Bi-Annual Submission
The Bi-Annual Submission Guideline: From DLP to e@syFile™ Employer
This checklist is a guideline to complete your Bi-Annual submission process in e@syFile™ Employer. Step Activity 1 Ensure you are on the latest version of e@syFile™ Employer, which can be downloaded from SARS eFiling. 2 Finalise the August run 3 ...
How are employee physical addresses validated in the CSV tax files?
As per the SARS BRS document, either the Suburb/District or City/Town field must be completed for validation purposes. It is therefore mandatory on the Employee Basic Profile Screen to capture either the Suburb/District or the City/Town field. ...
How do I correct e@syFile™ error: "Employee Address Details - Residential: Street/Name (3214) contains the following invalid characters (' ')."?
e@syFile™ error: 'Employee Address Details - Residential: Street/Name (3214) contains the following invalid characters (' ').' will display if the affected employee's residential street address has a space at the end of the Street Name. To resolve ...
How do I correct e@syFile™ error: Employee SIC7 Code (3263) minimum length requirement not met 4/5.?
e@syFile™ error 'Employee SIC7 Code (3263) minimum length requirement not met 4/5' will display when a manual SIC code is captured on the affected employee's Basic Profile screen that is different to the Company SIC Code. To resolve the error, update ...
How do I correct e@syFile™ error: Employee SIC7 Code (3263) is invalid?
e@syFile™ error 'Employee SIC7 Code (3263) is invalid.' will display when a manual SIC code is captured on the affected employee's Basic Profile screen that is different to the Company SIC Code. To resolve the error, update the Employee SIC Code to ...
How do I correct e@syFile™ error: Identity number (3060) contains the following invalid characters?
e@syFile™ error: 'Identity number (3060) contains the following invalid characters' will display if an employee's passport or work permit number has been captured and their Identity Type has been selected as 'Identity' instead of 'Work Permit / ...
How do I correct e@syFile™ error: Identity number (3060) Must be a valid South African ID-number and pass the modulus 13 check?
e@syFile™ error: Identity number (3060) must be a valid South African ID-number and pass the modulus 13 check' will display if an employee's passport or work permit number has been captured and their Identity Type has been selected as 'Identity' ...
How do I correct e@syFile™ error: The value of code (3833/3883) /'' must be equal to the value of code 4584?
This feature is available on all Deel Local Payroll powered by payspace editions This error appears when the affected employee's Bargaining Council Fringe Benefit component does not balance to their Bargaining Council Company Contribution component. ...
How do I reconcile the EMP501?
This feature is available on all Deel Local Payroll powered by payspace editions 1. Generate the EMP501 Report under the Legislative section on the Classic Reports screen. Navigate > Reports > Reports > Classic > Legislative 2. Generate the EMP201 ...
Does DLP have a validation error report for Bi-Annual Tax Submission?
This feature is available on all Deel Local Payroll powered by payspace editions No, DLP does not have a validation error report. Refer to the e@syfile™TC Employer Guide for more information on how to identify validation errors.
How do I correct e@syFile™ error: Tax code "4142" YTD cannot be less than 0?
This feature is available on all Deel Local Payroll powered by payspace editions This error relates to the YTD Employer SDL Contribution (tax code 4142) amount, which must be equal to or more than zero on the Tax Certificates / Historical Drill Down ...
How do I correct e@syFile™ error: Employment Tax Incentive Indicator (3026) is “Y” and Nature of Person (3020) is “A” and ID Number (3060) Must Be Valid
This error indicates that the affected employee qualifies for ETI in terms of the ETI Act. However, there is an issue with their Nature of Person (A - Individual with ID number or passport no) and/or ID number is invalid. To clear this error, confirm ...
How do I correct e@syFile™ error: Code 4120 may not be completed if the employee is under 65 years?
As per the SARS BRS document, this error indicates that an employee who is younger than 65 years or older, on the last day of the year of assessment, is not eligible for an additional medical expenses tax credit on medical scheme contributions paid ...
How do I download and install e@syFile™ Employer?
This feature is available on all Deel Local Payroll powered by payspace editions Refer to the e@syfile™TC Employer Guide for detailed instructions on downloading and installing e@syFile™ Employer.
How do I correct e@syFile™ error: Certificate Tax Period Start/End Date (3170) 'YYYY/MM/DD' cannot be greater than the date completed in Certificate Tax Period Start/End Date (3180) 'YYYY/MM/DD'
This feature is available on all Deel Local Payroll powered by payspace editions This error indicates that the affected employee was terminated in the prior tax year, but has a payslip for the new tax year (i.e. March). To clear this error, contact ...
How do I correct e@syFile™ error: 3066 - Alternative Identification Number Should Have Format CCYY/NNNNNN/NN When Alternate Identification Type is 1
This feature is available on all Deel Local Payroll powered by payspace editions This error relates to the number used to identify the employee (Alternate Identification Number). If the Alternate Identification type is 1 (Employee with a RSA ID), ...
Where can I get assistance for each step of the Bi-Annual Submission from DLP to e@syFile™ Employer?
This feature is available on all Deel Local Payroll powered by payspace editions This checklist serves as a guideline to complete the Bi-Annual Submission process from Deel Local Payroll powered by payspace to e@syFile™ Employer. e@syFile™ Employer ...
How do I create an interim (correction) run for the Bi-Annual submission?
This feature is available on all Deel Local Payroll powered by payspace editions An interim (correction) run linked to August can be created on the Run Management screen. Navigate > Payroll Cycle > Run Management > click on the + Icon Complete the ...
How do I correct e@syFile™ error: Employee Bus Tel No (3136) contains the following invalid characters ('+')?
