Employee | The PDF Payslip

Employee | The PDF Payslip

Overview

After the payroll has been processed and reconciled, you need to generate PDF Payslips to distribute to the employees. 

Edition

This feature is available on Lite / Premier and Master editions.
Navigate > Employee > Payroll Processing > Edit Payslip
Navigate > Employee > Payroll Results > Payslips

Details

Example of a PDF Payslip

An individual payslip can be downloaded in PDF format from the Payslip Edit Screen by selecting the Download icon. The PDF Payslip will be obtainable from your Downloads Folder.

Adding the Company Logo
By default, the PaySpace Logo will reflect in the top right corner of the PDF Payslip. A company logo can be added on the Basic Company Information Screen to display in the top left corner of the PDF Payslip.

Hide/Show Payslip Items
You can choose to display or conceal selected header fields on the PDF Payslip, from the Hide/Show Payslip Items Screen.
Navigate > Config > Payroll > Payslip > Hide/Show Payslip Items
Keep in mind that some information is required on the PDF Payslip by legislation.

Adding a Global Payslip Message
You can add a general message to all employees on their PDF Payslips per pay run from the Payslip Message Screen.
Navigate > Config > Payroll > Payslip > Payslip Message
Adding an Individual Payslip Message
  1. An individual payslip message per pay run can be added to the PDF Payslip from the Payslip Edit Screen.
  2. Please note: Always process a global message before an individual message, since the same line on the PDF Payslip is used to reflect both types of messages.
  3. A global message will therefore default to an employee’s Payslip Comments Screen. You can then adjust the global message to include the individual message on the Payslip Comments Screen of the relevant employee.

    • Related Articles

    • How do I hide the Business Partner logo on the PDF payslip?

      This feature is available on all PaySpace editions. To hide the Business Partner's logo on the PDF payslip, enable the "Hide Business Partner Logo" option on the Hide/Show Payslip Items screen. Navigate > Configuration > Payroll > Payslip > Hide/Show ...

    • How do I hide the employee's birth date on the PDF payslip?

      This feature is available on all PaySpace editions. To hide the employee's birth date on the PDF payslip, enable the "Hide Birth Date" option on the Hide/Show Payslip Items screen. Navigate > Configuration > Payroll > Payslip > Hide/Show Payslip ...

    • How do I hide/show payslip items?

      This feature is available on all PaySpace editions. A number of payslip items can be hidden or shown on the pdf payslip. Navigate > Configuration > Payroll > Payslip > Hide/Show Payslip Items To hide a payslip item select the option to hide the item ...

    • How do I hide the payment date on the PDF payslip?

      This feature is available on all PaySpace editions. To hide the payment date in the employee particulars section below the fold line on the PDF payslip, enable the "Hide Payment Date" option on the Hide/Show Payslip Items screen. Navigate > ...

    • How do I ensure that the employee's grade is reflected on the PDF payslip?

      This applies to the Premier and Master payroll edition. Once an employee is linked to a grade on their Position screen, it will automatically reflect on their PDF Payslip. If an employees grade is not reflecting on their PDF payslip, ensure that the ...