

      


Once records/items are saved they will display on the history grid.

      

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