General | Interfacing with ERS Biometrics

General | Interfacing with ERS Biometrics

Overview

ERS Bio provides a wide variety of biometric hardware to suit the varying industry requirements and working environments. Their cloud modules cater for basic attendance needs, through to advanced time and attendance, leave management, access control and job costing.

The ERS Biometrics Time and Attendance Module enables companies to manage their employee attendance, hours worked, overtime taken, leave submitted, etc. The module takes away many of the manual processes by seamlessly integrating directly into the payroll for easy exception management.

This article clarifies how to set-up the interface with the payroll.

Edition

The feature is available on all PaySpace Editions
Navigate > Config > Basic Settings > Company Settings > Basic Company Information

Details

Step 1: Add a Company Code

Select the Company Details tab.


Add a Company Code and select Update. The code can be alpha numeric.

      

Step 2: Add Component Codes to all Components that will be fed through from your ERS Bio System.

Navigate > Config > Payroll > Payroll Config > General Ledger Parameters > select  edit


Add the relevant Component Codes and select Save.

      

Step 3: Assign a User for Approvals by updating or creating a Security Role.

The user who needs to approve the timesheet input must be attached to a Security Role with a Role Code specified as ERS. The Role Code can be updated in an existing Security Role. Alternatively, a new Security Role can be created and assigned to the relevant user. If more than one user is attached to a Security Role, the Inbox entry will be assigned to all users in the role. Only one user needs to approve the Inbox entry.

Navigate > Config > Security > Security Roles > Add  a Security Role and name the role ERS.


Define the Security permissions of the role by accessing the Permissions tab.

      

Step 4: Once you have updated the payroll as explained above, provide ERS Bio with the following:
  1. The Company Code specified on the Basic Company Information Screen.
  2. The Component Codes specified per Component.
  3. The Security Role Code as ERS..
ERS Bio will specify on which day the file must be sent.

Once the interface has been created, the user/s linked to the ERS Security Role will receive an e-mail notification when the file is sent to the payroll. The user can then log onto the payroll and open the entry in their Inbox. An MS Excel Spreadsheet will be available for download to check the input. Thereafter the user can select a run from the list of current open runs and approve the batch for import.

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