Processing on the Payslip Edit Screen
About
Once off payslip components refer to the payroll items that should be added directly to the Payslip Edit Screen. These payroll items are only relevant to the current pay period. Typical examples include Overtime, Unpaid Time, Leave Pay and Advances, to name a few.
Edition
This feature is available on all PaySpace editions.
Navigation Path
Navigate > Employee > Payroll Processing > Edit Payslip
Ensure that the correct
employee is selected.
The Location Menu
Once selected, the Payslip View Screen will display the employee’s payslip records.
The Payslip View Screen
Generating Payslip Records
The employee’s payslip records are generated on the Payslip View Screen. Payslip records will be generated based on whether the Pay Package Automatically Field was selected or not, on the Pay Rates Screen.
Option 1:
The field,
Pay Package Automatically, has been selected on the Pay Rates Screen
In this example,
July is the current
Open Run. A payslip record for April has therefore generated automatically on the Payslip View screen.
Option 2:
If the field,
Pay Package Automatically, is not selected on the Pay Rates Screen, then upon accessing the Payslip View Screen, you will have to create the payslip record for the current Open Run.
On the Pay Rate Details screen, Pay Package Automatically, has not been selected.
In this example,
July is the current
Open Run. No payslip record has been generated. Click on
+Payslip to generate the payslip record on the Edit Payslip Screen.
Tips
- You will only be able to create payslip records for an Open Run.
- When you manually create a payslip for an employee, the recurring components will only reflect on the payslip once the basic pay has been processed.
- Uploading payroll input via Bulk Actions-functionality to these employees’ Payslip Edit Screens, will also create the payslip records.
The Payslip View Screen
All payslip records generated for an employee for Open and Closed Runs will reflect on the Payslip View Screen.
Selecting Multiple Payslips
Multiple payslips for Closed Runs can be selected from the Payslip View Screen.
Orientation of the Payslip Edit Screen
When you select to edit the current Open Run’s payslip record, the Payslip Edit Screen will be accessed. The Payslip Edit Screen contains all recurring and statutory components, payroll totals and net pay.
Tip
All component figures display real time values. Saving a component on the Payslip Edit Screen will do a general recalculation of the payroll.
The Payslip Edit Screen
The types of components on the Payslip Edit Screen can be categorised in six payslip actions. To access the article that explains the types of components, please select this link:
NextGen | Component DefinitionsCompare Payslips
You can compare payslips across selected pay periods.
Navigate > Employee > Payroll Results > Compare Payslips
The Compare Payslip Screen
Related Articles
How do I ensure payslips are not automatically generated?
To prevent the automatic generation of an employee's payslip, make sure the "Pay Package Automatically" indicator is disabled on the Pay Rate Details screen. Navigate > Employee > Payroll Processing > Pay Rate Details In order to add a payslip to the ...Why has a payslip not been automatically generated for the current open run?
If the employee's "Pay Package Automatically" indicator is disabled on the Pay Rate Details screen, it will not automatically generate a payslip for the current open run. Navigate > Employee > Payroll Processing > Pay Rate Details In order to add a ...Why are the selected payslips on the Compare Payslips screen not displaying?
The reason why an employee's selected payslips may not be displayed on the Compare Payslips screen, is because the effective date on their Pay Rates Details screen and their employment date Tax Profile screen are not the same. The Compare Payslips ...How do I edit a payslip?
Step 1: Access the Edit Payslip screen and select the "edit" icon against the payslip for the open run. Navigate > Employee > Payroll Processing > Edit Payslip Alternatively, payslips can be accessed on the Payslips screen under the Payroll Results ...Will an employee's Basic Pay automatically be backdated if the effective date on their Pay Rate Details screen is prior to the current open run?
No. The system will not automatically backdate an employee's Basic Pay, if the effective date captured on their Pay Rate Details screen prior to the current open run. This is because the effective date is in a closed run. Navigate > Payroll Cycle > ...