How do I add a once off component?

This feature is available on all PaySpace editions.

A Once Off component refers to a one-time payment or deduction that is added to an employee's payroll. Unlike Recurring components, a Once Off payroll component is a one-time payment or deduction that is added to an employee's payroll for a specific reason, such as a bonus, a severance payment, or a repayment of a loan. A once-off payroll component is typically not a regular part of an employee's compensation package and is only added to an employee's payroll once.

Once Off components need to be added on company level before they can be added on employee level.

Step 1: Allocate and add the once off component on the Payroll Components screen.

      Navigate > Configuration > Payroll > Payroll Config > Payroll Components

Note! The Payroll Components screen stores a library of payslip actions a company requires on employee level. When the company is created, a standard set of components will automatically reflect, including legislative components. You are able to make the necessary changes based on the company’s requirements.

Depending on the type of component being searched for when adding a new one, the system will specify whether it is a Once Off component in the "Payslip Actions" column.

      

      

Did You Know! The system offers components that can be used as both a Once Off and Recurring component.

Step 2: Once the required once off components have been created, they can be linked to an employee on their Edit payslip screen or collectively on the Bulk Actions screen.

      Option 1: The Edit Payslip screen - add the required component under the relevant payslip section.

            Navigate > Employee > Payroll Processing > Edit Payslip

      

      Option 2: The Bulk Action screen - This function allows employees to be linked to the specified component in bulk.

            Navigate > Bulk Actions

      

Important! Once Off components can only be inserted on the Edit Payslip screen. They will not appear on the component drop-down list on the Recurring Payroll Component screen.

        

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