The Company Workflow Setup Screen allows you to create rules for workflow items to move through a defined number of approval steps. Examples of workflow items are Claim Components, Employee Requests and Leave Applications. These workflow items need to be set-up before the workflow path can be created. Once the workflow path has been created, the workflow item is submitted via the Employee Self Service Portal.
Please note: Click on any image in the article to enlarge.
NextGen or Classic
The Classic version is the name given to the previous look and feel of the system. Important to note, both NextGen and Classic point to the same database. No data migration is therefore applicable.
This article covers Creating a Workflow Path for the
Classic version of the system.
An Example of the Classic Landing Page
The article that explains the same for the new and improved
NextGen version, is coming soon.
An Example of the NextGen Landing Page
This feature is available on Master.
Please note: Basic Workflow Functionality that limits you to a 1 Step Approver-Workflow for a Claim Item, is available on Premier.
Examples of Workflow Items submitted via a Workflow Path on ESS
Workflow paths can be created per Leave Type or Leave Scheme.
Workflow paths need to be configured for each Employee Request and Claim created.
The last step of a workflow path should always be Commit.
Should you want to apply Workflow Roles, the roles should be created before applying it in a workflow path. One option exists to access the Company Workflow Roles Screen.
Navigation: Company Menu>Configuration>Company Enumerations>Workflow Roles
Once the Workflow Role has been created it will have to be linked on the Employee Position Screen.
Based on Workflow Role, Region or Security Role
Should you select, for example, Region to base the workflow path on, it is advisable that a workflow path for every Region created on the payroll, is configured. The same principal applies when basing a workflow path on a Workflow – or Security Role.
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