How do I process an employee's leave encashment after they have been terminated in the current open run?

This applies to all PaySpace editions.

Once the run in which an employee has been terminated has been closed, any additional payroll items, such as their leave encashment can be captured on an interim run linked or by creating and processing it on the current run's payslip. This FAQ will address the latter process.

      

Step 1: Create a payslip linked to the current open run (eg. August - 2023), by clicking on the "+ Payslip" button.

      Navigate > Employee > Payroll Processing > Edit Payslip

      

Step 2: Process the Leave Pay component under the Allowances payslip section.

      Navigate > Employee > Payroll Processing > Edit Payslip > Allowances

      

Step 3:  Add the UIF Backpay & UIF Backpay Employer components to the Deductions and Company Contributions sections respectively with a negative value to reverse the UIF contributions.

      Navigate > Employee > Payroll Processing > Edit Payslip > Deductions

      

      Navigate > Employee > Payroll Processing > Edit Payslip > Company Contributions

      

Step 4: Create the Skills Development Levy Adjustment component on company level.

      Navigate > Configuration > Payroll > Payroll Config > Payroll Components

      

      

      

      

Step 3:  Add the Skills Development Levey Adjustment component to the Company Contributions section with a negative value to reverse the SDL contribution.

      Navigate > Employee > Payroll Processing > Edit Payslip > Company Contributions

      

Note! The system will automatically create a leave application to correct the balance attached to the open run.

      Navigate > Employee > Leave > Balances

      

      Navigate > Employee > Leave > Leave Application

      

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