Can payslips be automatically emailed to all employees?

This feature is available on all PaySpace editions.

To enable payslips to be automatically emailed to all employees, select the "will payslips be emailed to all employees?" option under the General Details tab on the Basic Company Information screen. 

      Navigate > Configuration > Basic Settings > Company Settings > Basic Company Information

      

Employees will receive an email stating that their payslip for that period is available and can be accessed by clicking on the link provided.

      

System Impact! When the run automatically closes the system will automatically send an email informing the employee that their payslip is available. The email will contain a link directing the employee to their Employee Self Service (ESS) profile. This will only work, if the employee has an active email address on their Employee Basic Profile screen and if the employee is registered for ESS.

      Navigate > Employee > Basic Information > Basic Profile > Contact Details

      

• Related Articles

• Employee | Distributing PDF Payslips

  Overview After the payroll has been processed and reconciled, you need to generate PDF Payslips to distribute to the employees. This Article covers 2 processes. When Using Employee Self Service (ESS) Generating PDF Payslips from the Reports Screen ...

• Can a new employee receive an automatic email notification to register for ESS once their active email address has been captured on their record?

  Yes. To do so, enable the "Automatically send ESS registration link to employees upon loading a new employee/email address for the first time" checkbox, under the Employee Setting section on the General Settings screen, before onboarding employees ...

• Why is the Notes payslip section not displayed on an employees' ESS Payslips screen or their PDF payslip?

  By default, the components listed under employees' Notes section are not displayed on their ESS Payslips screen or PDF payslip. To display the Notes payslip section accordingly, enable the " Show the note components on an employee's payslip" toggle ...

• General | Adding a New Company

  The system offers a predefined workflow path that guides users through the process of adding a new company. Step 1: To begin creating a new company, click on the "+ Company" button on the Company Search screen. This will open the Basic Company ...

• Can I email PDF payslips to employees in bulk?

  This applies to all PaySpace editions. No. Payslips can only be emailed to registered ESS users by clicking the "envelope" icon against the closed periods on the Edit Payslip screen. Navigate > Employee > Payroll Processing > Edit Payslip The ...