Classic | Company Payslip Pay Dates
About
The Company Payslip Pay Dates are configured when the company is registered on the system. Based on the selections made during this process, the system will automatically create pay runs and indicate the start and end dates, a description, the run type and the pay day for every pay run. The pay runs can be viewed on the Company Payslip Pay Dates Screen.
Please note: Click on any image in the article to enlarge.
NextGen or Classic
The Classic version is the name given to the previous look and feel of the system. Important to note, both NextGen and Classic point to the same database. No data migration is therefore applicable.
This article covers Company Payslip Pay Dates for the Classic version of the system.
An Example of the Classic Landing Page
To access the article that explains the same for the new and improved NextGen version, please select this link: NextGen | Company Payslip Pay Dates
An Example of the NextGen Landing Page
Edition
This feature is available on Lite, Premier and Master.
Navigation Path
Option 1: Company Menu>Maintain PayCalendars and Frequencies>Payslip Pay Dates
Option 2: Company Screen>I want to…>Administer payslip paydates
Overview
Open -, Future – and Closed Runs
A pay run that has been automatically created based on the set-up that was done on Company Level, is referred to as a Main Run. Before processing payroll, you need to ensure that the Main Run is open for editing.
Edit a Pay Run
There are further settings which can be configured per pay run when editing a specific pay run. For any corrections, an Interim Run should be used. Select Edit to view further settings.
Important Comments
Opening a Closed Run
You will only be able to edit a Closed Run up until the seventh day of the following month. If you require to open a Closed Run thereafter, please contact the Support Centre for assistance.
Tip
You may want to close a pay run before the pay date once it has been finalised to ensure no figures change on the system. If employees should not access their payslips until the pay date, you can select disable payslip viewing access for ESS users for closed runs? If the option, send out payslips and reports on pay day, is also selected, the system will automatically send payslips, scheduled reports and provide access to employees to retrieve payslips on Employee Self Service (ESS) on the pay date. You therefore would not have to return to the Company Payslip Pay Date Screen to deselect the option to disable payslip viewing access for ESS users for closed runs?
Difference between a Main Run and an Interim Run
- A Main Run: Refers to a pay run that has been automatically created based on the set-up that was done when the frequency was created. The Main Run needs to be open for editing before payroll can be processed. A Main Run can never be deleted.
- An Interim Run: This type of run enables the user to create additional runs. An Interim Run can be used, for example, to pay an employee on a different pay date than the rest of company or to process a bonus pay run. It can also be used to process a correction for an employee after the Main Run has closed. A user can delete an Interim Run if no values have been posted to any employees’ Payslip Screens. There is no limit to the number of Interim Runs that can be created.
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