Employee | Distributing PDF Payslips
Overview
- When Using Employee Self Service (ESS)
- Generating PDF Payslips from the Reports Screen
Edition
Navigation
Navigate > Employee > Payslips
Details
When Using Employee Self Service (ESS)
If employees are registered for Employee Self Service (ESS), you can activate an e-mail notification informing the employee that their PDF Payslip is available. The e-mail notification will provide a link to access ESS. This functionality is activated on the Basic Company Information Screen.
Navigate > Config > Basic Settings > Company Settings > Basic Company Information > General
The e-mail notification will automatically be sent on the Pay Date as displayed on the Run Management Screen.
Navigate > Payroll Cycle > Run Management
Important
By closing a pay run manually, the system will no longer send out payslip e-mail notifications on the pay date. The below setting would need to be enabled on the Run Management screen.
Navigate > Payroll Cycle > Run Management
Once the employee has logged onto ESS, they will be able to view their payslip record from the Payslip View Screen. The employee will also be able to download or e-mail the PDF Payslip to themselves.
Extract of the Employee Payslip View Screen
Generating PDF Payslips from the Reports Screen
If Employee Self Service (ESS) is not used, the Payslips Report from the Reports Screen can be used to generate PDF Payslips.
NextGen
Navigate > Reports > Reports > NextGen tab > Payroll > Payslips
Classic
Navigate > Reports > Reports > Classic tab > Payroll > Payslips
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