Can the system can be configured so that leave applications do not span over a financial year end?
Yes. A company's leave liability is usually inaccurate because the system is unable to split leave transactions over two runs.
A leave setting has been created to circumvent the system behaviour: "Do not allow annual leave applications that span across the company's financial year (specified on the basic company information screen). Two separate applications need to be created."
Navigate > Configuration > Human Resources > Leave Adminstraction > Leave Settings > Employee self service
For example, if an employee applies for leave from 25 January to 5 February, five days should be deducted from the January and February runs respectively. However, the system will deduct the entire ten days in one of the two periods depending on the company's setup. This is generally not a big issue during the year as it will balance out in the following month, however, it can be an issue when this happens over the financial year period as the finance team need to close off the books at the end of the year.
If the setting above is enabled and an employee applies for leave that spans across a financial year end, an error message will display when processing the leave application. Two separate applications should then be created.
Note! This is only applicable to the Annual leave scheme parameter.
Related Articles
How do I setup the system so that employees can select a leave type when submitting a leave application?
Enable the "Show option to select a specific bucket on the employee leave application screen" toggle button, under the Employee self service section on the Leave Settings screen, to allow employees to choose a leave type when submitting a leave ...How do I configure the system to prevent employees from editing the "days" field on the Leave Application screen?
Enable the "Make leave days read-only on leave application" checkbox, under the Employee self service section on the Leave Settings screen, to prevent employees from changing the calculated leave days when submitting a leave application. Navigate > ...How do I specify the number of days after which pending leave applications should be escalated to the approver?
If a leave application has not been actioned for the number of days specified, the employee’s direct manager (or the next approver in the leave workflow) will receive a notification to approve it. It will continue to escalate from one manager to ...If an employee applies for leave that is less than one day, how do I configure the system so that they can specify the time of day that they will be on leave?
To allow employees to specify whether they will be on leave in the day's first or second half, enable the "When applying for leave of less than 1 day, show an indicator for the employee to select whether the leave is taken in the morning or the ...How do I enable employees to select a specific bucket when applying for leave?
To allow employees to choose the leave bucket from which their leave will be deducted, use the "Show option to select a specific bucket on the employee leave application screen" toggle button under the Employee self service section on the Leave ...