Reports
Which report can be generated that will list employees' assets?
This report is available on the Premier and Master payroll edition. To view a list of the assets captured against each employee, generate the Asset Register report under the HR section on the Classic Reports screen, Navigate > Reports > Reports > ...
Which report can be generated that lists employee packages?
This report is available on all PaySpace editions. A list of employees' historical or current packages can be analysed on the Pay Rates Report. Navigate > Reports > Reports > Nextgen > Payroll Related FAQ Which report can be generated that display ...
Which report can be generated that will display the payroll data for companies within a group?
This report is available on all PaySpace editions. Employees' month to date components figures can be reconciled across selected companies within a group on the Consolidated Payroll Reconciliation Report. Navigate > Reports > Reports > Nextgen > ...
Why is financial data duplicated on reports?
This applies to all PaySpace editions. Financial data may be duplicating on reports because the affected employee/s have duplicate tax records on their Tax Profile screen. Delete the duplicate tax profile with the same date as the current tax profile ...
Why do the figures on the EMP201 not match those displayed on the Payroll Reconciliation Report?
This applies to all PaySpace editions. The reports may not balance back to one another, because the Payroll Reconciliation Report may have been generated prior to the run being closed, whereas the EMP201 was generated after the run was closed.
Why is the Component Posted Units report returning blank or excluding certain employees?
This applies to the Premier and Master payroll edition. The Component Posted Units report will return blank or exclude certain employees, if hours are directly captured on the Edit Payslip screen. The system will not register the employee records as ...
Which report can be generated that will reflect employees' Leave Adjustments?
This report is available on all PaySpace editions. Generate the Leave Balances report to display all employees' Leave Adjustments. Navigate > Reports > Reports > Nextgen > Leave Note! The Leave Transactions report, by system design, only displays ...
What reports are stored in the "View your list of archived reports" link on the Classic Reports screen?
This feature is available on all PaySpace editions. To access the original report, that was emailed to you, from the Classic Reports screen, click on the "View your list of archived reports" link. Navigate > Reports > Reports > Classic
What does the Custom Payslips feature allow me to do?
This feature is available on the Master payroll edition. The custom payslip feature allows you to: • Add/remove any fields to the payslip that are available in the exposed API’s • Change the layout of the payslip by moving fields and sections to your ...
Is the Project Costing Analysis report available on the NextGen Reports screen?
This report is available on the Premier and Master payroll edition. The Project Costing Analysis report has not been migrated to the NextGen Reports screen. The report can be generated from the Costing section of the Classic Reports screen. Navigate ...
Can all reports be scheduled?
This applies to all PaySpace editions. No. Not all reports on the Classic tab can be scheduled. Navigate > Reports > Reports > Classic Note! The scheduled reports feature is only available on the Classic Reports screen and are configured per user ...
On which payroll edition of PaySpace should I be on to use the Custom Payslips feature?
To make use of the Custom Payslips feature, a company must be on the Master payroll edition. Related FAQ: What does the Custom Payslips feature allow me to do?
When will a user's Scheduled Reports be emailed to them?
This feature is available on all PaySpace editions. The user will receive their scheduled reports via email when the current run is closed on its payment date, which will be zipped, and password protected. Navigate > Payroll Cycle > Payslip Pay Dates ...
Why do I receive an Unpredictable Error on the Salary Payment Files screen?
This applies to all PaySpace editions. To clear the error, ensure that the run for which the Salary Payment File is going to be generated is closed (e.g. March) and that the next period's run is open. Navigate > Payroll Cycle > Payslip Pay Dates > ...
Why does the EMP201 not balance with the totals displayed on the Payroll Reconciliation report?
This applies to all PaySpace editions. The EMP201 may not balance with the totals reflected on the Payroll Reconciliation report, because it may have been generated prior to the run being closed. While the EMP201 was generated after the run was ...
Why are leave adjustments not displayed on the Leave Transactions report?
These reports are available on all PaySpace editions. The Leave Transactions report has been designed to only display the statuses of leave applications. Leave adjustments are not recognised as leave transactions. Leave adjustments are displayed on ...
Why are certain employees excluded from the Salary Payment file?
This applies to all PaySpace editions. Three reasons may result in certain employees being excluded from the Salary Payment file. 1. The "Net pay for this payslip has already been paid" option has been enabled. This checkbox is used when an employee ...
Which report can I generate that will display employees' forfeited leave balances?
This report is available on all PaySpace editions. To view employees' forfeited leave balances, generate the Leave Balances report. Navigate > Reports > Reports > Nextgen > Leave
Why are certain employees excluded from the Leave Balances report?
This applies to all PaySpace editions. An employee’s leave accrual and balance calculates when a payslip record is generated. Therefore, if employees do not have payslips for the period the Leave Balances report is being generated, they will be ...
What is the function of the Claims Batch Audit screen?