This feature is available on all Deel Local Payroll powered by payspace editions This e@syFile™ Employee error occurs if the number captured in the Work Number field under the Contact tab on the employee's Basic Profile screen, contains an invalid ...
How do I correct e@syFile™ error: Employer Information: Employer Contact Person: Cell No (2040) contains the following invalid characters ('+')?
This feature is available on all Deel Local Payroll powered by payspace editions This e@syFile™ Employer error occurs if the number entered in the 'Mobile Number' field under the Contact tab on the Basic Company Information screen contains an invalid ...
Where do I capture a company's Trade classification and Standard Industry Code (SIC) Codes?
This feature is available on all Deel Local Payroll powered by payspace editions A company's Trade Classification and Standard Industry Code (SIC) Codes are recorded and stored on the Tax Certificate Run screen under the Reports menu. Navigate > ...
Why would an employee's IT3(a) be blank when it is generated?
This feature is available on all Deel Local Payroll powered by payspace editions An employee's IT3(a) may be blank when generated because they have no pay rate captured for the period. Navigate > Employee > Payroll Results > Tax Certificates / ...
How to correct e@syFile™ error: Pay Periods worked (3210) contains the following invalid characters ('-')
This feature is available on all Deel Local Payroll powered by payspace editions The error appears in e@syFile™ because the company’s Frequency Tax Year is set up for the current Tax Year, but the employee is still linked to the previous Tax Year, ...
Which report can be generated to verify employees’ non-financial information that will be included in the CSV Tax File?
This feature is available on all Deel Local Payroll powered by payspace editions Generate the Non-Financial Report from the Tax Certificate Run screen, to verify employees’ information that will be included in the CSV Tax File. It validates the ...
What are the important reports to generate for the Bi-Annual Submission?
This feature is available on all Deel Local Payroll powered by payspace editions Financial Reconciliation Reports Navigate > Reports > Tax Certificate Run EMP201 Report Monthly PAYE, SDL, UIF and ETI values for payment to SARS. EMP201 Breakdown ...
How do I restore an e@syFile™ Employer backup for the Bi-Annual Submission?
This feature is available on all Deel Local Payroll powered by payspace editions Refer to the e@syfile™TC Employer Guide for detailed instructions on how to process an Employer backup on e@syFile™ Employer.
How do I import a CSV Tax File into e@syFile™ Employer for the Bi-Annual Submission?
This feature is available on all Deel Local Payroll powered by payspace editions Refer to the e@syfile™TC Employer Guide for detailed instructions on how to import a CSV Tax File into e@syFile™ Employer.
How do I correct e@syFile™ error: Code 4474 is mandatory if an amount is specified for code 3810/3860 and Nature of Person (3020) is A, B, C, M, N or R?
This feature is available on all Deel Local Payroll powered by payspace editions In accordance with the SARS BRS document, this error indicates that tax code 3810/3860 (Medical Aid Fringe Benefit) was assigned a value but, tax code 4474 (Medical Aid ...
How do I correct e@syFile™ error: Employee contact email (3125) invalid character in email address?
This feature is available on all Deel Local Payroll powered by payspace editions If the number captured in the Email Address field under the Contact tab on the employee's Basic Profile screen, contains an invalid character, it will result in the ...
How do I verify employer information in e@syFile™ Employer?
This feature is available on all Deel Local Payroll powered by payspace editions Refer to the e@syfile™TC Employer Guide for detailed instructions on navigating and updating the Employer Information on e@syFile™ Employer.
How do I correct e@syFile™ error: Code 4472 is completed, then code 3817 and / or 3867 and code 4001 must be completed”?
This feature is available on all Deel Local Payroll powered by payspace editions According to the SARS BRS document, tax code 4472 has an amount, while tax codes 3817/3867 and/or 4001 do not. When adding tax code 4472 to the payslip, you must also ...
How do I correct e@syFile™ error: Passport number 3070, country of issue (3075) must be completed?
This feature is available on all Deel Local Payroll powered by payspace editions To resolve this error, confirm that the “Passport number” and “Passport issuing ”fields on the Tax Profile screen has been completed. Navigate > Employee > Basic ...
How do I correct e@syFile™ error: Employee Bus Tel No (3136) maximum length requirement not met (20/15)?
This feature is available on all Deel Local Payroll powered by payspace editions This error occurs if the number captured in the Work Number field under the Contact Details tab on the employee's Basic Profile screen, contains more than 15 characters. ...
How do I correct e@syFile™ error: Code 4473 is completed, then code 3825 and code 4003 must be completed?
This feature is available on all Deel Local Payroll powered by payspace editions As per the SARS BRS document, tax code 4473 (Provident Fund Company Contribution) has an amount, while tax codes 3825/3875 and/or 4003 do not. When including tax code ...
Can I generate a consolidated CSV Tax File for a company with multiple frequencies to import into e@syFile™ Employer for the Bi-Annual Submission?
This feature is available on all Deel Local Payroll powered by payspace editions Yes, a consolidated CSV Tax File can be generated with the below setting activated, as opposed to extracting individual CSV files per frequency. Navigate > Config > ...
How do I generate the Test CSV file for the Bi-Annual Submission?
This feature is available on all Deel Local Payroll powered by payspace editions The Test CSV file can be generated and downloaded from the Tax Certificate Run screen. Navigate > Reports > Tax Certificate Run Step 1: Select 'retrieve file and reports ...
How do I generate the Live CSV file for the Bi-Annual Submission?
This feature is available on all Deel Local Payroll powered by payspace editions The Live CSV file can be generated and downloaded from the Tax Certificate Run screen. Navigate > Reports > Tax Certificate Run Step 1: Select 'retrieve file and reports ...