NextGen | Processing on the Payslip Edit Screen
About
Once off payslip components refer to the payroll items that should be added directly to the Payslip Edit Screen. These payroll items are only relevant to the current pay period. Typical examples include Overtime, Unpaid Time, Leave Pay and Advances, to name a few.
Please note: Click on any image in the article to enlarge.
NextGen or Classic
The Classic version is the name given to the previous look and feel of the system. Important to note, both NextGen and Classic point to the same database. No data migration is therefore applicable.
This article covers Processing on the Payslip Edit Screen for the new and improved
NextGen version of the system.
An Example of the NextGen Landing Page
To access the article that explains the same for the
Classic version, please select this link:
Classic | The Employee Payslip Screen
An Example of the Classic Landing Page
Edition
This feature is available on Lite, Premier and Master.
Navigation Path
Ensure that the correct
employee is selected.
The Location Menu
Once selected, the Payslip View Screen will display the employee’s payslip records.
The Payslip View Screen
Generating Payslip Records
The employee’s payslip records are generated on the Payslip View Screen. Payslip records will be generated based on whether the Pay Package Automatically Field was selected or not, on the Pay Rates Screen.
Option 1:
The field,
Pay Package Automatically, has been selected.
The Pay Rates Screen
In this example,
April is the current
Open Run. A payslip record for April has therefore generated automatically.
The Payslip View Screen
Option 2:
If the field,
Pay Package Automatically, is not selected, then upon accessing the Payslip View Screen, you will have to create the payslip record for the current Open Run.
The field,
Pay Package Automatically, has not been selected.
The Pay Rates Screen
In this example,
April is the current
Open Run. No payslip record has been generated. Click on
+Create to generate the payslip record.
The Paysiip View Screen
Tips
- You will only be able to create payslip records for an Open Run.
- When you manually create a payslip for an employee, the recurring components will only reflect on the payslip once the basic pay has been processed.
- Uploading payroll input via Bulk Actions-functionality to these employees’ Payslip Edit Screens, will also create the payslip records.
The Payslip View Screen
All payslip records generated for an employee for Open and Closed Runs will reflect on the Payslip View Screen.
The Payslip View Screen
Selecting Multiple Payslips
Multiple payslips for Closed Runs can be selected from the Payslip View Screen.
The Payslip View Screen
Orientation of the Payslip Edit Screen
When you select to edit the current Open Run’s payslip record, the Payslip Edit Screen will be accessed. The Payslip Edit Screen contains all recurring and statutory components, payroll totals and net pay.
Tip
All component figures display real time values. Saving a component on the Payslip Edit Screen will do a general recalculation of the payroll.
The Payslip Edit Screen
The types of components on the Payslip Edit Screen can be categorised in six payslip actions. To access the article that explains the types of components, please select this link:
NextGen | Component Definitions
Videos: Processing Once-Off Components
Compare Payslips
You can compare payslips across selected pay periods.
The Compare Payslip Screen
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