South Africa | COID ROE system temporary shutdown and submission period

South Africa | COID ROE system temporary shutdown and submission period

South Africa’s Department of Employment and Labour announced a temporary shutdown of the Compensation Fund ROE Online System ahead of the 2025/2026 Return of Earnings (ROE) season, which opens 1 April 2026.
What is changing
Temporary shutdown of ROE Online System
  • From 19 March 2026 (00h00) to 31 March 2026 (00h00), the Compensation Fund will temporarily shut down the ROE Online System and the internal SAP ECC used for Employer Registration and Employer Assessment modules.
  • The shutdown is intended to complete preparations for the 2025 Return of Earnings (ROE) season.
Return of Earnings (ROE) submission period
  • The 2025/2026 ROE submission period runs from 1 April 2026 to 30 June 2026.
  • Employers are required to submit their Return of Earnings declarations during this period.
Services unavailable during the shutdown
  • Employer registrations will not be processed, including registrations through the CIPC BizPortal platform and the Compensation Fund back-office processes.
  • Employers will not be able to declare or submit Return of Earnings (ROE) online or manually.
  • The Compensation Fund will not clear employers flagged for audit or process revision of assessment applications.
  • Instalment payment applications will not be processed during this period.
Services that remain available
  • The CompEasy system, used for processing claims, will not be affected.
  • Employers can still generate a Letter of Good Standing during the shutdown period.
  • Employers may continue making payments using their Compensation Fund registration number
Important notes
  • Employers are encouraged to submit their ROE early once the system reopens on 1 April 2026, as higher submission volumes typically occur closer to the deadline.
Official source
  • See attached official notification.

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