South African Legislation & Taxation
How do I upload a signature to display on the UI-19 form?
An image of the UIF signature can be uploaded under the Statutory Fields tab on the Basic Company Information screen, which will reflect when a UI-19 is generated. Navigate > Configuration > Basic Settings > Company Settings > Basic Company ...
Which tax status should be used for independent contractors who are taxed via a directive?
Select the tax status: Independent Contractor (Directive) and insert the information on the fields that appear on the affected employee's Tax Profile screen. Navigate > Employee > Basic Information > Tax Profile > Tax Note! Independent Contractors ...
2023/2024 Tax Tables
The tax tables for the 2023/2024 tax year (1 March 2023 to 28 February 2024) is detailed the following guide: Comprehensive Guide Affecting the Payroll
How do I resubmit the UIF Declaration File to the Department of Labour?
The UIF Declaration File can be resent to the Department of Labour by clicking on the "Regenerate File" link on the Classic Reports screen. Navigate > Reports > Reports > Reports (Classic) Legislative > UIF Declaration File Note! By default, Payspace ...
What are the system implications of reinstating an employee starting a new tax record?
When an employee is reinstated starting a new record, the system will create a new record on the History grid on the Tax Profile screen. Navigate > Employee > Basic Information > Tax Profile A new set of Year To Date figures will be captured from the ...
How do I download the uFiling Bulk Upload File report?
The uFiling Bulk Upload File report can be downloaded under the Legislative section on the Classic Reports screen. Navigate > Reports > Reports > Reports (Classic) > Legislative
How do I classify an employee record as an "Independent Contactor"?
An Independent Contractor is a natural person, business, or corporation that provides goods or services to another entity under terms specified in a contract or within a verbal agreement; and is taxed the same as standard employment using the ...
Can I submit the UIF Declaration File to the Department of Labour via PaySpace?
Yes. PaySpace automatically generates the UIF Declaration File on the 7th of each month and sends the file to the Department of Labour on the company's behalf. Related FAQ How do I generate & submit the UIF Declaration File?
Why did the Department of Labour reject my UIF registration number?
The Department of Labour may have rejected a UIF Declaration file because the incorrect UIF registration number was captured on the system. Navigate > Configuration > Basic Settings > Company Settings > Basic Company Information > Statutory Fields > ...
Can an EMP201 with a draft watermark be submitted to SARS?
It is advised against submitting your payments to SARS with an EMP201 with a "DRAFT" watermark, as financial data may change due to recalculations in the open run, which will result in inaccurate payments being made to SARS. Related FAQ How do I ...
How do I investigate UIF errors identified by the Department of Labour?
The Department of Labour will send an email notification if any warnings and/or errors were identified on the submitted UIF Declaration File. To investigate the errors, first view the error codes (four-digit number beginning with 8) reflected on the ...
Does the system provide a breakdown of an employee's Tax Calculation?
Yes. PaySpace provides a Tax Calculation Breakdown for each payslip for South African entities, which can now be downloaded in PDF format. Navigate > Employee > Payroll Processing > Edit Payslip > Other Actions > View > Tax Breakdown Related FAQ How ...
Can the company's stamp be added on the system generated UI-19s?
No. The company's stamp cannot be uploaded to the system so it is displayed on UI-19 reports. As it is a custom file according to Legislative requirements and the Department Of Labour has not stipulated this as a requirement.
How can I verify that the Tax amount shown on my Payslip has been calculated correctly?
This feature is available on all PaySpace editions South Africa's preferred method for calculating PAYE liability is the Average/Cumulative Tax Method, which is based on Year-To-Date (YTD) earnings. To confirm that the tax paid on a payslip is ...
Where can an employee’s tax directive number be viewed?
The purpose of a tax directive is to enable SARS to instruct an Employer, how to deduct employees' tax from certain lump sums to a taxpayer or member. An employee's directive number can be viewed on the "Other Actions" button in the top right hand ...
Can the "Tax Ref. Number" field on the Tax Profile screen be made a mandatory field?
Yes. To make the Tax Reference Number field a mandatory field on the Tax Profile screen, enable the "Make employee tax reference number mandatory on the employee tax status screen." checkbox under the Employee required field options section on the ...
Where do I add an employee's Lump Sum (tax) Directive?
This feature is available on all PaySpace editions. The purpose of a tax directive is to enable SARS to instruct an employer on how to deduct employees' tax from certain lump sums to a taxpayer or member. An employee's directive can be added by ...
How do I generate & submit the UIF Declaration File?
This feature is available on all PaySpace editions By default, PaySpace automatically sends a company's UIF Declaration File to the Department of Labour on the 7th of each month provided the UIF reference number is correctly captured on the Statutory ...
How is the Skills Development Levy (SDL) exemption reason configured?
The Skills Development Levy (SDL) exemption is configured on company and employee level. Company level: If a company is exempt from contributing to SDL, select the applicable exemption reason on the Statutory Fields tab on the Basic Company ...