Reports
Why did all employees receive a payslip notification for a previous period?
This feature is available on all PaySpace editions Navigate > Reports > Reports > Classic > Payroll > Payslips Report If a user selects a previous run in the Select a Run field and clicks the Send Email Notification button, a notification will be ...
When are payslips sent to employees via email?
This feature is available on all PaySpace editions Payslips are sent to employees once the pay date for the run is reached and the run is closed. Important Payslips will only be emailed provided that the below setting is activated on the Basic ...
Which report can be extracted that will display Employee Suspensions?
This feature is available on all PaySpace editions To extract a listing of all suspended employees as of a specified date, print the Employee Suspension Report. Navigate > Reports > Reports > Standard Classic > Category Heading: HR
Which report can be extracted that displays the medical aid plans employees are linked to?
This feature is available on all PaySpace editions The Medical report provides a listing of the medical aid plans employees' are linked to. Navigate > Reports > Reports > Classic > Payroll
Why is a user unable to extract the Third Party Payments File per month?
This feature is available on Premier and Master editions If a user does not have access to all frequencies within the company, the user will not be able to extract the Third Party Payment File per month.
Why has the Statistics SA report marked employees as Part-Time workers?
This feature is available on Premier and Master editions If an employee's Pay Rate shows they are working less than 40 hours per week, the employee will automatically be classified as a Part-Time worker in the Statistics SA report. Navigate > ...
Why did the Statistics SA headcount change if there was no movement of employees?
This feature is available on Premier and Master editions If an employee's Pay Rate Effective Date is modified on an existing record, the employee will be excluded from periods prior to the updated Pay Rate Effective Date. To correct the headcount, ...
Which report can be generated to display all components and their corresponding tax codes?
This feature is available on all PaySpace editions The Company Component report provides a list all components and their tax codes. This report can be exported for all companies within a group and does not include financial information. Navigate > ...
On Reports what is the purpose of the setting 'Exclude organisational unit grouping'
This feature is available on all PaySpace editions By default reports are sorted by organisational unit grouping. Enable the below setting if you want to select a different sort order before clicking 'submit'. Navigate > Reports > Reports
Why isn’t the Submit button for Reports working?
This feature is available on all PaySpace editions If the report does not begin downloading after clicking the Submit button, verify that the browser allows pop-ups. The report will only download once pop-ups are enabled.
Can reports be directly downloaded from the Reports screen?
This feature is available on all PaySpace editions. Effective Monday, August 19, 2024, reports are no longer available for direct download from the Reports screen. Executed reports are now sent to customers via email instead. By default, the email ...
Morocco | Number of Days Worked On CNSS Report
The CNSS Monthly report is a Monthly CNSS electronic declaration file, on this report there is a field for number of day worked. The number of day worked default to 26 days if the Tax factor is false, where the tax factor is true the field will ...
Nigeria | Why Are Employees Missing From The LIRS Monthly/Annual Tax Reports?
Employees will only be considered for the LIRS Monthly and Annual Tax Reports if they have a payslip value greater than zero in the specified tax year and are attached to the State "Lagos" on the Employee Tax Drilldown screen. For more information on ...
Which report can be downloaded that will display a company's employee's employment dates?
This report is available on the Premier and Master payroll edition. The Employee Listing report provides displays all the employment dates of all the company's employees, among others. Navigate > Reports > Reports > Nextgen > Human Resources Note! To ...
Which reports should be extracted before making changes to the payroll?
These reports are available on all PaySpace editions. Should users require to make changes to the payroll, it is advised to extract the Component Variance and Payroll Reconciliation reports before and after in order to identify all changes and ...
Reports | UIF Salary Schedule
Overview The UIF Salary Schedule report may be requested by the UIF Department to verify or update an employee's historical information. The UIF department requires a Salary Schedule to be completed when there is missing and/or incorrect information ...
Reports | UI-19
Overview The UI-19 report is a UIF declaration form issued to employees on termination or suspension of service (New engagement and changes are automatically [electronically] declared monthly). Edition PaySpace Edition This report is available on all ...
Reports | EMP201 Breakdown
Overview The EMP201 Breakdown report is a monthly legislative report that provides a list of figures that comprise the EMP201 figures. Related Article Reports | EMP201 Edition PaySpace Edition This report is available on all payroll editions. ...
Reports | EMP201
Overview The EMP201 report is a monthly legislative report that can be generated, which the company can submit to SARS. Important! This report should be generated when payroll has been finalised and all the related run for the month in question has ...
Reports | Leave Transactions
Overview The Leave Transactions report provides a list of all leave transactions for a specified period; it can be generated according to the actual period taken or approval month. Edition PaySpace Edition This report is available on all payroll ...
