Classic | Adding a New Frequency

Classic | Adding a New Frequency

About

Frequencies refer to the pay cycles within a company e.g. monthly, bi-weekly or weekly. When a new company is added on the system, the frequencies are created. Thereafter, you can add more frequencies if necessary. If only one frequency is set-up on the system, the option to move between frequencies will not be available.

Please note: Click on any image in the article to enlarge.

NextGen or Classic

The Classic version is the name given to the previous look and feel of the system. Important to note, both NextGen and Classic point to the same database. No data migration is therefore applicable. 

This article covers Adding a New Frequency for the Classic version of the system.

An Example of the Classic Landing Page


The article that explains the same for the new and improved NextGen version, is coming soon.

An Example of the NextGen Landing Page


Edition

This feature is available on Lite, Premier and Master.

Option 1: Company Menu>Maintain Pay Calendars and Frequencies>Pay Frequencies
Option 2: Company Screen>I want to…>Administer frequencies

Overview

The system offers a pre-defined workflow path that guides you through the sequence of adding a new frequency. The Add New Frequency Workflow consists of the following screens:


Example



Important Comments

Possible Reasons for Creating New Frequencies
  1. Paying employees based on different pay cycles, will require you to add a new frequency.
  2. Should groups of employees be paid on different pay dates, it is advisable to create a new frequency.
  3. Should there be a group of people not getting paid on the payroll, but you want to load them for reporting or legislative reasons, a new frequency may be beneficial to exclude the group from monthly standard reports.
Important Considerations when Creating New Frequencies
  1. Company Payroll Components and General Ledger Entries are added per frequency.
  2. Besides the legislative reports, most standard reports are generated per frequency by default.
  3. Should an employee be transferred to another frequency, the record in the old frequency will be terminated and added as a new employee in the other frequency. This will result in separate tax certificates for the employee for each frequency.
  4. Before adding a new frequency, consider the advanced Organisation Structure including grades,regions and pay points as an alternative to group employees.
Tip
A new frequency can be deleted if no values have been posted to any employees’ Payslip Screens.
Company Pre-Registration - and Reminder Contact Details Screen
Since the Company Pre-Registration – and Reminder Contact Details Screen were completed when the company was registered on the system, the progress of the workflow on the left navigation pane will automatically indicate these screens as completed.


You may also be interested in



    • Related Articles

    • Classic | Adding a New Company

      About The system offers a pre-defined workflow path that guides you through the sequence of adding a new company. The Add New Company Generic Workflow consists of the following screens: Please note: Click on any image in the article to enlarge. ...
    • Classic | The Company Pay Frequency Screen

      About The Company Pay Frequency Screen stores all the qualifying fields of the frequency to create the Company Payslip Pay Dates. This is also the first screen in the workflow path when adding a new frequency. Please note: Click on any image in the ...
    • Classic | Adding an Individual Employee Record

      About New employees who join the company must be loaded onto the payroll in the current processing period to receive payment. Employees can be uploaded in bulk or loaded individually. This article focuses on adding an individual employee record. ...
    • Classic | Company Payslip Pay Dates

      About The Company Payslip Pay Dates are configured when the company is registered on the system. Based on the selections made during this process, the system will automatically create pay runs and indicate the start and end dates, a description, the ...
    • Classic | Uploading New Employees Using Bulk Entries-Functionality

      About New employees who join the company must be loaded onto the payroll in the current processing period to receive payment. Employees can be uploaded in bulk or loaded individually. This article focuses on uploading new employees using Bulk ...