Company Payslip Pay Dates
About
The Company Payslip Pay Dates are configured when the company is registered on the system. Based on the selections made during this process, the system will automatically create pay runs and indicate the start and end dates, a description, the run type and the pay day for every pay run. The pay runs can be viewed on the Company Payslip Pay Dates Screen.
Edition
This feature is available on all PaySpace editions.
Overview
Navigate > Payroll Cycle > Payslip Pay Dates
The Company Payslip Pay Dates Screen
Open, Future and Closed Runs
A pay run that has been automatically created based on the set-up that was done on Company Level, is referred to as a Main Run. Before processing payroll, you need to ensure that the Main Run is open for editing.
Tip
It is good practice to confirm that the Open and Future Runs’ have been correctly generated. If not, edit the pay run and make the necessary adjustments.
Edit a Pay Run
There are further settings which can be configured when editing a pay run.
Navigate > Payroll Cycle > Payslip Pay Dates
Select to Edit the Open Run on the Company Payslip Pay Dates Screen.
The Edit Pay Run Screen
Example: Using ESS and Closing a Pay Run Before the Pay Date
In this example, the company is using ESS. The Company Level User has selected the indicator on Company Level to e-mail payslip notifications automatically when the pay run closes. The payroll has now been finalised in advance. The Company Level User decides to manually close the pay run to avoid any changes being applied.
On the edit Pay Run screen the company level user can change the run status to Closed and select the tick: disable payslip viewing access for ESS users for closed runs when the payroll is finalised in advance, and employees will not be able to access their payslips in advance.
Note! To enable payslip viewing again on pay date the Company level user can navigate back to Payroll Cycle > Payslip Pay Dates, access the Closed runs and select to edit the run and deselect the tick: disable payslip viewing access for ESS users for closed runs and select to Update.
Related Articles
How do I open a closed run?
Closed runs can be reopened throughout the month, but must be done so in sequential order. Edit the closed run and change its status from "Closed to "Open". Navigate > Payroll Cycle > Payslip Pay Dates > Closed RunsLite | What is the difference between a Main and an Interim run?
A Main Run is a pay run that has been automatically created based on the setup that was done when the frequency was created. It needs to be open for editing before payroll can be processed. A Main Run can never be deleted. An Interim Run is a type of ...What is the difference between a Main and an Interim run?
A Main Run is a pay run that has been automatically created based on the setup that was done when the frequency was created. It needs to be open for editing before payroll can be processed. A Main Run can never be deleted. An Interim Run is a type of ...Creating an interim run
About Interim runs enable you to create additional runs within the same processing period. Interim runs are created from the Company Payslip Pay Dates Screen. Edition This feature is available on all PaySpace Editions. Navigation Path Navigate > ...How do I change the pay date of a frequency for all future runs?
Changing the pay date of future runs requires changing the company's current run setup. This may be a billable exercise. Complete and send the attached form to support@payspace.com to facilitate the change. Related FAQ How do I change the pay date ...