Frequencies | Payroll Cycles
Can a main run be deleted?
This applies to all Deel Local Payroll powered by payspace editions No. A Main Run can never be deleted. Related FAQ How do I delete an interim run?
Can I make changes to an existing frequency?
This feature is available on all Deel Local Payroll powered by payspace editions Once a frequency is created, the system automatically generates future runs for the rest of the tax year based on the selected settings. Should any of these settings be ...
How can employees view payslips on ESS for an open run?
This feature is available on all Deel Local Payroll powered by payspace editions By default, employees are only able to view payslips on ESS for closed runs. When the "Enable payslip viewing access on ESS during open status " option is selected, it ...
Can a frequency be deleted once it has been created?
This feature is available on all Deel Local Payroll powered by payspace payroll editions A frequency can only be deleted if it has not been linked to employees (dependencies). Navigate > Config > Payroll > Payroll Config > Pay Frequencies If the ...
Where can I download a spreadsheet that lists all run errors?
This feature is available on all PaySpace editions To download a spreadsheet listing all run errors by frequency, click the exclamation icon in the top right corner of the title bar, then select the "Download" button at the bottom of the run error ...
When should an interim run be created?
This feature is available on all Deel Local Payroll powered by payspace editions An interim run can be attached to your main run to process additional payments or to apply financial corrections to your employees. The run should be created if your ...
How do I create a new frequency?
This feature is available on all Deel Local Payroll powered by payspace editions A new frequency (Fortnightly, Monthly or Weekly) can be created on the Pay Frequencies screen by clicking on the "Add Frequency" dropdown button and selecting the type ...
How do I close an open run?
This feature is available on all Deel Local Payroll powered by payspace payroll editions Open runs can be closed by changing its status from Open to Closed. Navigate > Payroll Cycle > Run Management > Open Runs
When should a Take On run be created?
This feature is available on all Deel Local Payroll powered by payspace editions A Take On run is automatically generated when a new company is set up to process Year To Date figures before the payroll goes live, ensuring the tax calculation is based ...
How do I prevent ESS users from accessing payslips for closed runs?
This feature is available on all Deel Local Payroll powered by payspace editions Enable the "Disable payslip viewing access for ESS during closed status" option when editing the relevant run on the Run Management screen. Navigate > Payroll Cycle > ...
How do I open a closed run?
This feature is available on all Deel Local Payroll powered by payspace payroll editions Closed runs can be opened on the Run Management screen. Navigate > Payroll Cycle > Run Management > Closed Runs Step 1: Change the status to Open. Step 2: Click ...
What are the risks of opening a previously closed run?
This feature is available on all Deel Local Payroll powered by payspace payroll editions There is always a risk associated with opening closed runs, as the system recalculates each time a run is re-opened, which may result in employee financial data ...
How do I edit an existing frequency?
This feature is available on all Deel Local Payroll powered by payspace editions Certain fields of an existing frequency can be edited on the Company Pay Frequencies screen. Navigate > Config > Payroll > Payroll Config > Pay Frequencies Important If ...
How do I add a tax certificate number prefix?
This feature is available on all PaySpace editions. A tax certificate number prefix has to be specified per frequency so that the system generates unique tax certificate numbers. If this is not done, the CSV files exported per frequency will ...
How do I configure the system to prevent employees from submitting claims once the payroll has been finalised?
This feature is available on all Deel Local Payroll powered by payspace payroll editions A Cut-off date can be set when editing a pay run that will prevent employee's from submitting claims in the current run once it has been finalised. Enter a date ...
How do I close a pay run, and until when can I do it?
This feature is available on all Deel Local Payroll powered by payspace editions To close a run, click on the status box and select Closed from the dropdown. Runs can be closed at any time. Navigate > Payroll Cycle > Run Management
How do I add backdated runs to a frequency after it has been set up?
This feature is available on all Deel Local Payroll powered by payspace editions If backdated runs are necessary after the frequency is set up, please complete the attached templates and email them to support@payspace.com. The backdated runs will ...
What is the difference between the claims and leave application cut-off date and the pay date on the Run Management screen?
This feature is available on all Deel Local Payroll powered by payspace payroll editions The claims and leave application cut-off date applies to companies using workflow paths for claims and leave. The user must specify the cut-off date for each pay ...
What are run errors and how do they affect the payroll?
This feature is available on all PaySpace editions. Run errors can appear after processing payroll and the values posted result in discrepancies on the Payslip or on the YTD Drilldown not balancing to the sum of current values. Run errors may vary ...
Where do I set a cut-off date for claims and leave application processing?
This feature is available on all Deel Local Payroll powered by payspace payroll editions A cut-off date can be set when editing a pay run. This date prevents any claims and leave applications from being captured after the specified date and posts ...
How do I create an Interim Run and Payslip?
This feature is available on all Deel Local Payroll powered by payspace payroll editions An interim run also known as an additional run can be attached to your main run to process additional payments or to apply financial corrections to your ...
Frequencies & Pay Dates | Creating an Interim Run
Overview Interim runs enable you to create additional runs within the same processing period. Interim runs are created on the Run Management Screen. Edition This feature is available on all Deel Local Payroll powered by payspace payroll editions ...
Frequencies & Pay Dates | Run Management
Overview The Payslip Pay Dates are configured when the frequency is created on the system. Based on the selections made during this process, the system will automatically create pay runs and indicate the start and end dates, a description, and the ...
Frequencies & Pay Dates | Adding a New Frequency
Overview Frequencies refer to the pay cycles within a company e.g. monthly, fortnightly or weekly. When a new company is added on the system, the frequencies are created. Thereafter, you can add more frequencies if necessary. If only one frequency ...