Leave
How can I force an attachment after the second leave application within an 8 week cycle?
This feature is available on all PaySpace editions. To force an attachment after the second leave application within an 8 week cycle, enable the below advanced options on the related leave bucket on the Leave Scheme Parameters screen. Navigate > ...
How can I make attachments mandatory for leave applications?
This feature is available on all PaySpace editions. Leave application attachments can be made mandatory when configuring/editing the related bucket on the Leave Scheme Parameters screen. Navigate > Configuration > Human Resources > Leave ...
How do I delete a leave application?
This feature is available on all PaySpace editions Leave applications can only be deleted in the open run in which it was submitted. To delete a leave application, select the Bin icon against the applicable leave application on the history grid. ...
Can a leave application be processed for a terminated employee?
This applies to all PaySpace editions. No. A leave application cannot be processed for a terminated employee. If the employee did apply for Leave that was not uploaded to the system, a leave adjustment can be processed on the their Leave Adjustment ...
Why would a user receive the error: "The application Start Date can not be after the leave setup Stop Date"?, when applying for leave?
This applies to all PaySpace editions. A user will receive the following error if they are applying for leave for a date after the captured stop date on the Leave Scheme Parameters screen. Navigate > Configuration > Human Resources > Leave ...
Why would a user receive the following error when trying to apply for leave "Please contact your HR Administrator, this leave scheme is no longer active"?
This applies to all PaySpace editions. The error message will display if an employee applies for leave on a date prior to when they were linked to the leave scheme recorded on the Leave Setup screen. Step 1: Confirm the leave scheme's effective date ...
How do the leave forfeiture options on the Leave Scheme Parameters screen work?
This feature is available on all PaySpace editions A leave bucket's forfeiture rules are configured on the Leave Scheme Parameters screen. The four forfeiture rules are defined below. Navigate > Config > Human Resources > Leave Administration > Leave ...
How do I notify an additional person when leave applications are approved?
This applies to all PaySpace editions. Insert the applicable recipient's email addresses, in the "Notify email recipients on advanced leave approvals" field, under the Employee self service section on the Leave Settings screen, to notify an ...
How do I ensure an employee's leave accrues in the current open period?
This applies to all PaySpace editions. In order for an employee's leave to accrue on the Leave Balances screen, ensure that a payslip has been created for the current month/period. Navigate > Employee > Payroll Processing > Edit Payslip Navigate > ...
How do I configure the system to notify employees when leave is due to forfeit?
This feature is available on all PaySpace editions. By default, a notification will display on the Leave Widget on the ESS Dashboard, 60 days before the employee’s annual leave expires. The below leave setting can be enabled to send an email ...
How do I resolve the error "This Leave Type has not been configured on company level, please ask your HR Administrator for assistance" when employees are cancelling leave?
This applies to all PaySpace editions. The error message will display if an employee has been linked to a new leave scheme and is trying to cancel a leave application that is linked to their previous leave scheme. Verify if the employee's new leave ...
How does the "Escalate leave applications awaiting approval after this many days" setting work, if no workflow has been setup?
This applies to all PaySpace editions. The "Escalate leave applications awaiting approval after this many days" setting will escalate the leave applications to the employees directly reports to person, direct reporting line, if the leave application ...
How do I configure the system so that employees are able to go into a negative balance when submitting leave applications?
This feature is available on all PaySpace editions. Enter a value in the "do not allow total balance to exceed the following negative amount at any stage:" advanced options field on the applicable leave type, in order to allow employees from ...
How do I setup the BCEA Leave Provision to show on an employees payslip?
This feature is available on all PaySpace editions. Make use of the following steps to display an employee's BCEA Leave Provision on their payslip. Step 1: Search for and select the Leave Provision component. Navigate > Configuration > Payroll > ...
How do I setup BCEA Leave Liability to calculate based on BCEA Remuneration?
This feature is available on the Premier and Master payroll edition. The system will by default apply the BCEA Remuneration as specified on the Leave Averaging Income Setup screen to calculate the Leave Value. Edit the relevant Annual Leave Scheme ...
How does the "Use Leave Priority" option work when applying for leave?
This applies to all PaySpace editions. When employees apply for Leave the following option displays underneath the bucket "Use Leave Priority". Navigate > Employee > Leave > Applications The option Use Leave Priority, indicates that leave will be ...
How do I configure the system to apply a custom leave liability calculation?
This feature is available on the Premier and Master payroll edition. Step 1: Create and define the "Company Leave Provision Current Balance" component. Step 2: Link the above component to "the component that governs leave liability calculation for ...
How do I configure the system to calculate an employee's hours worked for leave accrued on an hourly basis, using a custom calculation?
This feature is available on the Premier and Master payroll edition. If leave is accrued on an hourly basis, the system will apply the hours processed on the Basic Pay component to calculate the accrual. Should a custom formula be used to calculate ...
How do I setup an Annual Carry Over Leave bucket?
This feature is available on all PaySpace editions An "Annual Leave Carry Over" or "Carry Forward Leave" bucket refers to a type of leave parameter in which unused Annual leave from one year or accrual period can be carried over to the following year ...
How do I configure the system to allow employees to apply for leave in hours as well as days?
This feature is available on all PaySpace editions. To allow employees to submit leave applications in hours and days, enable the" Enable the ability to apply for leave in hours as well as days" checkbox under the Employee self service section on the ...
