Reports
Where can I download the Disciplinary report?
This report is available on the Premier and Master payroll edition. The Disciplinary report provides a list of employee disciplinary records. Navigate > Reports > Reports > Classic > HR
Which report can be downloaded to view the overtime hours that were captured via the Bulk Actions screen?
These reports are available on the Premier and Master payroll edition. The Component Costing Hours and/or Component Posted Units reports can be generated to view the Overtime hours that were captured via the Bulk Actions screen. Component Posted ...
How do I create a custom salary payment file?
This feature is available on all PaySpace editions. A custom salary payment file will need to be created for you and is a billable service. Contact the Professional Services department at consulting@payspace.com for further assistance.
Can I download a Consolidated Payroll Reconciliation report for a twelve-month period instead of having to consolidate all the monthly reports?
This report is available on all PaySpace editions. No. PaySpace does not have the option to generate the Consolidated Payroll Reconciliation report for a twelve-month period at this time. Navigate > Reports > Reports > Nextgen > Payroll Related ...
Which report can be downloaded that will display a company's employee head count?
This report is available on the Premier and Master payroll edition. The Employee Listing report provides a listing of employees within a company. Navigate > Reports > Reports > Nextgen > Human Resources Note! To include the history of employees' ...
Where can I download the Audit Trail report?
This report is available on all PaySpace editions. The Audit Trail Report provides an audit trail for selected user profiles and screens. By default, it will only generate information the for the user currently logged in to the system. Navigate > ...
How do I schedule a report?
This feature is available on all PaySpace editions A report with a customer's defined parameters can be saved (scheduled) for future use. A unique name can be specified to identify the report. Navigate > Reports > Reports > Classic Step 1: Select the ...
I need an Annual Financial Report, which report can I download?
This report is available on all PaySpace editions The Component Variance report can be downloaded as a 12-month report. Navigate > Reports > Reports > Nextgen > Payroll This report can be generated for a period of thirteen months at a time. The ...
Which report can be used to check if there are any leave applications waiting for approval without going into each employee’s profile?
This report is available on all PaySpace editions. Make use of the Leave Transactions report to check if there are any leave applications waiting for approval. Navigate > Reports > Reports > Nextgen > Leave
Why am I unable to download the Salary Payment file for a specific run?
This feature is available on all PaySpace editions The run needs to be in a "Closed " status in order to download the Salary Payment file. Navigate > Payroll Cycle > Payslip Pay Dates Retrieve the Salary Payment file for the month. Navigate > Reports ...
Where can I generate the UIF Salary Schedule report?
This report is available on all PaySpace editions. The Salary Schedule report can be generated when requested by the UIF department to verify or update an employee's historical information. Navigate > Reports > Reports > Nextgen > Legislative
Where can I download the Pension and Provident Fund report?
This report is available on all PaySpace editions. The Pension & Provident report provides a listing of the employees' Pension/Provident contributions for a chosen period. Navigate > Reports > Reports > Classic > Payroll
Where can I download the Medical Aid report?
This report is available on all PaySpace editions. The Medical report provides a listing of the employees' Medical contributions for a chosen period. Navigate > Reports > Reports > Classic > Payroll
Where can I download the Leave Provision report?
This report is available on the Premier and Master payroll edition. The Leave Provision Balancing report provides a listing of values for leave provision components versus the value of the leave balance in order to identify exceptions. Navigate > ...
Where can I download the Loans report?
This report is available on all PaySpace editions. The outstanding balances of employee's loan deductions can monitored using the Loans Report. Navigate > Reports > Reports > Nextgen > Payroll
Which report can be generated to view employees' employment history?
This report is available on all PaySpace editions. Employees' employment history can be reported on using the New Engagements and Terminations report. Navigate > Reports > Reports > Nextgen > Human Resources
How do I create a customised report?
This feature is available on the Master edition Understanding the process of creating a custom report is vital to creating your first report. Tip Agency logos can be added to custom reports and payslips. A custom control named 'Picture Box' is ...
Which report can be generated that will list the employees excluded from COIDA?
This report is available on all PaySpace editions. The Dynamic Employee Details report can be generated to view employees who are excluded from COIDA. Navigate > Reports > Reports > Nextgen> Human Resources Configure the Dynamic Employee Details ...
Which report can be generated that display employee pay rate increases?
This report is available on all PaySpace editions. The Pay Rates Report can be downloaded to view employees' pay rate details as well as the employee increases. Navigate > Reports > Reports > Nextgen > Payroll To view the history of the employees' ...
South Africa: Is there a way to exclude specific employees from the UIF Declaration File on PaySpace?
This feature is available on all PaySpace editions. Yes. The user can exclude an employee from the UIF Declaration File by enabling the Exclude From UIF submission File tick box on the Exemptions and Other tab. Navigate > Employee > Basic Information ...
