Terminating an Employee
About
When an employee resigns from the company, a termination needs to be captured during the employee’s final pay run. Terminations are processed on the Tax Profile Screen.
Edition
This feature is available on all PaySpace editions.
Navigation Path
Navigate> Employee > Basic Information > Tax Profile
Navigate > Employee > On/Off Boarding > Terminate
Ensure that the correct
employee is selected.
The Location Menu
Termination Fields
To start the action of terminating an employee, select the option,
Terminate Employee on the employees Tax profile screen.
Complete the termination fields and details on the employees Tax Profile Screen and select to update:
The Tax Profile Screen after completing the termination details:
The History Grid will be updated with the termination date.
The Leave Pay was automatically paid upon termination when the encash leave option was selected, the leave will not be automatically encashed if you do not select the encash leave option.
The Payslip Edit Screen:
The employees Leave Balances Screen will reflect zero for Annual Leave.
The Termination Notification will be visible on the Location Menu.
The Location Menu
Generating a Payslip
Although an employee has been terminated, a payslip within the tax year can still be created should payments be due. Click on
+ Payslip to generate a payslip record.
The Payslip View Screen
Generating the UI-19 (Tax Country: South Africa)
Once the employee has been terminated, you can export the UI-19 report.
Navigate > Reports > Reports > Standard Classic > Category Heading: Legislation
The Legislative Category Heading Expanded:
An Example of the UI-19 Report:
Tip
The UI-19 is date driven. You must have processed the employee’s termination. If not, the report will return nil results.
Reporting Lines
If an employee who has subordinates reporting to them resigns, you will be prompted to change the reporting lines of the subordinates when processing the termination.
The Reporting Line Changes Screen:
For more information on how to use Bulk Actions, please select this link: REPLACE
Important Comments
Terminations Within the Tax Year
Before the tax year end, you should ensure all employees have been correctly terminated, as an employee cannot be terminated in a previous tax year. An employee can still be terminated one month after leaving. If more than two months have passed, please contact the Support Centre for assistance.
Tip
When searching for a terminated employee, remember to select the Incl. Terminated Box on the Employee Search Screen.
The Employee Search Screen
The New Engagements and Terminations Report
To extract a listing of the new engagements and terminated employees for a chosen period, print the New Engagements and Terminations Report.
Navigate > Reports > Reports > Standard > Category Heading: HR
An example of the New Engagements and Terminations Report
Related Articles
Why is the UI-19 report for a terminated employee returning blank when generated?
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About The Employee Tax Profile Screen stores information relating to the employee’s tax calculation. A history of tax records will accumulate at the bottom of the Employee Tax Profile Screen, should an employee be terminated and re-instated starting ...How do I resolve the error "Termination date cannot be in a previous tax year"?
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