Classic | The Employee Payslip Screen

Classic | The Employee Payslip Screen

About

The Employee Payslip Screen contains all Statutory components, recurring components, payroll totals and net pay. Components that are only relevant to the current pay period, should be processed on the Employee Payslip Screen. All component figures display real time values.

Please note: Click on any image in the article to enlarge.

NextGen or Classic

The Classic version is the name given to the previous look and feel of the system. Important to note, both NextGen and Classic point to the same database. No data migration is therefore applicable. 

This article covers The Employee Payslip Screen for the Classic version of the system.

An Example of the Classic Landing Page


To access the article that explains the same for the new and improved NextGen version, please select this link:  NextGen | Processing on the Payslip Edit Screen

An Example of the NextGen Landing Page


Edition

This feature is available on Lite, Premier and Master.

Option 1: Employee Menu>Payslip /Tax Certificates/YTD’s >Payslips
Option 2:Employee Menu>Payroll Information>Once Off Payslip Adjustments
Option 3: Employee Screen>I want to…>View or edit payslips

Generating Payslip Records

You are able to select if the system should generate payslip records automatically or not, when a main run opens.

Example 1: Indicator Selected to Automatically Pay Basic Pay
The indicator was selected on the Employee Pay Rate Details Screen to automatically pay basic pay. This means for every pay run that opens, the system will automatically create a payslip record that includes the basic pay.



Upon accessing the Employee Payslip Screen, a historical breakdown of current and previous payslips per pay period will reflect.



Example 2: Indicator Not Selected to Automatically Pay Basic Pay
The indicator was not selected on the Employee Pay Rate Details Screen to automatically pay basic pay. This means for every pay run that opens, you will have to select a link to create a payslip record. Alternatively, uploading bulk entries to this employee, will activate the payslip record.



Upon accessing the Employee Payslip Screen, you will find a link to create a payslip for the current pay period.
Please note: you will only be able to create payslip records for an Open Run. When you create a payslip for an employee, the recurring components will only reflect on the payslip once the basic pay or a cash component has been processed.



Edit, Audit and View a Payslip Record





The Details Tab on the Payslip Screen

The employee’s working hours per frequency and hourly rate default from the Employee Pay Rate Details Screen.





The Options Tab on the Payslip Screen





Examples of Processing Once Off Payslip Components

Once Off Payslip Components refer to the payroll items that should be added directly to the Employee Payslip Screen. These payroll items are only relevant to the current pay period. Typical examples include Overtime, Unpaid Time, Leave Pay and, Advances.





Important Comment

Tip
A breakdown of the tax calculation can be selected from the left navigation pane on the Payslip Screen.


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