Africa
Namibia | How do I exempt an employee from Social Security?
Enabling the "Exempt from Social Security" checkbox will result in the removal of the Social Security deduction, company contribution and income base from the payslip. Navigate > Employee > Basic Information > Basic Profile > Employee > Statutory ...
Namibia: How do I exempt an employee from the Vocation Education and Training (VET) Levy?
Navigate via Employee > Basic Information > Basic Profile > Exemptions and Other Tab > VET Levy Exemption Reason. The following exemption reasons are available for selection:
Nigeria | How do I link an employee to a certain State for the PAYE Report?
Navigate via Employee > Payroll Results > Tax Certificates/Historical Drilldown > View the relevant Tax Year > 'State'. There is a drop-down list of States available to choose from. Link the employee to the relevant State in which they reside.
Kenya: How do I include a disabled employee in the 'Disabled Employee Details' section of the iTax CSV File?
Navigate via Employee > Basic Information > Basic Profile > Employee Details Tab > Subheading: Statutory Fields > 'disabled exemption certificate number'. Once the certificate number has been entered into this field, the employee would populate onto ...
Ethiopia: Why are employees not populating on the Income Tax Report and/or Pension Fund/Social Security Report
Ensure that the employees are linked to a State on the Tax Certificates/Historical Drill Down Screen (Employee > Payroll Results > Tax Certificates/Historical Drill Down). Assuming the employee should be populating on the report, the employee would ...
Morocco | Caisse National de Sécurité Sociale - Where do I capture the CNSS Declaration Single Digit for the CNSS Monthly Report?
To capture the CNSS Declaration Single Digit on PaySpace navigate via Config > Basic Settings > Company Settings > Basic Company Information > Statutory Fields Tab > CNSS Declaration Single Digit. A warning message will also appear on the CNSS Report ...
Kenya: Are there any age requirements for the National Social Security Fund (NSSF) to calculate for an employee?
If the employee should be contributing towards NSSF, NSSF starts calculating in the month that the employee turns 18 years old and stops calculating in the month that the employee turns 60 years old. The system uses the Birth Date field under ...
Kenya | How do I exempt employees from contributing to the National Social Security Fund (NSSF)?
Enable the "Exempt from NSSF" checkbox under the Employee tab on the Basic Profile screen, in order for the employee to be expemt from contributing to the National Social Security Fund (NSSF). Navigate > Employee > Basic Information > Basic Profile > ...
Ivory Coast | How Can I Exempt An Employee From The National Health Scheme (CMU) On PaySpace?
CMU Employee Exemption note component on the system can be used if the user does not want the CMU deduction and company contribution to calculate on the system. Navigate via Config > Payroll > Payroll Config > Payroll Components > 'If you would like ...
Nigeria: How do I stop the National Pension Fund (NPS) from calculating on all my employees?
Please navigate via Config > Basic Settings > Company Settings > Basic Company Information > Statutory Fields Tab > Tick 'Do not calculate NPS'. When this field is ticked, the NPS employee deduction and company contribution will not calculate on all ...
Nigeria: How do I stop the National Housing Fund (NHF) from calculating on all my employees?
Please navigate via Config > Basic Settings > Company Settings > Basic Company Information > Statutory Fields Tab > Tick the field 'Do not calculate NHF'. When this field is ticked, the NHF deduction on payslips will not calculate for all employees ...
Namibia | Vocational Education and Training (VET) Levy Income Base Flexibility
The VET component allows for user override on the income base on the Note component. Edit the component on the Company Payroll Components screen (Config > Payroll > Payroll Config > Payroll Components). On the Income Note component and the Company ...
Zambia: When will the NAPSA exemption be implemented on an employee record?
The component will calculate as a statutory based on an employees age and will continue until the completion of the employees 60th year of age. The NAPSA employee deduction and company contribution components will stop calculating when an employee ...
Nigeria | Can employees be excluded from contributing to the National Housing Fund?
Yes. Enable the "Exempt from NHF " checkbox under the Employee tab on the Basic Profile screen. It was designed to accommodate employees who are exempt from NHF (National Housing Fund) due to the voluntary deduction rule. Navigate > Employee > Basic ...
Ivory Coast | Why are dependents not included in Couverture Maladie Universelle employé component calculation?
In a scenario where the non-statutory contributions for the Couverture Maladie Universelle employé component do not balance, the calculation references two options stored on the affected employee's Dependents screen. Navigate > Employee > Basic ...
eSwatini: When does an employee qualify for the additional old age rebate?
If the employee is 60 years or older at the end of the year of assessment (30June), then the employee will qualify for both the primary and additional old age rebate.
Zimbabwe | Can the NEC Remittance report be generated in a different currency?
Yes. A new parameter has been created on the NEC Remittance report that will allow users to generate the report in a different currency (e.g. ZIM Dollar/RTGS). Navigate > Reports > Reports > Standard (Classic) > Payroll
Are Business Partner and company level users able to edit statutory components?
No. Business Partner and company level users cannot edit and update statutory components/payments because they are automatically updated on the system on Bureau level, based on Government Gazette releases.
Senegal | How do I prevent the IPRES statutory components from calculating on employee level?
To prevent the IPRES (L'institution de Prévoyance Retraite du Sénégal) statutory components (IPRESI, IPRESEE and IPRESER) from calculating, enable the ‘’Exclude from IPRES?’’ checkbox under the Employee Details section of the Basic Profile screen. ...
Kenya | How do I configure the system so that an employee's bonus is included in their regular earnings tax calculation?
To make sure an employee's bonus is included in their regular earnings tax calculation, use the Bonus (Regular Earning taxation) component. Step 1: Create the component on company level. Navigate > Configuration > Payroll > Payroll Config > Payroll ...
