Employee | Distributing PDF Payslips

Employee | Distributing PDF Payslips

Overview

After the payroll has been processed and reconciled, you need to generate PDF Payslips to distribute to the employees. This Article covers 2 processes.
  1. When Using Employee Self Service (ESS)
  2. Generating PDF Payslips from the Reports Screen

Edition

 This feature is available on Lite / Premier and Master editions.
Navigate > Employee > Payslips

Details

When Using Employee Self Service (ESS)

If employees are registered for Employee Self Service (ESS), you can activate an e-mail notification informing the employee that their PDF Payslip is available. The e-mail notification will provide a link to access ESS. This functionality is activated on the Basic Company Information Screen.

Navigate > Config > Basic Settings > Company Settings > Basic Company Information > General


The e-mail notification will automatically be sent on the Pay Date as displayed on the Company Payslip Pay Date Screen.

Navigate > Payroll Cycle > Payslip Pay Dates


By closing a pay run manually, the system will no longer send out payslip e-mail notifications on the pay date.

An Example of an E-Mail Notification.


Once the employee has logged onto ESS, they will be able to view their payslip record from the Payslip View Screen. The employee will also be able to download or e-mail the PDF Payslip to themselves.

Extract of the Employee Payslip View Screen




A payslip of a Closed Run, can be e-mailed by the Company Level User from the Payslip View Screen by selecting the E-mail icon.

Generating PDF Payslips from the Reports Screen

If Employee Self Service (ESS) is not used, the Payslips Report from the Reports Screen can be used to generate PDF Payslips.

NextGen​
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Navigate > Reports > Reports > NextGen tab > Payroll > Payslips






Classic
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Navigate > Reports > Reports > Classic tab > Payroll > Payslips

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