Employee | The Basic Profile screen
Overview
Biographical information of the employee is recorded on the Basic Profile Screen. The screen comprises of five subdivisions:
Edition
This feature is available on Lite / Premier and Master editions.
Navigation Path
Navigate > Employee > Basic Information > Basic Profile
Details
The Basic Profile Screen comprises of five sections -
- Employee
- Personal
- Contact
- Addresses
- Exemptions and Other
Employee tab
Personal tab
Personal Information Validation
The employee information provided in the personal section, will be validated against the ID Number added on the Tax Profile Screen.
Remove Employee Photo
Once the employee is active on the system and an employee photo has been uploaded, the option to Remove the image will be available. You will be prompted to confirm the removal of the profile picture before it is removed.
Contact tab
Extension Number
If an extension number is captured on the employee’s basic profile screen, it will be displayed on the employee’s public profile screen.
Email address Validation
The new employee’s email address will be validated within 24 hours of being added. Emails will continue being sent to the email address until it is validated.
Email address Refresh
Once an email has been marked as Valid or Invalid a Refresh icon will appear. This will enable you to Refresh an e-mail that the admin user trusts to be correct, after a change has applied, to ensure the changed e-mail address forms part of nightly email validation process.
Addresses tab
Exemptions and Other tab
Mandatory fields are indicated with a red asterisk and a red tab on the mandatory field.
Related Articles
Where do I add an employee's Emergency Contact Details?
This feature is available on all PaySpace editions. Employees' emergency contact details can be inserted on the Emergency Contact Details sub section of the Contact Details section on their Basic Profile screen. Navigate > Employee > Basic ...What is the function of the "Foreign National" checkbox on the Basic Profile screen?
In South Africa, a Foreign National is a person who is not a naturalized citizen of the country in which they are living. The "Foreign National " checkbox has an impact on the Employment Equity reports only (The Nationality and Citizenship fields do ...What is the COIDA Reference Number on an employee's Basic Profile screen used for?
An employee COIDA Reference Number is a unique identification number that is assigned to an employee when a claim is made for compensation under the Compensation for Occupational Injuries and Diseases Act (COIDA) in South Africa. The number is used ...How do I correct e@syFile™ error: "Employee contact email (3125) invalid character in email address"?
If the number captured in the Email Address field under the Contact Details tab on the employee's Basic Profile screen, contains an invalid character, it will result in the "Employee contact email 3125, invalid character in email address"e@syFile™ ...How do I correct e@syFile™ error: "Employee contact email (3125) invalid character in email address"?
If the number captured in the Email Address field under the Contact Details tab on the employee's Basic Profile screen, contains an invalid character, it will result in the "Employee contact email 3125, invalid character in email address" e@syFile™ ...