Nigeria | How do I prevent a company from calculating the NPS component?
To prevent a Nigerian company from calculating the NPS (NPSEE, NPSER, NPSI) components for employees, enable the "Do not calculate NPS?" checkbox on the Statutory Fields tab of the Basic Company Information screen. Navigate > Configuration > Basic ...
Senegal | How do I ensure that the TRIMF and IMPOT statutory components are calculated on a YTD basis even if the company uses the MTD tax method?
To ensure that the TRIMF and IMPOT statutory components are calculated on a YTD basis in Senegalese companies, enable the "final tax calculation in Dec and if terminated?" checkbox under the Statutory Fields tab on the Company Details tab on the ...
Zambia | How do I configure the NAPSA Exemption component?
Under the provisions of the National Pension Scheme Authority (NAPSA) Act, 1996, every person who is employed by a Zambian company, which is required to register with NAPSA, must register as a member of the scheme. Both Zambians as well as ...
Zambia | How do I update the Worker's Compensation Fund (WCF) percentage?
The Worker's Compensation Fund (WCF) percentage can be updated on the WCF Assessment Rate field when editing the WCF Employer Contribution component on company level. Navigate > Configuration > Payroll > Payroll Config > Payroll Components
Zimbabwe | How do I prevent ZMDL from calculating?
To prevent ZMDL from calculating, enable the following ticks on company and employee levels. On Company level - Navigate > Configuration > Basic Settings > Company Settings > Basic Company Information > Statutory Fields On Employee level - Navigate > ...
Nigeria | How do I prevent National Housing Fund from calculating?
To prevent the National Housing Fund calculation from calculating enable the "Do not calculate NHF?" checkbox on the Statutory Fields on the Basic Company Details screen. Navigate > Configuration > Basic Settings > Company Settings > Basic Company ...
Is the Race field mandatory in non-South African entities?
No. The Race field is not a mandatory on employee records in non South African entities. Navigate > Employee > Basic Information > Basic Profile > Personal
How can I obtain a tax calculation breakdown for non South African entities?
The system does not cater for tax calculation breakdowns for non South African entities. A manual tax calculation can be requested from africa@payspace.com.
Mauritius | In which circumstances will the CSG EOYB employee deduction and company contribution components not calculate?
The CSG EOYB employee and company contribution components will not calculate for employees who are below the minimum age (16 years old) or above the maximum age (65 years old), and the employee is on one of the following tax statuses: Expat Exempt ...
Morocco | How do I configure mortgage interest component?
A note component: Mortgage Interest (MORTG) has been created in Moroccan countries, which allows the system to store the tax relief for "Mortgage Interest". Navigate > Configuration > Payroll > Payroll Config > Payroll Components This component is ...
Mauritius | How do I ensure the Portable Retirement Gratuity Fund calculates?
Employers are required to pay a gratuity or a retirement allowance to long-standing employees on their retirement or death as a lump sum. This is a statutory obligation on an employer, and this was previously provided for under s.49 and s.49A of the ...
DRC | How do I configure the system so that employees' tax on their final payslip (at the end of the tax year or when an employee is terminated) based on the Year To Date tax calculation?
The DRC uses the Month To Date (MTD) tax method and is common to question whether a final payslip for an employee (at the end of the tax year or when an employee is terminated) should be calculated using the averaging tax method (annual tax ...
Tanzania | How do I configure the system to include the employee NHIF deduction component as an allowable in the tax calculation?
The National Health Insurance Fund (NHIF) is a Social Health Insurance Institution established under the National Health Insurance Act, Cap 395 with the main objective of ensuring accessibility of health care services to people. In order for the ...
Morocco | How can I store an employee's additional days worked?
To store an employee's additional days worked, the Note component: Additional Days Worked must be created on company level before it can be linked on employee level. When a value is captured, it will be used to determine the "Tax Factor" used to ...
Uganda | How do I configure the system so that the NSSF contribution calculates for employees over the age of 55?
In Uganda, the NSSF social security contributions stop calculating when employees reach the retirement age of 55 years old. However, there are scenarios where an employee can continue contributing to the NSSF, after the age of 55. To configure this ...
Namibia | Where do I capture the company's tax number?
A Namibian entity's tax number can be saved in the "employer's file identification no" field on the Statutory Fields tab on the Basic Company Information screen. Navigate > Configuration > Basic Settings > Company Settings > Basic Company Information ...
Can I add the actual exchange rate used within each period of a tax year for a country to a payslip without having a financial impact for display and reporting purposes?
Yes. A note component is available to have the actual exchange rate imported from the multi currency module to automatically reflect on the payslip. The Home to Host co-efficient can be added to an early storage component income base to align with ...
Ethiopia | Which tax status should be used when an employee has been issued with a tax exemption certificate from an Ethiopian tax office?
Make use of tax status: Foreign Employment (DTA) when an employee has been issued with a tax exemption certificate from an Ethiopian tax office Note! This tax status is exempt from tax and social security. Navigate > Employee > Basic Information > ...
Nigeria | Why is National Housing Fund not included in gross income calculation for my employees over the age 60?
The Finance Act 2020 that has been signed into law on 31st December 2020, included changes to Personal Income tax and redefined gross income. This influences the gross income on which the consolidated relief was based. For employees age 60 years and ...
Malawi | Is Medical Insurance liable to Fringe Benefit Tax?
Malawian legislation states that Medical care is not liable for Fringe Benefit Tax (FBT). Fringe Benefit Tax (FBT) is tax paid on the taxable values of fringe benefits being provided by an employer to an employee. The rate for FBT is 30% and all ...
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