Leave
How can the BCEA Eight-week Leave Rule be implemented on the system?
This applies to all PaySpace editions. According to Section 23 of the Basic Conditions of Employment Act, “An employer is not required to pay an employee in terms of section 22 if the employee has been absent from work for more than two consecutive ...
Can the system be configured so that leave applications do not span over a financial year end?
This feature is available on all PaySpace editions. Yes. A company's leave liability is usually inaccurate because the system is unable to split leave transactions over two runs. A leave setting has been created to accommodate the system behaviour: ...
How do I configure the system to allow users to view leave applications across all companies within a group?
This feature is available on all PaySpace editions. Many companies may consist of multiple legal entities with employees reporting to managers in different companies within the group. The system has been enhanced to allow users to view leave ...
How do I hide the Employee Search and Company Structure fields on the employee Leave Calendar screen?
This feature is available on all PaySpace editions. To hide the Employee Search and Company Structure fields on the employee Leave Calendar screen, enable the "Limit leave calendar to only show applications for employees reporting to the logged-in ...
How do I view an employee's Leave Value Breakdown screen?
This feature is available on all PaySpace editions An employee's leave value calculation can be viewed by selecting the calculator icon next to the Leave Value column on their Leave Balances screen. This is available when expanding an employee's ...
How do I setup the system so that employees can select a leave type when submitting a leave application?
This feature is available on all PaySpace editions. Enable the "Show option to select a specific bucket on the employee leave application screen" checkbox, under the Employee self service section on the Leave Settings screen, to allow employees to ...
How do I create a leave adjustment?
This feature is available on all PaySpace editions Employee leave balances can be modified by creating an adjustment on their Leave Adjustment screen. Navigate > Employee > Leave > Leave Adjustments Alternatively, this can be done via the Bulk ...
How do I configure the system to prevent employees from editing the "days" field on the Leave Application screen?
This feature is available on all PaySpace editions. Enable the "Make leave days read-only on leave application" checkbox, under the Employee self service section on the Leave Settings screen, to prevent employees from changing the calculated leave ...
How do I specify the number of days after which pending leave applications should be escalated to the approver?
This feature is available on all PaySpace editions. If a leave application has not been actioned for the number of days specified, the employee’s direct manager (or the next approver in the leave workflow) will receive a notification to approve it. ...
Is it necessary to delete an employee's old leave scheme when they are linked to a new one?
This applies to all PaySpace editions. An employee can only be linked to one leave scheme at a time. Should an employee need to be linked to a new leave scheme, simply add a new Leave Scheme record, which will override the old leave scheme record. ...
Will the system automatically adjust employees' leave balances if they are attached to a Leave Scheme late?
This applies to all PaySpace editions. No. The system will not automatically adjust employees' leave balances if they are attached to a Leave Scheme late. In such a scenario, a leave adjustment has to be created to correct employees' leave balances. ...
How do I configure the system so that employees can view their balances for a specific leave type on ESS?
This feature is available on all PaySpace editions Enable the "display balance for ESS user?" advanced option for each applicable leave type so that employees can view their balances on ESS. Navigate > Config > Human Resources > Leave Administration ...
How do I configure the system so an employees' leave balance on the Leave Application and Balances screens are reflected in hours?
This feature is available on the Premier and Master payroll edition. Enable the "Reflect leave applications and balance (on leave balance screen and payslip) in hours" advanced option when configuring the specific leave type, which will result in its ...
Which report will display the values of each leave type's balance?
This feature is available on all PaySpace editions. The Leave Balances Report will display the value of the balances for all leave types per employee. Navigate > Reports > Reports > Nextgen > Leave
How do I set up the system to prevent employee's from submitting leave applications for more than the specified number of calendar days?
This feature is available on the Premier and Master payroll edition. Specify the number of days on the "prevent applications that exceed this number of consecutive calendar days" advanced options field for each relevant leave type on the Leave Scheme ...
Why does the balance on an employee's Leave Balance drill down screen not match with that displayed on the Leave Balance Breakdown window?
This applies to all PaySpace editions. The discrepancy in leave balances arises because the Leave Balance Breakdown window does not account for forfeited leave as designed by the system. As a result, the figures displayed in the Leave Balance ...
How do I ensure employees' leave balances are automatically transferred when transferred between frequencies?
This applies to all PaySpace editions. Employees' leave balances cannot be automatically transferred when they are transferred between frequencies, regardless of whether Leave Buck Mapping has been configured or not. The transfer process will allow ...
How do I delete duplicate Leave Scheme Parameters that have been linked to employees?
This feature is available on all PaySpace editions The system will display the below error message if you try to delete a duplicate Leave Scheme Parameter that has been linked to employees: Duplicate Leave Scheme Parameters with dependencies cannot ...
Which report can be generated that will display leave applications in detail?
This feature is available on all PaySpace editions. The Leave Transactions report provides a list of all leave transactions for a specified period. Leave applications can be extracted according to the actual period taken or approved month. Navigate > ...
How do I configure a leave type to accrue a fixed amount of days for a specified period from one's employment date?
This feature is available on all PaySpace editions Enable the "activate prorate options" checkbox and specify the proration rules in the accrual section of the leave type(s) on the Leave Scheme Parameters screen. Navigate > Config > Human Resources > ...
