After the payroll has been processed and reconciled, you need to generate PDF Payslips to distribute to the employees. This article clarifies how to distribute PDF Payslips.
Please note: Click on any image in the article to enlarge.
NextGen or Classic
The Classic version is the name given to the previous look and feel of the system. Important to note, both NextGen and Classic point to the same database. No data migration is therefore applicable.
This article covers Distributing PDF Payslip for the new and improved
NextGen version of the system.
An Example of the NextGen Landing Page
To access the article that explains the same for the
version, please select this link:
Classic | Payslips
An Example of the Classic Landing Page
This feature is available on Lite, Premier and Master.
An Example of a PDF Payslip
When Using Employee Self Service (ESS)
Please note, this feature is only available on Premier and Master.
If employees are registered for Employee Self Service (ESS), you can activate an e-mail notification informing the employee that their PDF Payslip is available. The e-mail notification will provide a link to access ESS. This functionality is activated on the Basic Company Information Screen.
An Extract of the Basic Company Information Screen
The e-mail notification will automatically be sent on the pay date as displayed on the Company Payslip Pay Date Screen.
An Extract of the Company Payslip Pay Date Screen
An Example of a E-Mail Notification
Once the employee has logged onto ESS, they will be able to view their payslip record from the Payslip View Screen. The employee will also be able to download or e-mail the PDF Payslip to themselves.
The Payslip View Screen
If Employee Self Service (ESS) is not used, the Payslips Report form the Reports Screen can be used to generate PDF Payslips.
An Extract of the Reports Screen
The extra parameters when printing PDF Payslips, are clarified below.
An Extract of the Payslips Report Parameters
An Extract of the Payslips Report Parameters (Continued)
Generating SMS Payslips from the Reports Screen
SMS Payslips can also be sent from the Reports Screen. The payslips will immediately be sent to the cell phone number on the Employee Basic Profile Screens.
An Example of a SMS Payslip
You may also be interested in