NextGen | Interim Runs

NextGen | Interim Runs

About

Interim runs enable you to create additional runs within the same processing period.  Interim runs are created from the Company Payslip Pay Dates Screen.

Please note: Click on any image in the article to enlarge.

NextGen or Classic

The Classic version is the name given to the previous look and feel of the system. Important to note, both NextGen and Classic point to the same database. No data migration is therefore applicable. 

This article covers Interim Runs for the new and improved NextGen version of the system.

An Example of the NextGen Landing Page


An Example of the Classic Landing Page


Edition

This feature is available on Lite, Premier and Master.



Ensure that the correct company and frequency are selected.

The Location Menu


Creating an Interim Run

Click the link, click here, to start the action of creating an Interim Run.

An Extract of the Company Payslip Pay Date Screen


Please refer to the following article, for a clarification of the fields not explained below:  NextGen | Company Payslip Pay Dates

The Company Payslip Pay Date Screen




Example: Allow This Interim Run to Use Tax Periods Associated to the Previous Pay Run
An Interim Run has been created to pay Production Bonuses in June.  The Production Bonuses will be paid before the Main Run.  
  1. Selecting this field, will tax the income as if it is earned in May. 
  2. Not selecting this field, will tax the income as if it is earned in June.
The Company Level User neglects to select this field.  The employee leaves the company unexpectedly before the Main Run for June.  When processing the termination date, the tax deduction increases significantly since this field was not selected.

Once the Interim Run has been saved, the details will display.

Extract of the Company Payslip Pay Dates Screen


Tip
You can still delete an Interim Run if no values have been posted to any employee records.  A Main Run can never be deleted.

Creating a Payslip Record for an Interim Run

A payslip record for the relevant employees can be created from the Edit Payslip Screen.



Ensure that the correct employee is selected.

The Location Menu


Click on +Create to generate the payslip record.

The Payslip View Screen


A payslip record for the Interim Run has been created.

The Payslip Edit Screen


Important Comments

Tips
  1. An Interim Run can be used, for example, to pay an employee on a different pay date than the rest of company or to process a bonus pay run.  It can also be used to process a correction for an employee after the Main Run has closed.  
  2. When using an Interim Run, extra payslip records within the same processing period are created for selected employees.  This will an effect on your billing for the month.
Processing an Interim Run
All the processing functionalities available, can be used to administer an Interim Run, including:
  1. Capturing information on the employee’s Payslip Edit Screen.
  2. Uploading payroll input to the Payslip Edit Screens via Bulk Actions-functionality for the Interim Run.  This will also create the payslip records for the employees.
  3. PDF Payslips, reports and the salary payment file can be generated separately for the Interim Run.

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