This feature is available on the Premier and Master payroll edition. The Claims Batch Audit screen can be used to extract information regarding claims submitted. Navigate > Reports > Claims Batch Audit Related FAQ Which report can be generated that ...
Which report can be generated that will list the employee's linked to the Group Life schemes configured?
This report is available on all PaySpace editions. Generate the Group Life Report to view a list of the employees linked to the Group Life schemes configured on company level. Navigate > Reports > Reports > Classic > Payroll
Which report can be generated that will display a list of all user login attempts?
This report is available on the Premier and Master payroll edition. Generate the User Login Audit report to view a list of all successful and unsuccessful user login attempts. Navigate > Reports > Reports > Classic > HR
Which report can be downloaded which will list employee savings deductions?
This report is available on all PaySpace editions. Generate the Savings Report to view a list of the Savings component details linked to employees. Navigate > Reports > Reports > Nextgen > Payroll
Which report can be configured that will report on specific employee information?
This report is available on all PaySpace editions. The Dynamic Employee Details report can be configured according to the employee fields chosen by the user. Navigate > Reports > Reports > Nextgen > HR
Can I view previously downloaded reports?
This feature is available on all PaySpace editions. Access the History tab on the Reports screen to view your previously downloaded reports. Report history is stored on PaySpace for up to 8 days. Navigate > Reports > Reports > History Note! The ...
How do I share report templates on Cloud Analytics?
This feature is available on the Premier and Master payroll edition. Cloud Analytics allows for custom-built reports to be shared with other licensed users in the company. The below navigation and steps can be followed to share a report with another ...
How do I export a terminated employee's certificate of service?
This report is available on the Premier and Master payroll edition. A terminated employee's certificate of service (UI 23) can be downloaded from the Legislative report category under the Classic reports screen. Navigate > Reports > Reports > Classic ...
Which report can be generated that list reimbursive claims for a certain period?
This report is available on the Premier and Master payroll edition. To display a list of employee reimbursive claims for a certain period, generate the Reimbursive Claims Billing report under the Payroll reports category under the Classic tab. ...
Which report can be generated that will display the company level users who changed employee banking details?
This report is available on all PaySpace editions. Configure and generate the Audit Trail report, specifically for the Banking Details screen, to view which company level users have made changes to employee banking details. Navigate > Reports > ...
How do I access the Cloud Analytics module?
This feature is available on the Premier and Master payroll edition. Cloud Analytics is an additional PaySpace module and requires a license. Once a license has been granted, the user will receive the relevant login details. Contact ...
Where on the system does column D on the UI-19 reference a terminated employee's total remuneration?
This applies to all PaySpace editions. The total remuneration (column D) on a terminated employee's UI-19 references the Gross Remuneration linked to tax code 3699 for the respective termination month, as displayed on their Tax Certificates / ...
How do I remove the draft watermark on an EMP201?
This applies to all PaySpace editions. The 'DRAFT' watermark on the EMP201 indicates that it was generated while the run/period for which it was generated is still in an "Open" status. To remove the "DRAFT" watermark from the EMP201, edit and change ...
Which report can be generated that will systematically contain employees' non-financial data?
This report is available on all PaySpace editions. Employees' non-financial data can be analysed on the Dynamic Employee Details Report. Navigate > Reports > Reports > Nextgen > Human Resources Note! Make use of the Additional Fields on the report ...
Which report can be generated that will systematically contain employees' financial data (including Year To Date figures) over a specified period?
This report is available on all PaySpace editions. Employees' financial data can be analysed on the Component Variance Report. Important! This report can only be generated for a period of thirteen months at a time. The system will provide a clear ...
Why are the figures on the Component Variance report doubled?
This applies to all PaySpace editions. The figures on the Component Variance report may double if the Organisation Unit and the company name for which you generate the report are selected as a filter. To resolve the issue, ensure that you select ...
Which report will display leave paid out?
This report is available on all PaySpace editions. Leave paid out can be extracted from the Payroll Reconciliation Report. Navigate > Reports > Reports > Nextgen > Payroll
Can PDF Payslips be downloaded in bulk?
This report is available on all PaySpace editions. Yes. PDF Payslips can be downloaded in bulk when generating the Payslips Report. Navigate > Reports > Reports > Nextgen > Payroll
Can payslips be automatically emailed to all employees?
This feature is available on all PaySpace editions. To enable payslips to be automatically emailed to all employees, select the "will payslips be emailed to all employees?" option under the General Details tab on the Basic Company Information screen. ...
Will data captured on an interim run/s be included with the main run when a report is generated based on Runs for the specified period?
This applies to all PaySpace editions. Ensure that the interim run/s are linked to the correct main run when it is created, so that all data captured will be detailed in the report generated. Navigate > Payroll Cycle > Payslip Pay Dates
How do I configure and extract the Third Party Payments file?
This feature is available on Premier and Master editions The Third Party Payment File has to first be configured before it can be extracted. Step 1: Configure the Third Party Payment Components. Navigate > Config > Financial > Financial > Third Party ...
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