Frequencies | Payroll Cycle
How do I configure the system to automatically close runs, "x" days before the Pay Date specified?
Insert the number of days that a run should be closed before its pay date is reached in the "Close runs this many days before pay date" field under the Payroll Settings section on the General Settings screen. Navigate > Config > Basic Settings > ...
How do I change existing run setups?
Changes to existing run setups cannot be done by customers. Complete the attached templates and forward to support@payspace.com for assistance. Changes to existing run setups will be billable. Quotes are subject to change depending on the number runs ...
How do I change run order numbers?
Changes to run order numbers cannot be done by customers. Complete the attached templates and forward to support@payspace.com for assistance.
How do I change run order numbers?
Can a frequency be deleted once it has been created? A frequency can only be deleted if it has not been linked to employees (dependencies). Navigate > Config > Payroll > Payroll Config > Pay Frequencies If the frequency cannot be deleted due to ...
When should an interim run be created?
An interim run also known as an additional run can be attached to your main run to process additional payments or to apply financial corrections to your employees. It should be created if your main run is closed and you have finalised your ...
How do I create an interim run and payslip?
Step 1: Create an interim run by selecting the "If you would like to create an interim run click here" hyperlink on the Payslip Pay Dates screen. Navigate > Payroll Cycle > Payslip Pay Dates If the system prevents you from creating an interim ...
How do I open a closed run?
Closed runs can be opened on the Payslip Pay Dates screen. Navigate > Payroll Cycle > Payslip Pay Dates > Closed Runs Change the status of the run from "closed" to "open". Closed runs must be opened sequentially and closed sequentially. Example : ...
How do I create a new frequency?
A new frequency (Fortnightly, Monthly or Weekly) can be created on the Pay Frequencies screen by clicking on the "Add Frequency" dropdown button and selecting the type of frequency required. Navigate > Configuration > Payroll > Payroll Config > Pay ...
How do I change the pay date of a frequency for all future runs?
Changing the pay date of future runs requires changing the company's current run setup. This may be a billable exercise. Complete and send the attached form to support@payspace.com to facilitate the change.
Can I create backdated and/or future dated runs when creating a frequency?
Runs will be created from the start date specified when creating a new frequency. Once the frequency has been configured, the company may require backdated and/or future runs to be created. Due to the sensitive nature of the Pay Frequencies screen, ...
Can a main run be deleted?
No. A Main Run can never be deleted.
Where can I download a spreadsheet that lists all run errors?
To download a spreadsheet that lists run errors per frequency, click on the red icon with an exclamation mark on the top right corner of the title bar, and select the "Download" button at the bottom of the window.
Why am I unable to open a selected individual run in PaySpace?
Runs have to opened and closed sequentially. For instance, the October- 2022 has to be reopened, but the last closed run is December - 2022, and the request is to open October 2021 run. You will have to edit and change each run's status to "Open" ...
How do I close an open run?
Open runs can be closed by editing it and changing its status from "Open" to "Closed". Navigate > Payroll Cycle > Payslip Pay Dates > Open Runs
How can employees view payslips on ESS in an open run?
By default, employees are only able to view payslips on ESS in closed runs. When the "enable payslips to be viewed for an open status:" option is selected, it allows employees to view their payslips on ESS in an open run. Navigate > Payroll Cycle > ...
How do I change the pay date for the current open run?
Edit the current open run and specify the correct pay date. Navigate > Payroll Cycle > Payslip Pay Dates > Open Run
What is the difference between a Main and an Interim run?
A Main Run is a pay run that has been automatically created based on the setup that was done when the frequency was created. It needs to be open for editing before payroll can be processed. A Main Run can never be deleted. An Interim Run is a type of ...
How do I delete an interim run?
An interim run can only be deleted if no financial data was linked to it. Note! An interim cannot be deleted if an interim payslip was deleted, as the system recognises it as historical data. Navigate > Payroll Cycle > Payslip Pay Dates > Open Runs
How do I close a pay run, and until when can I do it?
To close a run, click on "Edit" next to the applicable run and change the Status to "Closed" and select "Save". Runs can be closed at any time. Navigate > Payroll Cycle > Payslip Pay Dates > Closed Runs
How is a tax period determined?
A tax period is determined by identifying the pay date selected for a specific run and comparing it to the date range it falls within on the fixed pay calendar. The pay date can be viewed on the company Payslip Pay Dates screen. Navigate > Payroll ...
Frequencies & Pay Dates | Creating an Interim Run
Overview Interim runs enable you to create additional runs within the same processing period. Interim runs are created from the Company Payslip Pay Dates Screen. Edition This feature is available on all PaySpace Editions. Navigation Navigate > ...
Where can I find the Payroll Tax Charts for Fixed Pay Calendars?
Payroll charts show the breakdown of pay periods depending on how often you choose to pay employees. How often employers choose to pay their employees is normally broken down into pay periods within a tax year. The tax year runs from the 6th April ...
Can a pay date fall on a bank holiday in the UK?
Pay dates are not allowed to fall on bank holidays in the UK. If a user edits a pay date to fall on a bank holiday, the following run validation error will appear: “The pay date cannot be on a bank holiday”. Navigate > Payroll Cycle > Payslip Pay ...
Can pay dates fall on a weekend in the UK?
Pay dates can be specified to fall on weekends in the UK by enabling the Allow paydays to fall on a weekend field on the Company Pay Frequencies screen. Navigate > Configuration > Payroll > Payroll Config > Pay Frequencies
How do I resolve the following validation error: “The pay date cannot be before YYYY/MM/DD or after YYYY/MM/DD”.
When a user edits the pay date for a run and it falls outside the date range of the fixed pay calendar, the following run validation error message will appear: “The pay date cannot be before YYYY/MM/DD or after YYYY/MM/DD”. Navigate > Payroll Cycle > ...
Payroll Cycle | Fixed Pay Calendars
His Majesty’s Revenue and Customs (HMRC) utilises a tax calendar to organize payroll dates into defined tax weeks and months. This calendar remains consistent from year to year. The designation of tax weeks/months is determined by the actual pay date ...