How do I prevent the system from capturing duplicate ID numbers when onboarding new employees?

This applies to all PaySpace editions.

To prevent the system from recording duplicate ID numbers during the onboarding process, enable the "Check for duplicate ID Number when engaging a new employee" checkbox under the Employee Settings section on the General Settings screen.

      Navigate > Configuration > Basic Settings > Company Settings > General Settings > Employee Settings

      

Note! The system will display an error message when creating a new employee record if the ID number is duplicated.

By default, when adding a new employee, the system will display a warning message if the ID number already exists on another employee within the group of companies. The warning will show the employee name, frequency and company name that the duplicate belongs to. Users will still be able to continue adding the new employee if they choose to.

      

• Related Articles

• On / Off Boarding | On Boarding New Employees Using the Bulk Actions Screen

  Overview Besides on boarding new employees individually, you can upload employees using the Bulk Actions Screen. Where a frequency is added, or a new company is registered during the tax year, the system will automatically create an Interim Run to ...

• Basic Company Information | Grouping Companies

  About This article outlines the purpose of grouping companies in PaySpace. Edition This feature is available on all PaySpace editions. Navigation Path Navigate > Configuration > + Company Overview When a new company is created, the system ...

• On/Off Boarding | E-Onboarding

  Overview The E-Onboarding feature is designed to streamline the process of adding new employees by reducing manual effort and bypassing the standard advanced workflow. The E-Onboarding feature simplifies the onboarding process by using the Dynamic ...

• On / Off Boarding | On Boarding a New Employee

  About New employees that join the organisation must be loaded onto payroll in the current processing period to receive payment. Employees can be uploaded in bulk or loaded individually. This article focuses on individual loading of employees. Edition ...

• How do I link a company to a group when creating it?

  This feature is available on all Deel Local Payroll powered by payspace editions To do so, enable the "is this company part of a group ?" company setting on the Company Details tab on the Add A New Company screen. Navigate > Config > + Company > ...