Leave
Why is a reinstated employee's leave balance incorrect?
This applies to all PaySpace editions. Since the employee has been reinstated, it is the company level user's responsibility to create leave adjustments to clear out previous or correct current balances. The system works on a premise where it ...
How do I cancel a leave application that is in workflow?
This feature is available on all PaySpace editions To cancel a leave application in workflow, select the Cancel icon against the applicable leave application on the history grid. Navigate > Employee > Leave > Leave Application Important Cancelling an ...
How do I deactivate an existing leave parameter setup?
This feature is available on all PaySpace editions. To deactivate an existing leave parameter, you can edit it and set a "stop date" in the Advanced Options section. Navigate > Configuration > Human Resources > Leave Administration > Leave Scheme ...
How do I set up half-day leave applications?
This feature is available on the Premier and Master payroll edition. To set up half-day leave applications, you can edit the relevant leave parameter and enter 0.5 in the "disallow applications that have a value less than" field under the Advanced ...
How do I configure a leave type so that it forfeits in a specific month?
This feature is available on all PaySpace editions. A leave type can be configured so that it forfeits in a specific month when editing it on the Leave Scheme Parameters screen. Navigate > Configuration > Human Resources > Leave Administration > ...
How can the system be configured so that future dated leave applications will be reduced from the current period's leave balance?
This feature is available on all PaySpace editions To have future dated leave applications reduced from the current period's leave balance, enable the "Force employee's leave balance to reduce in current period rather than start date period" checkbox ...
Why is an employee’s leave balance not reflected but is linked to a leave scheme?
This applies for all PaySpace editions. Leave will not accrue and reflect on the Leave Balances screen if the affected employee does not have a payslip for the current period (e.g. July). Navigate > Employee > Payroll Processing > Edit Payslip ...
Can the leave rules be bypassed when submitting leave applications?
This feature is available on all PaySpace editions. Two checkboxes can be activated on the employee's Leave Application screen to bypass the leave rules. Navigate > Employee > Leave > Application Skip leave balance validations – this will skip all ...
How to determine why an employee's leave balance is incorrect?
This feature is available on all PaySpace editions Use the following steps to determine why an employee's leave balance is incorrect: Step 1: Confirm to which Leave Scheme the affected employee has been linked. Navigate > Employee > Leave > Setup ...
Why do the leave buckets not appear on the employee's Leave Application screen?
This feature is available on all PaySpace editions. In order for leave buckets to show on the employee's Leave Application screen, the "show option to select a specific bucket on the employee leave application screen" setting should be enabled on ...
How do I configure the system so that unpaid leave will automatically pull through to an employee's payslip?
This feature is available on all PaySpace editions Make use of the following steps to configure the Unpaid Time component so that it automatically reflects on the payslip when employees submit an Unpaid Leave application. Step 1: Create the Unpaid ...
Why doesn't the leave balance increase after a leave payout has been cancelled?
This applies to all PaySpace editions. The system does not regard editing the Leave Pay component's value to zero as a cancellation and will therefore not adjust the leave balance accordingly. The component has to be deleted in order to increase the ...
Why would an employee's leave accrual suddenly disappear?
This applies to the Premier and Master payroll edition. To determine why an employee's leave accrual disappeared, the Leave Scheme Parameters screen will have to be reviewed. If multiple leave schemes have been configured, verify if any of them are ...
Where can an employee's leave type's expiration date be viewed?
This feature is available on all PaySpace editions. The expiration dates of an employee's different leave types can be viewed by expanding the specific leave type on their Leave Balances screen. Navigate > Employee > Leave > Balances
How do I base the BCEA value on the Basic Pay component's value instead of the pay rate when calculating the leave liability value?
· This feature is available on the Premier and Master payroll edition. By default, the system will apply the Package as processed on the Pay Rate Details screen minus the in-package contributions, and not the Basic Pay, to calculate BCEA ...
How do I create additional leave types?
This feature is available on all PaySpace editions Additional leave types can be configured on the Leave Scheme Parameters screen according to the company leave policy. Navigate > Config > Human Resources > Leave Administration > Leave Scheme ...
How do I access an employee's leave calendar?
This feature is available on all PaySpace editions. An employee's leave calendar can be accessed on the Calendar screen under the Leave section on their employee profile. Navigate > Employee > Leave > Calendar
How can an employee apply for leave?
Employees can submit leave applications by accessing the Leave Application screen under the Leave section in the Employee Self Service (ESS) portal. To do so, they simply need to select the type of leave they require and provide the necessary ...
