Africa
Angola | Disciplinary Deduction
Per Article 47 of the General Labour Law, which determines the loss and/or reduction of salary, a disciplinary deduction may not exceed 20% of salary. To add a disciplinary deduction, the below component can be added to the employee's payslip: ...
Kenya | Maintaining The Official Interest Rate And Loan Deductions
With the rapid changes in a complex economic climate, PaySpace has identified the necessity of flexibility when setting economic indicators on the payroll. Users must define the interest rate that will be used in the fringe benefit calculation on ...
Senegal: Why would the periods worked round to a full period without the company setting being activated?
An option is available for companies to use a full period in the tax calculation for employee records which are engaged or terminated mid month, and where no pro ration calculation should be applied. A further option is available on employee level ...
Namibia: Is Workman's Compensation a statutory requirement on Payroll?
Currently, the company contribution is not defined as a statutory requirement on the system. Users may add the payroll component and specify the relevant percentage to apply within the calculation. Navigate to Config > Payroll > Payroll Components ...
Angola: If an employee is flagged as retired on his/her Basic Profile screen, will the system validate the employee's age as being 65+?
No, there is no age validation performed by the system. This field is used to activate (increase) the INSS employee deduction from 3% to 8%. Not avaiable on Lite version.
Namibia: Where does the RA and Assurance Registration number print from?
The Retirement Annuity Registration number prints from the Reference Number field of the RA subscreen on Recurring Payroll Components. Currently, there is no field to store the Assurance Registration number. As such this field will be left blank. ...
Namibia: Where does the Pension and Provident Registration number print from?
The registration number which is saved on company level will print on the certificate. Config > Payroll > Pension and Provident Setup > Select the fund line and click on edit to see the fund details. The registration number is found within the fund ...
South Africa: What formula do I use to calculate Free and Cheap Accommodation?
The taxable value of the fringe benefit is the determined rental value less any amount paid by the employee. The rental value is calculated using the following formula: (A - B) x C / 100 x D / 12 Available on all versions
South Africa | Why Is The UIF Declaration File Showing As "Empty"?
When the UIF Declaration File returns no information and shows “empty”, it could be due to: The UIF Exemption Reason: "Independent Contractor" selected on the Basic Profile screen. Tax Statuses: "Independent Contractor", "Independent Contractor (No ...
UAE: How do I update Social Security in UAE?
There are two new note components created in UAE for the Scoial Security. Social Security GCC National Employee Percentage (Tax Code: GCCEE) Social Security GCC National Employre Percentage (Tax Code: GCCER) The Social Security Juristrication must be ...
Zimbabwe: ITF 16 Legislative Report excluding employees
If an employee is excluded from the ITF16 report review the employee's effective date on the payrate screen. Employee > Payroll Processing > Pay Rate Details Payspace selects the maximum effective date from payrates where the effective date is less ...
DRC: Legislative Report Fiche Interclaire is generating Zero's
If the report is returning zero's users should review the exchange rate for the specific year. On the Exchange Rate Screen you will need to confirm that the year selected has a valid exchange rate. Config > Financial > Currency Exchange Rates Not ...
South Africa: Statutory Employment Date Override Flexibility on Transfers
Statutory Employment Date Override The Statutory Employment Date Override field must be considered when transferring an employee. Navigate to the employee > Basic Information > Tax Profile > Statutory Fields Override ‘Terminated For Statutory ...
South Africa: Transfers using the statutory override option for Stats SA Report
Employee Transfers Employees can be transferred between different frequencies in the same company and between different companies in the same company group. Navigate to the employee > On / Off Boarding > Transfer When an employee is transferred ...
South Africa: Transfers using the statutory override option for UIF
Employee Transfers Employees can be transferred between different frequencies in the same company and between different companies in the same company group. Navigate to the employee > On / Off Boarding > Transfer When an employee is transferred ...
South Africa: Transfers using the statutory override option for Equity Reporting
Employee Transfers Employees can be transferred between different frequencies in the same company and between different companies in the same company group. Navigate to the employee > On / Off Boarding > Transfer When an employee is transferred ...
Botswana: Group Life Fringe Benefits Explained
Within Botswana a superannuation benefit arises for approved Pension and Provident funds which is consolidated into a single fund with multiple elements. In certain scenarios companies may contribute towards unapproved funds with separated elements ...
Botswana: Pension fund allowable explained
Within Botswana, employees are entitled to an allowable for contributions towards an approved superannuation fund as per the Fifth Schedule of the Income Act. The allowable portion towards such contributions is limited to 15% of the employee's ...
Ghana: 15% Projected Salary comparison options explained
How does the system apply the projected salary comparison. With the statutory note component being based on a compare between the regular remuneration attached to tax code Salary. In scenarios the 15% compare may vary to the expected amount which ...
Namibia: Education Tax Deductible Limit
The Namibia module allows for a educational tax deductible benefit which can be applied to the system to form part of the total allowable. Three possible components are available to be added to an employee record either as a company contribution, ...
Morocco | Apportioned Medical Rebate on Take on
In accordance with article 74 of the Moroccan General Tax Code , taxpayers with family expenses can benefit from a tax deduction corresponding to MAD 360 per Dependent per person during a tax year up to a maximum of 6 dependents at MAD 2160. Upon ...
South Africa: Can UIF and SDL be included as Part of Package?