Reports | Leave Balances
Overview The Leave Balances report provides a list of all employees' leave balances for a selected period, i.e. their opening and closing balances, accrual days, days taken or adjusted, as well as the value of the employees’ leave. Edition PaySpace ...
Reports | Dynamic Employee Details
Overview The Dynamic Employee Details provides a list of various predefined employee fields that can be defined to build a report according to the users requirements. Edition This report is available on Lite, Premier and Master payroll editions. ...
Reports | Pay Rates
Overview The Pay Rates provides a listing of employees' packages, either in historical order (up until the effective date defined) or showing only the latest information. Edition This report is available on Lite, Premier and Master payroll editions. ...
Reports | Payroll Reconciliation
Overview The Payroll Reconciliation report provides Month To Date (MTD) figures of all components reflected on all employee's payslips. This report is typically used for reconciliation purposes. Edition This feature is available on all PaySpace ...
Reports | Component Variance
Overview The Component Variance report provides a comparative listing of all component figures for a selected period per employee. Edition This report is available on all PaySpace editions Navigation Path Navigate > Reports > Reports > Nextgen > ...
If custom fields were created, why are there no columns populated on any report generated?
This feature applies to the Master payroll edition. In order for custom fields to be visually represented on any report generated, ensure that they are selected from the options under the Additional report fields dropdown list on the report ...
Which report can be generated that will display employee's permanent and temporary employment statuses?
This report is available on all PaySpace editions. The Dynamic Employee Details report can be downloaded using the following parameters that display employee's permanent and temporary employment statuses. Navigate > Reports > Reports > Standard > ...
South Africa | Employees Missing From The UIF Report
This applies to all PaySpace editions. If an employee has UIF Income and UIF contributions have populated on the payslip, ensure that UIF Exemption Reason has been selected. If UIF should calculate then the Exemption Reason would be "None". If no ...
South Africa | UI-19 ID Number Field Blank
This applies to all PaySpace editions. In order for an employee to claim UIF benefits, they must have a South African issued 13-digit barcoded Identity Number. Navigate to the employee's Tax Profile screen to insert the employee's ID or Work Permit ...
South Africa | Why Is An Employee Not Populating On The UIF Report Even Though There Are UIF Contributions On The Payslip?
This applies to all PaySpace editions. Ensure that the employee has a UIF Exemption Reason selected on their Basic Profile screen. Even if the employee is not exempt for UIF, the reason "None" should then be selected. This field is a mandatory field ...
What Is The Generic Tax Certificate Report Used For?
This report is available on all PaySpace editions. Some countries do not have a legislative requirement to provide employees with tax certificates. However, PaySpace provides for a Generic Tax Certificate to display the year-to-date financial ...
Namibia: Social Security File Extension Numbering
Background: The name of the submission file must be made up as follows: uuuuuuuunnn The ‘uuuuuuuu’ is the SSC employer number supplied to the submitter on registration with the Fund and is always used on any correspondence from the SSC. The ‘nnn’ is ...
Which components does column E on the UI-19 reference a terminated employee's total hours worked?
This applies to all PaySpace editions. The hours reflected on column E (Total Hours) on the UI-19 will be a true reflection of the quantities linked to components with tax code 3601 and 3607.
How do I remove the employer's signature that appears on the UI-19 report?
This feature is available on all PaySpace editions. A business partner- or company-level user can upload a blank or plain white image in the "Signature" field under the Statutory fields tab on the Basic Company Information screen to overwrite the old ...
Reports | Custom File Builder
Overview A powerful new toolset has been released which provides the ability to create plain text-based files that contain Payroll and HR related information. Edition This report is available on Lite / Premier and Master editions. Navigation Navigate ...
Can I add a company logo on a customised report?
This feature is available on the Master payroll edition. A new custom control named 'Company Logo Picture Box' has been added to the report designer which allows you to insert a logo. The Company Id needs to be selected in the Data Source Builder in ...
How do I extract the company's EMP201 for the month?
This report is available on all PaySpace editions. A company's EMP201 can be allocated and downloaded under the Legislative report category on the Nexgen tab on the Reports screen. Navigate > Reports > Reports > Nextgen > Legislative Related Articles ...
Which report can be generated that display employee package increase percentagess?
There is no report displaying the percentage of employee package increases. Related FAQ Which report can be generated that lists employee packages?
Why is the Payslips report returning blank when generated?
This applies to all PaySpace editions. The Payslips report may return blank when generated if the employee's pay rate is R 0.00 Navigate > Employee > Payroll Processing > Pay Rate Details
Which reports should be extracted for record-keeping purposes at the end of the month?
These reports are available on all PaySpace editions. At the end of each month (i.e. after the run has been finalised and closed), extract the Component Variance and Payroll Reconciliation reports for record-keeping purposes. Navigate > Reports > ...
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