Reports
Can payslips be automatically emailed to all employees?
To enable payslips to be automatically emailed to all employees, select the "will payslips be emailed to all employees?" option under the General Details tab on the Basic Company Information screen. Navigate > Configuration > Basic Settings > Company ...
Which report can be generated that display employee pay rate increases?
The Pay Rates Report can be downloaded to view employees' pay rate details as well as the employee increases. Navigate > Reports > Reports > Nextgen > Payroll To view the history of the employees' pay rate details select the tick "Include History" ...
How can I exclude employees whose net pay has already been paid from the Net Payment Listing report?
To exclude employees whose payslips have been marked as "net pay for this payslip has already been paid" (on their Edit Payslip screen), enable the "exclude net pay figures for employees marked as paid? This applies to the run selected above." ...
Where can I download the Loans report?
The outstanding balances of employee's loan deductions can monitored using the Loans Report. Navigate > Reports > Reports > Nextgen > Payroll
Which report can be generated that will display the payroll data for companies within a group?
Employees' month to date components figures can be reconciled across selected companies within a group on the Consolidated Payroll Reconciliation Report. Navigate > Reports > Reports > Nextgen > Payroll
Why are the figures on the Component Variance report doubled?
The figures on the Component Variance report may double if the Organisation Unit and the company name for which you generate the report are selected as a filter. To resolve the issue, ensure that you select either the Org Unit or Company Name option ...
Which report can be generated that will systematically contain employees' non-financial data?
Employees' non-financial data can be analysed on the Dynamic Employee Details Report. Navigate > Reports > Reports > Nextgen > Human Resources Note! Make use of the Additional Fields on the report parameters screen to configure the report to your ...
Which report can be generated that will display the company level users who changed employee banking details?
Configure and generate the Audit Trail report, specifically for the Banking Details screen, to view which company level users made changes to employee banking details. Navigate > Reports > Reports > Classic > Payroll
Which report can be generated that will display a list of all user login attempts?
Generate the User Login Audit report to view a list of all successful and unsuccessful user login attempts. Navigate > Reports > Reports > Classic > HR
Which report can be generated that will list employees' assets?
To view a list of the assets captured against each employee, generate the Asset Register report under the HR section on the Classic Reports screen, Navigate > Reports > Reports > Classic > HR
Why is the Audit Trail Report blank?
The Audit Trail Report provides an audit trail for selected user profiles and screens. By default, it will only generate information the for the user currently logged in to the system. Enable the "do you wish to execute the report for a specific user ...
Can I download PDF payslips in bulk?
PDF payslips can be downloaded in bulk per frequency using the Payslips report. Navigate > Reports > Reports > Nextgen > Payroll
Reports | Leave Transactions
Overview The Leave Transactions report provides a list of all leave transactions for a specified period; it can be generated according to the actual period taken or approval month. Navigation Path Navigate > Reports > Reports > Nextgen > Reports > ...
When will a user's Scheduled Reports be emailed to them?
The user will receive their scheduled reports via email when the current run is closed on its payment date, which will be zipped, and password protected. Navigate > Payroll Cycle > Payslip Pay Dates Related FAQ What is the function of the "send out ...
How do I extract the Salary Payment file?
To generate the Salary Payment file, select the applicable format along with the other parameters and generate it for the relevant run. Important! The run for which the Salary Payment File is generated first has to be closed before the file is ...
Can I view previously downloaded reports?
Access the History tab on the Reports screen to view your previously downloaded reports. Report history is stored on PaySpace for up to 8 days. Navigate > Reports > Reports > History Note! The reports that reflect under the history tab on the reports ...
Which report can be downloaded that will display an employee's employment date?
The Employee Listing report provides displays all the employment dates of all the company's employees, among other Navigate > Reports > Reports > Nextgen > Human Resources Note! To include the history of employees' employment select the below setting ...