How do I link an employee to a leave scheme?
This feature is available on all PaySpace editions An employee can be linked to a leave scheme on the Leave Setup screen. Select the "+ " button and choose the relevant scheme to which the employee must be linked. Navigate > Employee > Leave > Setup ...
How do I view employees' leave balances?
This feature is available on all PaySpace editions. The Leave Balances screen stores an employee's leave balance per leave type. Each leave type section can be expanded to view its balance and other related information. Important! An employee's leave ...
Can employees be notified when their annual leave is due to forfeit on ESS?
This feature is available on all PaySpace editions. Yes. By default, the system will send a reminder email every 10 days up until the forfeiture date. Specify a different number in the "Show forfeiture on ESS, and send email reminder this number of ...
Can an employee cancel an approved leave application that was not taken?
This feature is available on all PaySpace editions Yes. An approved leave application that has not been taken can be cancelled on the Leave Application screen. Once cancelled, the leave application will return through the workflow path. ESS users can ...
How can employees' leave applications be processed if the company does not use the ESS module?
This feature is available on all PaySpace editions. Once the leave application has been manually approved, the company level user can process the leave application on either the employee’s Leave Adjustments or Leave Application screen. Option 1: The ...
How do I correct a leave transaction?
This feature is available on all PaySpace editions. A leave adjustment will have to be created to correct an employee's leave transaction. Related FAQ How do I create a leave adjustment? Note! If you wish to increase the number of days, you may ...
How do I configure the system to prevent employee's leave from going into a negative balance when submitting leave applications?
This feature is available on all PaySpace editions Enter 0.00 in the "do not allow total balance to exceed the following negative amount at any stage:" advanced options field on the applicable leave type, in order to prevent an employee from going ...
How do I configure the Leave Scheme Parameters screen, after a Leave Scheme has been created?
This feature is available on all PaySpace editions. Once a Leave Scheme is created, leave buckets can be created and linked to it on the Leave Scheme Parameters screen. Read each field's description carefully, to discern what information is required ...
How do I add a new Leave Scheme?
This feature is available on all PaySpace editions. Complete the required information on the Leave Scheme Setup screen and select "Save". Navigate > Configuration > Human Resources > Leave Scheme Setup Related FAQ How do I configure the Leave Scheme ...
Leave | The Leave Calendar Screen
Overview The Leave Calendar screen reflects leave applications of all leave types, birthdays as well as public holidays. By default, you can filter according to the employee’s team details, any other employee or according to organisation units. ...
Leave | The Leave Adjustments Screen
Overview Leave adjustments are processed by the Company Level User on the Leave Adjustments Screen. Edition This feature is available on all PaySpace editions. Navigation Navigate > Employee > Leave > Adjustments The Leave Adjustments Screen Examples ...
Leave | The Leave Balances Screen
Overview The Leave Balances Screen hosts the details of the employee’s leave entitlement including the leave accrual, leave balance and when the leave is due to expire. Edition This feature is available on all PaySpace editions. Navigation Navigate > ...
Leave | The Leave Setup screen
Overview The Leave Setup Screen displays the leave scheme that the employee is linked to. A history of records will accumulate on the screen, should the employee change between leave schemes. Edition This feature is available on all PaySpace ...
Leave | Utilising Leave Bucket Mapping
Overview Leave Bucket Mapping allows the leave balances of the current leave scheme to be automatically transferred to the new leave scheme. Edition This feature is available on Premier and Master editions Navigation Path Navigate > Config > Human ...
Leave | The Leave Averaging Income Setup Screen
Overview Components included in the Leave Value Calculation are indicated on the Leave Averaging Income Setup Screen. You can specify over how many months a component should be averaged, or simply exclude the component from the calculation by ...
Leave | Defining Leave Scheme Parameters
About Once you have created the Leave Scheme, the types of leave available in the Leave Scheme should be defined on the Leave Scheme Parameters Screen. Edition This feature is available on all PaySpace editions. Navigation Path Navigate > Config > ...
Leave | Adding a Leave Scheme
About Leave Administration allows you to apply the company’s leave policy on the payroll by creating Leave Schemes. Each Leave Scheme specifies the types of leave available to the employee, for example annual, sick, study or family responsibility ...
Leave | The Leave Application Screen
Overview A summary of an employee’s leave applications for a chosen year, can be viewed on the Employee Leave Application Screen. The employee also has the option to apply for leave from this screen if ESS is used. Edition This feature is available ...