How can leave applications be processed without attachments when they were made mandatory for the leave type applied?
This applies to all PaySpace editions. Leave scheme parameters can be configured so that attachments are mandatory when employees submit an application accordingly. Navigate > Configuration > Human Resources > Leave Administration > Leave Scheme ...
How do I configure Leave Types to accrue according to length of service?
This feature is available on all PaySpace editions When a leave type is in the process of being set up, you can base its accrual on employees' length of service. Navigate > Config > Human Resources > Leave Administration > Leave Scheme Parameters
Does the system allow for leave data to be taken on from a previous payroll system?
This applies to all PaySpace editions. The system does not allow leave data to be taken on (transferred) from a previous payroll system during the company's implementation. Once employee records have been created, leave adjustments can be created to ...
Why is a saved leave adjustment not visible on the Leave Balances screen?
This applies to the Premier and Master payroll editions. A leave adjustment will not be visible under the related leave type on the Leave Balances screen because the balance was capped, and the adjustment exceeded the cap. When any leave type's ...
What should I do if a user receives a "You have insufficient leave available" error when submitting a leave application, but there is a sufficient leave balance?
This applies to all PaySpace editions. If a user receives a "You have insufficient leave available" error message when submitting a leave application but has sufficient leave, it may be a result of other applications in History grid that are in a ...
How do I configure the system to prevent employee's from exceeding a specified balance when accruing leave?
This feature is available on the Premier and Master payroll edition. To set a limit on the maximum number of days a leave bucket can store, insert the number of days in the "do not allow total balance to exceed the following amount:" advanced option ...
Can I restrict employees from applying for a specific leave type attached to a leave scheme?
This applies to all PaySpace editions. No. Employees cannot be restricted from applying for a specific leave type attached to a leave scheme. A new leave scheme with the required leave types (buckets) will be to be created and linked to the employee. ...
What is the function of the Leave Averaging Income Setup screen?
This feature is available on all PaySpace editions. According to the Basic Conditions of Employment Act (BCEA), when an employee is terminated, the BCEA annual leave balance should be paid out based on BCEA Remuneration. Select the components (and ...
What is the function of the Leave Bucket Mapping screen?
This feature is available on the Premier and Master payroll edition The Leave Bucket Mapping screen allows you to transfer employee leave balances between leave schemes. Should an employee be linked to a new leave scheme, this will result in the ...
Why does the number of days displayed on an employee's Leave Application screen differ from the actual number of days applied for?
This applies to all PaySpace editions The number of days on an employee's Leave Application screen may differ from the actual number of days applied due to the below scenarios: The leave application was submitted for the incorrect number of days. The ...
When attaching employees to a new leave scheme setup, why are balances defaulting to zero?
This feature is available on all PaySpace editions If a new leave type is created under an existing leave scheme in the middle of a cycle, it will pull through to the employees' Leave Balances screen, however, the leave balance will be zero (for ...
Why are future dated leave applications reducing the current period's leave balance?
This feature is available on all PaySpace editions. Future dated leave applications will reduce the current leave period's leave balance when the "Force employee's leave balance to reduce in current period rather than start date period" checkbox ...
How can I set up the annual leave parameter so it accumulates and does not expire?
This feature is available on all PaySpace editions. To set up the annual leave type to accumulate and not forfeit, ensure that the "Accumulate" radio button has been selected. Navigate > Configuration > Human Resources > Leave Administration > Leave ...
Why is the employee's leave accrual not reflected on the periods' Leave Balance Breakdown window?
This applies to all PaySpace editions. Should an employee be linked to an interim run that is before the main run, the leave accrual will reflect under the interim run. Navigate > Payroll Cycle > Payslip Pay Dates > Open Runs Navigate > Employee > ...
How do I set up the system to include Saturdays & Sundays in the number of leave days that was applied for?
This feature is available on all PaySpace editions. In order for the system to consider Saturdays and Sundays as a part of the number of days that were applied for, select an option from the dropdown list on the "Consider the selected weekend days ...
How do I view a breakdown of an employees' leave balances?
This feature is available on all PaySpace editions. The Leave Balances Breakdown window displays a detailed analysis of employees' leave balance per leave type, which can be brought up by selecting the amounts under the Leave Balance column on the ...
How do I configure the system so that leave is encashed to a specified component upon termination?
This feature is available on Premier and Master editions By default, leave is encashed to the Leave Pay component. A different component can be specified on the following option under the advanced options section of the affected Leave Type. Navigate ...
How do I integrate the PaySpace leave calendar with Microsoft Teams?
This feature is available on all PaySpace editions. Step 1: Download the Microsoft Teams app. Step 2: On MS Teams, click on the Apps icon on the left menu and search for PaySpace. Step 3: Once downloaded, the PaySpace app will request the user to ...
Why would employees receive an error message: "No approvers found to approve this workflow" when applying for leave or claims?
This feature is available on all PaySpace editions There are a number of reasons why an employee would receive the "No approvers found to approve this workflow." error message. No directly reports to person loaded on the Position screen. The directly ...
How do I configure the system to include Public Holidays in Leave Applications?
This feature is available on Premier and Master editions In order for the system to consider Public Holidays as part of the number of days that were applied for, enable the following advanced option when editing the applicable Leave Bucket. Navigate ...
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