NextGen | Distributing PDF Payslips

NextGen | Distributing PDF Payslips

About

After the payroll has been processed and reconciled, you need to generate PDF Payslips to distribute to the employees.  This article clarifies how to distribute PDF Payslips.

Please note: Click on any image in the article to enlarge.

NextGen or Classic

The Classic version is the name given to the previous look and feel of the system. Important to note, both NextGen and Classic point to the same database. No data migration is therefore applicable. 

This article covers Distributing PDF Payslip for the new and improved NextGen version of the system.

An Example of the NextGen Landing Page


To access the article that explains the same for the Classic version, please select this link:  Classic | Payslips

An Example of the Classic Landing Page


Edition

This feature is available on Lite, Premier and Master.

An Example of a PDF Payslip



When Using Employee Self Service (ESS)

Please note, this feature is only available on Premier and Master.

If employees are registered for Employee Self Service (ESS), you can activate an e-mail notification informing the employee that their PDF Payslip is available.  The e-mail notification will provide a link to access ESS.  This functionality is activated on the Basic Company Information Screen.



An Extract of the Basic Company Information Screen


The e-mail notification will automatically be sent on the pay date as displayed on the Company Payslip Pay Date Screen.



An Extract of the Company Payslip Pay Date Screen


An Example of a E-Mail Notification


Once the employee has logged onto ESS, they will be able to view their payslip record from the Payslip View Screen.  The employee will also be able to download or e-mail the PDF Payslip to themselves.

The Payslip View Screen




Generating PDF Payslips from the Reports Menu

If Employee Self Service (ESS) is not used, the Payslips Report form the Reports Screen can be used to generate PDF Payslips.



An Extract of the Reports Screen


Please select this article for an explanation of all Report Parameters:  NextGen | Report Parameters

 The extra parameters when printing PDF Payslips, are clarified below.

An Extract of the Payslips Report Parameters




An Extract of the Payslips Report Parameters (Continued)




Generating SMS Payslips from the Reports Screen

SMS Payslips can also be sent from the Reports Screen.  The payslips will immediately be sent to the cell phone number on the Employee Basic Profile Screens.



An Example of a SMS Payslip


You may also be interested in


    • Related Articles

    • Classic | Payslips

      About After the payroll has been processed, you need to generate payslips. This article describes the various methods available. Please note: Click on any image in the article to enlarge. NextGen or Classic The Classic version is the name given to ...
    • Can I print PDF Payslips?

      The Payslips Report from the Reports Screen can be used to generate PDF Payslips. ​ Navigate to Reports > Payroll > Payslips
    • NextGen | The PDF Payslip Set-Up

      About After the payroll has been processed and reconciled, you need to generate PDF Payslips to distribute to the employees.  This article clarifies functionalities pertaining to the PDF Payslip set-up. Please note: Click on any image in the article ...
    • NextGen | Creating a Mock Payslip

      About The mock payslip enables you to calculate an employee’s net salary without having to do a manual calculation or add the employee to the payroll.  All the parameters that can affect the tax calculation has been included on the Create A Mock ...
    • NextGen | Processing on the Payslip Edit Screen

      About Once off payslip components refer to the payroll items that should be added directly to the Payslip Edit Screen.  These payroll items are only relevant to the current pay period.  Typical examples include Overtime, Unpaid Time, Leave Pay and ...