General Ledger
How do I ensure that my journals are posted successfully when integrating with Xero?
This feature is available on all PaySpace editions When exporting journals to Xero, the integration does not automatically post to the ledger accounts. Instead, a draft journal will be created in the Xero application for the user's review and action. ...
Where can I download the Company GL Codes report?
This feature is available on all PaySpace editions. The Company GL Codes report lists the components linked to the General Ledgers configured within a company (it includes their component codes and GL account and GL contra account numbers). The ...
How do I resolve the error: "Tracking Category not found in Xero"/ "Tracking option not found in Xero"?
This applies to all PaySpace editions. The errors "Tracking category not found in Xero" and "Tracking option not found in Xero" indicate that the tracking category or tracking option that is mapped on PaySpace either does not exist on Xero or the ...
How do I resolve the "Xero API 400 error" during the Xero integration?
This applies to all PaySpace editions. The "Xero API 400 error" will display when the journal posted to Xero does not balance and the total debits do not equal to the total credits. The GL account numbers in the affected General Ledger have to be ...
Why do I receive the error: "Please create the following accounts in Xero" when integrating the general ledger to Xero?
This feature is available on all PaySpace editions. The error "Please create the following accounts in Xero" indicates that the GL account number recorded on the system does not exist on Xero. To resolve the error, create the account number on the ...
Why do I receive the following error "GL will not balance. A payroll component has not been allocated a GL String." when trying to upload the general ledger?
This applies to all PaySpace editions. The error "GL will not balance. A payroll component has not been allocated a GL String" is a general error produced by the system if any Allowance/Deduction/Company Contribution component has a payslip value but ...
How do I create a general ledger entry?
This feature is available on all PaySpace editions. General Ledger entries can be created on the General Ledger Parameters screen. Navigate > Configuration > Payroll > Payroll Config > General Ledger Parameters Step 1: Select the option "click here ...
QuickBooks Integration
PaySpace provides built-in, seamless integration with QuickBooks Online so that customers can post their payroll results to their Journals. Customers are able to map the respective payroll components to QuickBooks account numbers and various other ...
Can I add and edit a general ledger via the Bulk Actions screen?
This feature is available on all PaySpace editions. Yes. The GL Account and GL Contra Account codes (numbers) can be added and edited per component via the Bulk Actions screen. Navigate > Bulk Actions Related FAQ How do I add and edit General Ledger ...
Acumatica Integration
PaySpace has created an integration within PaySpace itself and it functions in the same fashion as our integration with Xero and Quickbooks, whereby we now seamlessly "push" the GL transactions into Acumatica. Customers will be able to map payroll ...
Can I change the name of the default general ledger?
This applies to all PaySpace editions. The naming convention of the Default General Ledger cannot be changed. Navigate > Configuration > Payroll > Payroll Config > General Ledger Parameters Contact support@payspace.com for further assistance.
How do I override a component's tax code?
This feature is available on all PaySpace editions. Once a component has been created, its tax code can be overridden as needed on the General Ledger Parameters screen. Navigate > Configuration > Payroll > Payroll Config > General Leger Parameters ...
How do I add a new format for my General Ledger extract file?
This feature is available on all PaySpace editions. Send the associated specification document to support@payspace.com to be reviewed and created as required.
How do I link an employee to a General Ledger?
This feature is available on all PaySpace editions. Once two or more General Ledgers have been created, the "General Ledger" field under the Additional section on an employee's Position screen becomes a mandatory field. Navigate > Configuration > ...
Can I create a custom GL Script to separate values among multiple General Ledgers?
This feature is available on all PaySpace editions. If a company needs to split the custom format values according to multiple General Ledgers (GLs) created on the General Ledger parameters screen, the only option is to split it per frequency. It is ...
How do I initiate the Xero integration process?
This feature is available on all PaySpace editions. The following steps may be used to initiate the Xero integration process on PaySpace: Step 1: To successfully integrate the General Ledger from PaySpace to Xero, the General Ledger account and ...
How do I generate the General Ledger Exception Report to check for differences on the general ledger?
This feature is available on all PaySpace editions. The General Ledger Report has to be generated before the General Ledger Exception Report will become available for download. The General Ledger Report provides a general ledger listing of the ...
How do I add and edit general ledger account codes?
This feature is available on all PaySpace editions. The GL Account and GL Contra Account codes (numbers) can be added and edited per component on the General Ledger Parameters screen. Edit the applicable GL Account and GL Contra Account codes listed ...
How do I extract the General Ledger Report?
This feature is available on all PaySpace editions. The General Ledger Report provides a general ledger listing of the financial entries for a chosen run or period. You have the option to select a file format to export the report from the payroll. ...
Xero Integration
About Xero is cloud-based accounting software for small and medium-sized businesses. An option to seamlessly map payroll data to the chart of accounts in Xero is available. The General Ledger Entry set-up is accessed differently than when interfacing ...
General Ledger | Exporting a General Ledger
Overview The General Ledger Report provides a general ledger listing of the financial entries for a chosen run or period. You have the option to select a file format to export the report from the payroll. The file can then be imported to the ...
General Ledger | Splitting Fixed and Variable Costs
Integrating the Organisation structure in the GL Account Number Once the Advanced Organisation Structure has been enabled, employees can be linked to an organisation unit on the Position screen, which will affect their component's costing. Should an ...
General Ledger | General Ledger Account Numbers
Overview Once the General Ledger Entry has been created, you can proceed to define account and contra account numbers. Edition This feature is available on all PaySpace editions. Details Select the category heading to expand and collapse each Payroll ...
General Ledger | Maintaining a General Ledger Entry
Overview Once the General Ledger Entry has been created, you can return to the General Ledger Parameters Screen to make changes. Edition This feature is available on all PaySpace editions. Navigation Navigate > Config > Payroll > Payroll Config > ...
General Ledger | Adding a General Ledger Entry
Overview Multiple general ledger entries where account numbers are specified per component can be created within the same frequency. This enables you to define different account numbers for the same component. Edition This feature is available on all ...