How do I encash an employee's leave?
This feature is available on all PaySpace editions An employee's leave can be automatically encashed upon termination by clicking on the below setting. Navigate > Employee > Basic Information > Tax Profile The encashed leave will reflect on the Leave ...
How do I setup a Maternity/Paternity Leave Scheme Parameter?
This feature is available on all PaySpace editions Use the following steps to create a Maternity/Paternity Leave Type. Navigate > Config > Human Resources > Leave Administration > Leave Scheme Parameters Select the Leave Type as Special. Add the ...
How do I set up leave in lieu of overtime?
This feature is available on all PaySpace editions. A Pre-defined Formula can be applied to convert overtime hours processed on an employee’s record into leave. Make use of the following steps to configure Leave in Lieu of Overtime. Navigate > ...
How do I setup a Long Service Annual leave bucket?
This feature is available on all PaySpace editions. Make use of the following steps and complete the rest of the Leave Scheme Parameters screen according to your company's leave policy regarding Long Service Annual Leave and save your changes. ...
How do I setup leave to accrue per hour?
This feature is available on all PaySpace editions In order to configure a leave type to accrue per hour complete the "this leave type accrues at" section on the Leave Scheme Parameters screen as per your requirements (example: 1 hour per 17 hours). ...
How do I set up leave according to grades?
This feature is available on Premier and Master editions Make use of the following steps to configure leave according to grades. Step 1: Set up the grades. Navigate > Config > Human Resources > Organisation Structure > Grades Step 2: Edit or create ...
How do I configure a study leave bucket?
This feature is available on all PaySpace editions. Once a Leave Scheme is created, leave buckets, such as a Study Leave bucket can be created and linked to it on the Leave Scheme Parameters screen. Read each field's description carefully, to discern ...
Will an employee's cancelled leave days automatically be added back to their leave balance?
This feature is available on all PaySpace editions. Yes. If the employee cancels their leave, the number of days that was originally applied for will automatically be added back to their Leave Balances screen. Navigate > Employee > Leave > Leave ...
If a leave approver no longer works for a company, how can I reallocate the applications pending approval in their inbox?
This feature is available on all PaySpace editions. Leave applications (and other workflow items) pending approval in the resigned approver's Inbox, need to be reassigned to a different approver. Navigate > Employee > Other > Inbox Management Step 1: ...
How do I encash a negative leave balance?
This feature is available on all PaySpace editions A negative value cannot be entered in the Leave Pay component (tax code 3605). An employee's negative leave balance will need to be processed through an Unpaid Time component. Step 1: Add the Unpaid ...
How do I view leave for an entire company from the Leave Calendar screen?
This feature is available on all PaySpace editions. The Leave Calendar Screen can be accessed on an employees profile. Navigate > Employee > Leave > Calendar Step 1: Select the Filters button on the Leave Calendar Screen Step 2: Select and specify ...
How do I include public holidays as leave days using the Rosters module?
This feature is available on the Premier and Master payroll edition. Make use of the following steps so that public holidays are included as leave days when configuring the Rosters module. Step 1: Click on "+ Roster" to create a roster on the Rosters ...
How can I set up an Alternate Leave Pay component to calculate the leave value?
This feature is available on all PaySpace editions By default, Leave Pay calculates according to the Package amount that is captured on the employee's Pay Rate Details screen. Make use of the following steps to setup the Leave Pay to calculate based ...
If a company has a leave setup given to employees upfront and accumulative, will the leave accrue for each cycle?
This applies to all PaySpace editions. If a company has a leave setup as upfront and accumulative, the leave accrual will only appear in the first cycle. The forfeiture fields define when an old cycle will end and when a new cycle will start. Without ...
Why does the expiry month on an employee's Leave Balance screen differ from the Leave Scheme Parameters screen?
This applies to all PaySpace editions. If the setup on the Leave Scheme Parameters screen is set to forfeit after every six months starting from January, it will work as follows: The 1st cycle will run from January to June. The 2nd cycle will run ...
Why am I receiving a leave error: "The application cannot be saved as the leave balance is less than the allowed minimum"? when there are multiple annual leave buckets?
This feature is available on all PaySpace editions When submitting a leave application, a user may receive the error message: "The application cannot be saved as the leave balance is less than the allowed minimum" in the following scenario: If a user ...
Can I exclude a public holiday for specific employees?
This applies to all PaySpace editions. No. Public holidays apply to all employees in the particular Tax Country. A public holiday can be viewed on the Leave Calendar screen. Navigate > Employee > Leave > Leave Calendar Should the company level user ...
Why are certain leave type balances reflected as zero when no adjustments or applications have been made, and the system immediately forfeits any changes made to correct them?
This applies to the Premier and Master payroll edition. If certain Leave Type balances are reflected as 0.00 on the employees' Leave Balances screen, it may be that the affected Leave Type balance has been configured to not exceed 0.00. Navigate > ...
Can I override an employee's current leave balances?
This feature is available on all PaySpace editions Yes. To override an employee's current leave balances, enable the following checkbox under the Additional section when processing a Leave Adjustment. Navigate > Employee > Leave > Adjustments > ...
Can I edit an employee's leave application?
This feature is available on all PaySpace editions. Company or Business Partner level users can edit employee's leave applications in the History Grid on the Leave Application screen if the run in which it was submitted is open. Navigate > Employee > ...
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