NextGen | On Boarding a New Employee

NextGen | On Boarding a New Employee

About

New employees that join the organisation must be loaded onto payroll in the current processing period to receive payment.  Employees can be uploaded in bulk or loaded individually.  This article focuses on individual loading of employees.

Please note: Click on any image in the article to enlarge.

NextGen or Classic

The Classic version is the name given to the previous look and feel of the system. Important to note, both NextGen and Classic point to the same database. No data migration is therefore applicable. 

This article covers On Boarding a New Employee for the new and improved NextGen version of the system.

An Example of the NextGen Landing Page


To access the article that explains the same for the Classic version, please select this link:  Classic | Adding an Individual Employee Record

An Example of the Classic Landing Page


Edition

This feature is available on Lite, Premier and Master.

Overview

The system offers a pre-defined workflow path that guides you through the sequence of adding a new employee. The Add New Employee Workflow consists of the following screens:




Important Comments

The Add New Employee Workflow Comments
  1. The Add New Employee Workflow must be completed for the employee to be onboarded onto the payroll. It is advisable to obtain all the employee information before the payroll onboarding process commences.
  2. Once the Basic Profile Screen has been completed while adding the new employee, should you exit the workflow, the system will record and save the last screen captured.  
  3. The workflow can be continued at a later stage.  When accessing any of the new employee’s screens, the system will prompt you to continue from where you have exited the workflow.  You will receive a system generated e-mail every day to remind you to complete the workflow.
Tip
Access the relevant company and frequency the employee needs to be added to.

The Location Menu


Tip
The Progress Bar at the top of the screen will track your progress as you continue through the workflow path.

The Progress Bar

Tip
Mandatory fields are indicated with a red asterisk and a red exclamation mark in the mandatory field.

An Example of a Mandatory Field

Tip
While adding the new employee, you can navigate to a previous screen in the workflow path from the Progress Bar.

An Extract of the Progress Bar


Deleting an Employee

The option to delete an employee is only available for employees who have not yet been paid on the payroll.  You can only delete an employee once you have completed the workflow.  To delete an employee, navigate to the Basic Profile Screen.



Click on Delete.

The Basic Profile Screen


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