Frequencies | Payroll Cycles
Where can I download a spreadsheet that lists all run errors?
This feature is available on all PaySpace editions. To download a spreadsheet that lists run errors per frequency, click on the red icon with an exclamation mark on the top right corner of the title bar, and select the "Download" button at the bottom ...
When should an interim run be created?
This feature is available on all PaySpace editions. An interim run also known as an additional run can be attached to your main run to process additional payments or to apply financial corrections to your employees. It should be created if your main ...
How do I create a new frequency?
This feature is available on all PaySpace editions. A new frequency (Fortnightly, Monthly or Weekly) can be created on the Pay Frequencies screen by clicking on the "Add Frequency" dropdown button and selecting the type of frequency required. ...
How do I close an open run?
This feature is available on all PaySpace editions. Open runs can be closed by editing it and changing its status from "Closed to "Open". Navigate > Payroll Cycle > Payslip Pay Dates > Open Runs
When should a Take On run be created?
This feature is available on all PaySpace editions. A Take On run is automatically created when a new company is created to process (take on) Year To Date figures before the payroll goes live to ensure that the tax calculation will be based on the ...
How do I prevent ESS users from accessing payslips for closed runs?
This feature is available on all PaySpace editions Enable the "disable payslip viewing access for ESS users for closed runs?" option when editing the relevant run on the Payslip Pay Dates screen. Navigate > Payroll Cycle > Payslip Pay Dates
How do I open a closed run?
This feature is available on all PaySpace editions. Closed runs can be opened on the Payslip Pay Dates screen. Navigate > Payroll Cycle > Payslip Pay Dates > Closed Runs Closed runs must be opened and closed sequentially. Example : Opening Closed ...
What are the risks of opening a previously closed run?
This applies to all PaySpace editions. There is always a risk associated with opening closed runs, as the system recalculated each time a run is re-opened, which may result in employee financial data changing and affecting net payments already made ...
How do I edit an existing frequency?
This feature is available on all PaySpace editions. An existing frequency can be edited on the Pay Frequencies screen. Navigate > Config > Payroll > Payroll Config > Pay Frequencies If a frequency is updated in the middle of the current tax year, the ...
How do I add a tax certificate number prefix?
This feature is available on all PaySpace editions. A tax certificate number prefix has to be specified per frequency so that the system generates unique tax certificate numbers. If this is not done, the CSV files exported per frequency will ...
How do I configure the system to prevent employees from submitting claims once the payroll has been finalised?
This applies to the Premier and Master payroll edition. A cutoff date can be set when editing a pay run that will prevent employee's submitting claims in the current run once it has been finalised. Enter a date in the field and select "Update" when ...
How do I close a pay run, and until when can I do it?
This feature is available on all PaySpace editions. To close a run, click on "Edit" next to the applicable run and change the status to "Closed" and select the "Update". Runs can be closed at any time. Navigate > Payroll Cycle > Payslip Pay Dates > ...
Why am I unable to open a selected individual run in PaySpace?
This feature is available on all PaySpace editions. Runs have to opened and closed sequentially. For instance, the October- 2022 has to be reopened, but the last closed run is December - 2022, and the request is to open October 2021 run. You will ...
Can I create backdated and/or future dated runs when creating a frequency?
This feature is available on all PaySpace editions. Runs will be created from the start date specified when creating a new frequency. Once the frequency has been configured, the company may require backdated and/or future runs to be created. Due to ...
What is the difference between the cutoff date and the pay date on the payslip pay date screen?
This feature is available on all PaySpace editions. The cut-off date is for companies that use workflow paths for claims and leave, the user must specify the cut-off date per pay run on the Company Payslip Pay Dates Screen. An employee will not be ...
What are run errors and how do they affect the payroll?
This feature is available on all PaySpace editions. Run errors can appear after processing payroll and the values posted result in discrepancies on the Payslip or on the YTD Drilldown not balancing to the sum of current values. Run errors may vary ...
Where do I set a cutoff date for claims and leave application processing?
This feature is available on all PaySpace editions A cutoff date can be set when editing a pay run. This date prevents any claims and leave applications from being captured after the specified date and posts them in the next open run. If a cutoff ...
How do I create an Interim Run and Payslip?
This feature is available on all PaySpace editions Step 1: Create an interim run by selecting the "If you would like to create an interim run click here" hyperlink on the Payslip Pay Dates screen. Navigate > Payroll Cycle > Payslip Pay Dates The ...
Frequencies & Pay Dates | Creating an Interim Run
Overview Interim runs enable you to create additional runs within the same processing period. Interim runs are created from the Company Payslip Pay Dates Screen. Edition This feature is available on all PaySpace Editions. Navigation Navigate > ...
Frequencies & Pay Dates | Payslip Pay Dates
Overview The Payslip Pay Dates are configured when the frequency is configured on the system. Based on the selections made during this process, the system will automatically create pay runs and indicate the start and end dates, a description, and the ...
Frequencies & Pay Dates | Adding a New Frequency
Overview Frequencies refer to the pay cycles within a company e.g. monthly, fortnightly or weekly. When a new company is added on the system, the frequencies are created. Thereafter, you can add more frequencies if necessary. If only one frequency ...