UIF and SDL cannot be included as "Part of Package" as per the Labour Law. Labour Law is interpreted to state that the typical rules around structuring an employee's package are: they must have a quantifiable cost value to the employer they must be ...
South Africa: What Tax Status must be used for an Independent Contractor with a Tax Directive?
Under the Tax Profile, select the tax status: Independent Contractor (Directive) and insert the directive information. Navigate > Employee > Basic Information > Tax Profile > Tax Note! Remember to review Independent Contractors exemptions under the ...
South Africa: Are commision earners excluded from UIF?
As per legislation, UIF is not deducted for commission earners. This applies to employees whose earnings are made up 100% of commission only. The Unemployment Insurance Fund (UIF) exemption reason: "Employee earns commission only" is configured on ...
Namibia: How do I change my Social Security income base?
You can add the SSC Income Base Override Note Component (SOCIOVR) and define your income base if it is different from the default. Configuration > Payroll > Payroll Components
South Africa | Tax Reference Number logic and validation
The system has an automatic validation check within the Tax Reference Number field on the Employee Tax profile screen based on the SARS Modulus check. The Tax Reference Number would be accepted if the number starts with 0,1,2,3 or 9. The field on the ...
Ethiopia | Which tax status must an employee be linked to if they are issued with a tax exemption certificate?
If an employee is issued with a tax exemption certificate from the Ethiopian tax office/authority should be linked to the "Foreign Employment (DTA)" tax status, which will exempt them from paying tax and social security. Note! This tax status can ...
Senegal | How do I configure the system so that an employee's tax is calculated based on their Year To Date averaging income?
Enable the "final tax calculation in Dec and if terminated?" checkbox under the Statutory Fields section on the Statutory Fields tab on the Basic Company Information screen, so the system can apply the year to date tax calculation. Navigate > ...
Cameroon | How are the Number of days worked Calculated
The tax Country has 3 note components available to track the working days per period which includes scenarios for Onboarded employees from the start of a period, Mid Month Engagements and Mid month terminations. The components are designed to the ...
Lesotho | What is the difference between the "Non-resident" and "Part Time/Secondary" tax statuses?
The "Non-resident" and "Part Time/Secondary" tax statuses are defined and differentiated below - Navigate > Employee > Basic Information > Tax Profile > Tax Non-resident: refers to a person who is not a resident of Lesotho. Non-resident individuals ...
Botswana | How is the taxable portion of the Automated Company Car FB component calculated?
Step 1: Create the Automated Company Car FB component on company level. Navigate > Configuration > Payroll > Payroll Config > Payroll Components Determine the value of the car and place it in the bracket. In this case, the value of the car is ...
Mauritius | How do I add the annual Employee Declartion Form (EDF) amount to an employee's record?
At the start of a tax year, employees may apply for an EDF with the Mauritius Tax Authority (MRA) which should be captured on the EDF Annual Relief component under the Notes payslip section on the Recurring Payroll Component screen. Step 1: If the ...
Burundi | How do I exempt employees from INSS contributions?
To exempt employees from contributing to the INSS fund, enable the "Exempt from INSS" checkbox and save the screen. Navigate > Employee > Basic Information > Basic Profile > Employee > Statutory Fields
Mauritius | Why would the Portable Retirement Gratuity Fund not calculate on an employee's payslip?
The Portable Retirement Gratuity Fund will not calculate if the "Calculate Portable Retirement Gratuity Fund" checkbox under the Employee tab on the Basic Profile screen has not been enabled. Navigate > Employee > Basic Information > Basic Profile > ...
Namibia | How do I exempt a company from contributing to the Vet Levy?
To do so, select an option from the "Vet levy exemption reason" field under the Statutory Fields tab on the Basic Company Information screen. Navigate > Configuration > Basic Settings > Company Settings > Basic Company Information > Statutory Fields
Mauritius | Why would I receive the run error "No value has been captured for remaining periods for this employee" ?
The error "No value has been captured for remaining periods for this employee" will display as per the below. The error will display if the "Capture remaining periods worked" field under the Statutory Fields section on the Employee tab on the Basic ...
Mauritius | Why are the NSF components not reflected on an eligible employee's payslip?
The NSF components may not be reflected on an employee's (no exemption) payslip, because their Date Of Birth has been incorrectly entered (eg. displaying as 1 year old) and the system does not calculate NSF for a minor. Navigate > Employee > Basic ...
Mauritius | Why are the CSG components not displayed on an eligible employee's payslip?
The CSG components may not be reflected on an employee's (no exemption) payslip (no exemption), because their Date Of Birth has been incorrectly entered (eg. displaying as 1 year old) and the system does not calculate CSG for a minor. Navigate > ...
Botswana | How do I update the signature on the ITW8 report?
To update the signature details on the ITW8 report, update the "Contact Person" and "Email" fields under the Statutory Fields tab on the Basic Company Infomation screen. Navigate > Configuration > Basic Settings > Company Settings > Basic Company ...
Mauritius | What function does the "Employee Declaration Form Submitted" checkbox on the Tax Profile screen serve?
Following the implementation of the 2023/2024 Mauritius tax changes and the inclusion of EDF annual amounts, a new checkbox, "Employer Declaration Form Submitted", has been introduced on the Tax Profile screen. This checkbox is designed to ...
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