South Africa: What is the 'Statutory Employment Date Override' field used for on the Tax Profile screen?
This feature is available on all PaySpace editions. This field can be used when the default "Group Join Date" is not the required "Employment Start Date" for UIF purposes (e.g. for the UIF Declaration File). If the statutory employment date override ...
Are reports emailed to the respective users when they are downloaded?
This feature is available on all PaySpace editions. Previously, when a user downloaded a report, a notification was displayed with a link to download the report (toast notification). The same link was also sent via email. Now, if a user is active on ...
Can I edit previous versions of saved Custom Payslip designs?
This feature is available on the Master payroll edition. Users can edit previous versions of their saved Custom Payslip designs. Navigate > Reports > Reports > Nextgen > Payroll > Custom Payslips Click on the ellipsis along side the favorites icon ...
Which report can be generated that will list employees' positions?
This report is available on all PaySpace editions. The Dynamic Employee Details report can be extracted using the additional report field: "Position", along with required columns such as the employee's first name, last name, employee number, etc. ...
Can custom payslips be downloaded in different formats?
This feature is available on the Master payroll edition. Yes. The Custom Payslips report has been enhanced with a new icon, that allows users to email the report with the different formats as per the download. Navigate > Reports > Reports > Nextgen > ...
Can custom payslips be created for employees that do not have email addresses?
This feature is available on the Master payroll edition. A new parameter labelled "Exclude emps with email addresses" has been added to the Custom Payslip Report. When the "Yes" option is selected, then the payslips that are included are limited to ...
Is there an employee limit to reports created in Report Writer?
This feature is available on the Master payroll edition. The Report Writer tool was created to extract only information from the applicable tables selected within the report.
When a user selects the necessary tables to be used within a report but forgot to select a necessary table, will the user be able to create the report?
This feature is available on the Master payroll edition. A warning has been added to warn users before they save the selected tables to be used. The user will need to select the missing table before they will be allowed to save. This will allow them ...
Can custom fields be added in a report created within Report Writer?
This feature is available on the Master payroll edition. Yes. If the custom fields are available in the data tables, it can be used within the reports created.
Can a user copy reports from the Report Writer between companies?
This feature is available on the Master payroll edition. When a report is created you have the option to create a report for the Company Group. If this option is selected the report will be available for all companies within the group. Similarly, ...
Is the data in Report Writer tool real time or scheduled?
This feature is available on the Master payroll edition. The Report Writer module pulls information from the API’s. The data displayed is real time information from the system. Related FAQ: What data is available in the Report Writer tool?
Are users allowed to copy and edit an existing standard report to the Report Writer tool?
No. They are two different reporting tools. The report writing team in the Development department will slowly start releasing new CANNED (Standard) reports with DevExpress. Once the CANNED reports are converted to DevExpress, users will then be able ...
What data is available in the Report Writer tool?
This feature is available on the Master payroll edition. The report writer reads directly from our current API tables. This means that all screens that have an API endpoint can be reported on in Report writer. As these screens are converted to ...
Which payroll edition of PaySpace should I be on to use the Report Writer module?
The Report Writer module is only available on the Master edition. There is no additional cost to use the report writer module. To upgrade to the Master edition, email sales@payspace.com. Should a customer, on the Premier payroll edition, require a ...
Reports | The differences between the reporting options available on PaySpace
This article summarises the differences between the reporting options available on PaySpace and when you would use each respective option. Reporting Toolset Usage Strength Weakness System Reports Pre-defined reports in terms of layout with various ...
Why is the Audit Trail Report blank?
This applies to all PaySpace editions. The Audit Trail Report provides an audit trail for selected user profiles and screens. By default, it will only generate information the for the user currently logged in to the system. Enable the "do you wish to ...
How do I configure and generate the MIBFA report?
This feature is available on the Premier and Master payroll edition. To generate the MIBFA report in CSV format, use the Component File Extract report. The Company MIBFA Config screen needs to be configured prior to extracting the report. Step 1: ...
Why are the Pension and Provident employee and employer contribution amounts doubling on the Pension & Provident report?
This applies to all PaySpace editions. Validate the respective Pension and Provident Fund Setup screen. The amount may be a result of duplicated pension and provident funds. Navigate > Configuration > Payroll > Administer Payroll Funds > Pension and ...
Can I create a customised report on the system?
This feature is available on the Master payroll edition. Yes. PaySpace has developed custom report writer module which allows users to build and design their own reports using data from your payroll/HR modules. Navigate > Reports > Reports > Nextgen ...
Can I download PDF payslips in bulk?
This feature is available on all PaySpace editions. PDF payslips can be downloaded in bulk per frequency using the Payslips report. Navigate > Reports > Reports > Nextgen > Payroll
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